Pre & Post Deployment Tasks
Pre- Implementation Tasks
| Task | Description | When | Who |
| University's Website | Identify pages to be updated, removed e.g. current Self Registration PHP form | ||
| Agree new content, links, contacts for new Self Registration information | |||
| Confirm when updates have been completed | |||
| Library Kiosks | Confirm when changes can take place | Paul Gorman | |
| Agree who is responsible for making changes | Paul Gorman | ||
| Complete sanity checking that deployment is successful | Paul Gorman | ||
| Training | Training material completed | Paul Gorman / Andrew Kirk | |
| Complete training of key resource e.g. Library Helpdesk, Site libraries, Helpline | Paul Gorman / Andrew Kirk | ||
| Update any changes or amendments to training material and business processes following training sessions | Paul Gorman / Andrew Kirk | ||
| Library Card | Card design approved | Barry Croucher | |
| Agreement from University areas for Library card | Barry Croucher | ||
| New design issued to card supplier | Barry Croucher | ||
| Confirmation card supplies will be in stock prior to implementation | |||
| Cards samples delivered | |||
| User Access | Self Registration application | Paul Gorman | |
| VRS | Chris McKay | ||
| Front Office | |||
| Web Cameras | Confirm webcams in situ and working main library and site libraries | ||
| Confirm training completed | |||
| Business Process Documentation | Updated process flows following completion of UAT and training | Paul Gorman / Andrew Kirk | |
| Confirm owner for on-going updates to process flows | |||
| Archive old business process documentation | |||
| Confirm location of documentation for colleagues to access | |||
| Communication | Create communication plan | Dec 2016 | Barry Croucher |
|
Issue out communication plan to key stakeholders : Library HelpDesk, Site Libraries, Academic Support Librarians, IS Helpline, User Services, IS Application Service Management |
Dec 2016 | Barry Croucher | |
| Service Alert to be raised for outage on VRS | Chris McKay | ||
| Change Control updated and approved | Karen Stirling | ||
| Existing Registration Process | Agree dates to freeze business process in advance of implementation | Monday 23 to Wednesday 25 January 2017 | Barry Croucher |
| Communication issued to confirm registration freeze | 20th Dec 2016 | Barry Croucher | |
| Self Registration Application | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Michael Sun | |
| MicroServices | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Riky Harris | |
| Visitor Registration System | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Michael Sun | |
| IDM | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Michael Sun | |
| Card | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Mark Skinner | |
| Front Office | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Michael Sun | |
| Alma | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Alex Forrest | |
| Door Access | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Paul Gorman / Lindsey Archibald | |
| Central Auth / EASE | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Mark Cairney | |
| UNIDESK | (see implementation rollout plan wiki page) - check caller card | ||
| Email Notifications | (see implementation rollout plan wiki page https://www.wiki.ed.ac.uk/display/insite/LMP006+Rollout+Plan ) | Paul Gorman | |
| Business As Usual Support | Agree support budget | Ana Heyn | |
| Update Library Service OLA | Ana Heyn |
Post Implementation Tasks
| Task | Description | When | Who |
| University's Website | Removed e.g. current Self Registration PHP form | Grieg Christie | |
| Complete sanity checking that deployment is successful | Barry Croucher | ||
| Library Kiosks | Complete sanity checking that deployment is successful | Barry Croucher | |
| Business Process Documentation | Archive old business process documentation | Paul Gorman / Andrew Kirk | |
| Confirm location of documentation for colleagues to access | |||
| Communication | Issue out communication advises outcome of deployment and any on going business as usual communications | ||
| Self Registration Application | Sanity check completed | Project Team | |
| Visitor Registration System | Sanity check completed | Project Team | |
| IDM | Sanity check completed | Project Team | |
| Card | Sanity check completed | Project Team | |
| Front Office | Sanity check completed | Project Team | |
| Alma | Sanity check completed | Project Team | |
| Door Access | Sanity check completed | Project Team | |
| Central Auth / EASE | Sanity check completed | Project Team | |
| Email Notifications | Sanity check completed | Project Team | |
| CRON Jobs | Check first runs completed successfully | Michael Sun / Hugh Brown / Adam Wheavil | |
| Deletion of Applications | Check successful removal of unapproved application after 28 day period | Feb 2017 | Adam Wheavil |