Overview
Glossary
Term | Description |
Assignment | Part of the employee record in HR Oracle. An assignment is similar to a job – it is possible for an employee to have more than one assignment if they are employed in two different posts. |
EDDIR | A directory for lookup of staff email addresses |
EIT | Extra Assignment Information Type is a user defined field on the Assignment record that lets us store information in addition to the standard fields. |
IDM | Identity Management System provides identity data about staff, students, visitors and alumni. It can then distributes this identity data to other services (such as EASE and MyEd) |
Pay29-Pay Advice | The process that produces the hard copy of payslips |
Description
The University of Edinburgh are planning on implementing online payslips from May 2015. Although the majority of employees will move to online payslips, there will still be some employees who need to receive a paper payslip. These include employees on the Payments Payroll, leavers, long term sick employees, employees on maternity/adoption leave and any other employee deemed to have exceptional circumstances.
This BRD outlines the proposed changes needed in order to provide both paper and online payslips and P60s.
Objectives
Mandatory objectives
D1: Online payslips delivered for all staff on main monthly payroll.
D2 Online P60s delivered for all staff on main monthly payroll.
D3 A method for staff on the main monthly payroll to access, print and save online payslips.
D4 A method for staff on the main monthly payroll to access, print and save online P60s.
D5 A facility for staff on the main monthly payroll to request paper delivery of payslips or P60s.
D7 A procedure allowing admin staff to change oracle self-service user passwords and to deliver the passwords to users.
D9 Completed load test and load test report.
D11 Amendments to paper payslips
D12 Amend successful-applicant e-recruitment interface to allow default receipt of online payslips to be set
D13 A process to allow HR/Payroll admin staff to deliver printed payslips or P60s.
D15 One-off process to ensure all staff on main monthly payroll have correct UUN associated with their staff record in the HR database.
D16 Regular update process to ensure all staff on main monthly payroll have correct UUN and their
Highly desirable objectives
D6 A facility for staff in the main monthly payroll to change passwords allowing access to online payslips or P60s.
D8 Report detailing how password reset process may be streamlined.
D14 Investigation of backdating process to deliver historic payslips.
D17 A method allowing staff with access to EASE to reset their oracle self-service passwords.
Dependencies and Constraints
- The printing of the P60 at tax year end is associated with the PAY29-Pay Advice component to be changed in PPP0002
Legislative Impact
N/A