Project Meeting 2 - 7-Oct-13

Meeting held 7-Oct-13 to discuss project with Chemistry

Attendees: Sigita Raceviciute, Craig Henderson, Tim Calder, Pride Shoniwa, Jeff Borthwick, Anne Finnan, Anne Mathison

CC: Nikki Stuart, Ewan Scott

• This meeting was held to discuss project dates and how testing will be run
• Tim will also dial into the conference call on the 8th October with SciQuest - (Anne invited Tim to conference call meeting - done 7-Oct)
• Jeff and Tim agreed how ERM will be tested. Tim plans to set up testing from scratch building up the information. Also beneficial to ensure some existing data is amended. Is any information deleted? If so that should also be checked.
• Verify that   JChempaint Drawer still works (not ChemDraw)
• Include Jim Barclay as a stakeholder as he is IT Support for Chemistry. (Anne added 7 Oct)
• Sigita, Tim, Craig and Jeff agreed the first Webinar
• Procurement Testing will be carried out  by using 'punch out'
• Same id's are valid for Current application as will be for the upgraded one. (Verified at meeting with Chemistry and Procurement)
• Discussed how will go Live.
• Verify that Licenses and Certificates are up to date - do they need updated?
  • Can Craig/Jeff check both out and what we need to ensure we receive from ERM please?
  • Jim Barclay holds the licenses for the schools
• Discussed how Go Live is likely to happen:
  • Chemistry go LIVE - Down Time from Friday Lunch time to Monday late lunch time?
  • Switch to LIVE
  • Data Transferred
  • Prep Fri Morning, LIVE work Fri afternoon onwards,
• If Go Live goes horribly wrong, check that we can switch back to the old  version and stop people working? (Pride - Ewan)
  • Contingency would mean that Chemistry have lost  and additional 1/2 day and back were you were

Tuesday 8th October - Conference Call to agree project dates  

Conference Call with SciQuest at 2-2:30, so I would like to meet at 1:45 to agree the agenda.

This meeting will be held in Dalhousie Land 3.03

Agenda

Bring issues that were raised in last project and just after that - which are still open (Craig, Jeff, Tim)

Bring notes from yesterdays meeting (Anne M)

1. Discuss Testing options
   1. Upgrade TEST. Test results can be compared to current LIVE
2. Plan at least 1 Webinar for the upgraded application to be viewed – selections of dates please?
   1. Agree dates with all parties
3. Testing options discuss best route?
4. JAVA versions on desktops.
   1. Will JAVA Dev 1.7 work as well?
   2. SelectSite uses JAVA Dev 1.6 currently
5. Client Admin uses Oracle 10.
   1. Can we/should we upgrade the Oracle client to version 11 or do we have to stick with 10.2.0.1?
6. How much elapsed is required to complete the Build Work together?
   1. When can this time be scheduled in?
7. Discuss access to our application.
   1. Option must be agreed.
8. Who is the SciQuest project Manager?

 Please review, list seems a bit long and let me know any omissions.

 Conference call is at 2pm, but we meet at 1:45 to discuss before opening up the conference call.

 Our meeting room call number is 0131 651 4734.

Conclusion to discuss when re-arranged

1. VPN - options on method to do Upgrade? Discuss options
2. Agree if can do upgrade in place?
   1. Existing infrastructure and same user set-up
   2. Do SciQuest have Test Scripts of their own?
3. Training/Webinar to be arranged - Dates?
   1. training dates available?
4. Technical contact?
5. Project Manager contact?