Impact
Cost Benefit Analysis
Five Year Costs
Tangible Costs Summary | ||||
5 Year Summary | IT Services i.e. IS staff, hardware, software and services | Support Group Staff Costs | College Staff Costs | Total |
Costs | Service management £14,000 IS Applications £53,980 Total: £67,980 | ISkills staff training required to update training materials and user training courses. SImilar staff training required in user services. Staff to attend user group meetings. No estimates available | Possible time for attending user group meetings for several staff. No estimats available. | £67,980 |
Intangible Costs | |
Cost | Assumptions |
Some wiki owners will have to spend time adapting some pages to function under 5.1 | Wiki owners using simple page styles and no plugins will suffer few issues. |
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Procurement Costs and Approach
Procurement Costs - 4 Year Summary | ||||
| Hardware | Software | Services | Total |
Costs | £ 0 | £5000 (estimate) as number of plugins we will have to pay for not yet confirmed. | Fixed price tasks: Migrate DEV wiki and provide implementation plan £17,000 Expenses: £1000 VAT: £3600
Total: 21.600
Time and materials tasks: support, plugin replacement, training - up to £15.00 Expenses: up to £1000
VAT: up to £3000 Total: up to £19.000
(This could increase if decision taken to use additional suppprt, or port additional plugins |
Fixed price: £21,600 Time and Materials: up to £19,000 Total: up to: £40,600 |
Approach | Atlassian recommended partners approached by email and telephone for quotations.Further negotiations via telephone and email. | |||
Funding
Five Year Benefits
Tangible Benefits Summary | ||||
5 Year Summary | IT Services | Support Groups | Colleges (including Students) | Total |
Benefits | £ xx,xxx | £xx,xxx | £xx,xxx | £xx,xxx |
Tangible Benefits | |
Benefit | Assumptions |
Improved performance | Will have to be measured against agreed benchmarks |
Improved support as wiki will be upgraded to a fully supported version of confluence and Oracle. | Will be able to claim support from Confluence. |
Provision of support for mobile devices. | .As claimed for Confluence 5.1 |
| Elimination of known bugs. | Known issues with rich text editor will be improved or eliminated. |
| Improved accessibility. | |
Intangible Benefits | |
Benefit | Assumptions |
Improved functionality of new wiki service will encourage more collaborative use of wiki, improving research and teaching outcomes. | New look wiki will encourage users to experiment with mobile functionality and will improve comfidence in the user community of the longevity of the service. |
Less effort to undertake future upgrades | 5.1 is a new release, enabling us to undertake regular upgrades at less cost in time, effort and risk |
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Impact
Service or Project | Description of Impact or Dependency | Project/Service Manager Aware (Y/N) |
ITS100 | Plan to use new database infrastructure. DEV signed off but TEST and LIVE not yet signed off. | Y |
COM007 | If this project LIVE release is delayed until January, IDM project may impact on resources. Project would have to be re-tested with upgraded IDM ( unless using LDAP by then) | Y |
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