19/8/13 Team meeting

Attending:

Mark Lang, Ewan Scott, Garry Robertson, Morna Findlay, Paul Ranaldi, Anne Finnan

Project estimation

The project team went through the draft project estimate and made changes resulting in the estimate of 19/8/13

All are asked to comment on this completed estimate.

Project Brief

Morna noted that  she had circulated but received no feedback on the project brief.

All are requested to sign off the project brief or to make comments before the 

Delivery milestone

Garry indicated that the week commencing 23/9/13 would be suitable for Finance, otherwise the delivery would have to be delayed until late October, as Mark is on leave during the school holiday week.

Mark estimates that it will take 7-9 hours to migrate the database. This could be done over the weekend to limit downtime

ACTION: 

Garry to confirm LIVE delivery date  (ongoing from 5/8/13)

e-expenses error

This is caused by bad data, not by the effect of the upgrade. Mark discussed with Douglas Stewart getting this data removed.

ACTION:

Morna to open JIRA and assign to Douglas asking him to remove bad data.

Licence for TEST

Anne has requested a new licence from ABS as we need more than 10 users on TEST.

TEST in use for training

It was agreed that other project work need not stop while the database migration is being tested but thatothr users of TEST should be alerted.

ACTION:

Garry will findout when TEST is planned to be used for training and alert trainers to work on TEST

Morna will alert project managers that TEST has ongoing work as a result of FIN091

Supplier Self-Service

Garry has not tested SSS in DEV yet.

ACTION:

Morna will open a JIRA for Garry to note results of testing SSS in DEV

User Acceptance testing

Garry confirmed that FIS have not yet carried out any testing on the migrated TEST database.

Garry has not yet alerted business partners to the need for UAT testing of interfaces to eFIN.

Anne suggested that Appman and FIS might be able to test these by using files from LIVE

Triggers/dataguard issue

Mark will confirm with ABS that his suggested solution is acceptable to them.

ACTION:

Mark to confirm dataguard/trigger solution acceptable to ABS.

Project Actions

Actions from today (19/8/13)

1. All to sign off project brief and estimate  or to raise issues if cannot sign off.
2. Morna to open JIRA and assign to Douglas asking him to remove bad data.
3. Garry will findout when TEST is planned to be used for training and alert trainers to work on TEST
4. Morna will alert project managers that TEST has ongoing work as a result of FIN091
5. Morna will open a JIRA for Garry to note results of testing SSS in DEV
6. Mark to confirm dataguard/trigger solution acceptable to ABS.

Actions carried over from  12/8/13

1. Mark will send out new URLs for testers to use once they are ready.
2. Mark will remove timeouts from TEST
3. Garry will contact business owners and ask them to carry out UAT for their interfaces
4. Paul will produce a list of all cron jobs on DEV

Actions carried over from 5/8/13

1. Garry to confirm whether second or third week in September will be suitable for upgrade of LIVE database
2. Garry to test SSS on DEV
3. Ewan to summarise current  DR/backup/resilience position and proposed  possible changes for Finance