User Stories
The table below lists the consolidated user stories identified at the user workshops.
N.B. these are not in any particular sequence.
| Title | Story Points | As a . . . | I want . . . | So that . . . |
| Import from Hunter | 5 | Procurement Officer | data imported from Hunter | I only have to enter contract data once |
| Input local contracts | 3 | Procurement Officer | to input local supplier contracts | staff see these when searching for approved suppliers |
| Input internal providers | 3 | Procurement Officer | to input internal service providers | staff see these when searching for approved suppliers |
| Add extra info | 2 | Procurement Officer | to add extra detail to the basic data from Hunter | the info is more relevant/useful to UoE users |
| User admin | 2 | Procurement Officer | to manage who has access to the admin system | I can give my staff access to update records but keep non-authorised users out |
| Notice board | 2 | Procurement Officer | a notice board facility | I can notify users of the latest procurement info |
| Hide contracts/suppliers | 1 | Procurement Officer | to be able to restrict access to certain contracts/suppliers | we can protect sensitive information from staff and/or the public |
| Failed search narrative | 2 | Procurement Officer | to manage what text is shown on the screen when there are no search results | I don't have to get IS to change it for me |
| Keywords | 2 | Procurement Officer | to manage keywords or tags against contracts and suppliers | I can manage what comes back in users' search results |
| Rank suppliers | 2 | Procurement Officer | to rank suppliers by preference | users can see which are the preferred suppliers |
| Audit trail | ??? | Procurement Officer | Audit trail on changes to contract details | I can see when details were last updated and by who |
| FAQs | ??? | Procurement Officer | to maintain an FAQ section | users can get answers to common queries without having to contact me |
| Input supplier feedback | 2 | Staff User | to input feedback on an individual supplier | I can help Procurement Office to ensure our suppliers give us the best service |
| Input P.O. feedback | 2 | Staff User | to input feedback on Procurement Office | I can let them know if they're doing a good job |
| Input system feedback | 2 | Staff User | to input feedback about the system | Procurement Office can continue to improve the system |
| View supplier feedback | 1 | Staff User | to view other people's feedback on suppliers | I can tell if they're a reliable supplier |
| View feedback | 1 | Procurement Officer | to view the different types of feedback | I can monitor supplier/system/our performance |
| Contract eligibility | ??? | Staff User | to see which contracts are available to me personally or to my area (e.g. just E&B) | I can take advantage of University bulk purchasing deals |
| View old contracts | 1 | Staff User | the option to see live and/or historic contract details | I don't have to sift through irrelevant contracts to find what I'm looking for |
| Advanced search | 1 | Staff User | to search an advanced search against key contract fields (e.g. supplier, contract title, start/end dates, product/service etc) | I can find information quickly & easily |
| Quick search | 1 | Staff User | a quick search (single field) | it's nice & easy to find stuff |
| Product code search | ??? | Staff User | to search by product code | I can see which suppliers provide the product I want |
| Product type search | 1 | Staff User | to search by product type (commodity) | I can see which suppliers provide the product I want |
| Supplier search | 1 | Staff User | to search by supplier | I can see if they're on the approved list & for which products |
| Contract search | 1 | Staff User | to search by contract/framework | I can see which suppliers are on the contract |
| Contract end alert | 2 | Procurement Officer | to be notified when contract end dates are approaching | I'm reminded to do a renewal or re-tender |
| Contract dates report | 3 | Procurement Officer | a report of contract dates (start/end/expiry/extension/review) | I can ensure that no crucial dates are missed |
| View supplier | 2 | Staff User | to see supplier details | so that I can get the information I want without contacting Procurement |
| View contract | 2 | Staff User | to see the contract details | so that I can get the information I want without contacting Procurement |
| View buying info | 2 | Staff User | to see how I should purchase something from a supplier | it's easy for me to do the right thing |
| View internal providers | 0.5 | Staff User | to see internal service providers when searching for potential suppliers | I don't buy something externally that I could have got from within the UoE |
| What next' guidance | 0.5 | Staff User | guidance on what to do next if my seach doesn't find any suitable results | I know what to do next |
| Download to Excel | ??? | Procurement Officer | the ability to download data to Excel | I can do further data manipulation & ad-hoc reporting |
| Multiple supplier links | 1 | Procurement Officer | to add multiple links against a supplier | I can point users to more detailed information |
| Multiple contract links | 1 | Procurement Officer | to add multiple links against a contract for further information | I can point users to more detailed information |
| Attach documents | ??? | Procurement Officer | to store documents against contracts and suppliers | I can keep all my documentation in one place |
| Moderate feedback | 3 | Procurement Officer | to moderate feedback received from users | I can mange what comments are made public about suppliers |
| Request supplier | ??? | Staff User | to request a new supplier if there isn't an existing one for the products I want | I can continue to buy from contracted suppliers |
| Polopoly proxy | 1 | Procurement Officer | staff & the public to be able to view contract & supplier info via our procurement polopoly pages | all of our 'buying' info is in one place |
| Supplier address search | ??? | Staff User | to search by postcode | I can see which suppliers are nearby |
| Feedback response | ??? | Staff User | to receive a response to my feedback | I can see that something is being done about it |