Overview

Background

The Lecture Recording Implementation now moves onto the final phase of the programme of work.  This phase has been named the Transition phase as the team look to deliver the final transition to business as usual for the Lecture Recording service.  

This multi-million pound programme of work is being undertaken with the primary aim of improving the student experience at the University of Edinburgh. 

The University’s strategy is to be a world leader in digital education, and to offer an outstanding student experience to as diverse a group of students as possible. We have specific targets around recruitment of non-EU international students and students from under-represented groups, as well as for student satisfaction with learning resources and academic support.  The lecture recording service will provide underpinning infrastructure to meet these ambitions allowing us to support such a diverse student population, and positively contribute to overall student satisfaction. Additionally, where our physical estate is increasingly constraining cohort sizes, lecture recording will afford opportunities to use space differently and mitigate risks in this area. 

In Phase 2 we saw the continued expansion of the service after our successful launch in September 2017.  As part of that expansion we launched the Replay Scheduler application.  Replay Scheduler combines timetabling and course information to automatically schedule centrally booked lectures.  This is an essential application which supports administration and service teams across the campus as it automates previously manual tasks.  

Replay Scheduler also facilitated the introduction of the university 'opt-out' policy on lecture recording by providing a web user interface that allowed course owners and administrators across the campus to cancel scheduled recordings where appropriate in a straightforward manner.

Room installation work continued apace and double the number of equipped rooms were available across the campus for the start of the 18/19 academic year.   In phase 1 we targeted the large teaching spaces across the campus.  Phase 2 has covered the majority of our medium and small teaching spaces.

The story so far in numbers:

Scope/Objectives/Deliverables

Rooms: https://www.projects.ed.ac.uk/project/mle005/brief/roomsbrief

Scheduling v2:  https://www.projects.ed.ac.uk/project/mle005/brief/schedulingbrief

Data: https://www.projects.ed.ac.uk/project/mle005/brief/databrief

Reporting: https://www.projects.ed.ac.uk/project/mle005/brief/reportingbrief

Transfer to BAU:  https://www.projects.ed.ac.uk/project/mle005/brief/transfertobaubrief

Benefits

Benefits Realisation Project:  https://www.projects.ed.ac.uk/project/mle006

The work to ensure the benefits of lecture recording are properly reported on and that the work to continue the monitoring of benefits continues is being handled in the MLE006 Benefits Realisation project.  

Success Criteria

100% completion of room installations and superior kit to improve quality in place for the start of term.  This list is planned for approval at the Programme Board on the 07^th of May.

Technical audio errors, those not related to human error are closely measured.  From the start of term 19/20 till project closure at the end of October these errors will continue to be measured and success will be reviewed at the final Steering Group meeting comparing whether there is a year against year improvement.

With new rooms coming online and other estate changes outwith the project, continued success will be measured with 100% of lectures centrally booked into a lecture recording equipped room being automatically scheduled for the start of term 19/20.

100% of Learn courses with a corresponding course space in Media Hopper Replay will be automatically linked together as per our developments within Scheduling v2.

The start of semester Student Helper initiative has operated successfully under the management of the Project Team since the start of the academic year 2017.  Success will see this initiative transferred to business as usual in time to be run at the start of the 19/20 academic year and a minimum of 30 students to be recruited at that time.

A reduction year on year in the number of support calls across the first 2 weeks of term.  This will be a year on year measurement for the Learning Spaces Technology Team and the Digital Learning and Media teams within the Learning Teaching and Web directorate.   

Project Milestones

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