16/12/13 Team Meeting

Attending:

Stuart McFarlane, Keith Brunton, Martin Morrey,  Arthur Wilson, Aina Puncule, Alain Forrester, Emilio Perez-Lopez, Richard Good, Ana Heyn, Chris Cord, Morna Findlay

The meeting concentrated on issues which might prevent the acceptance sign-off in January, and hence the live upgrade date of 3/2/14

Themebuilder issues

There are two issues outstanding.  Martin noted that attempting to get themebuilder working has been a drain on resources in development technology and WIT, and on the users who have been helping us to test it. Arthur stated that the team does not have a lot of confidence that all issues can be addressed and themebuilder thoroughly tested before the acceptance review. Without themebuilder we need another way to provide scrollbar functionality. Keith also noted that themebuilder users use thebuilder macros to control access to their spaces. Without this these users would have to find other ways to do this.

DECISION

We will continue to try to address with Adaptivist for the remainder of the time before the acceptance review. 

ACTION:

Arthur will pursue themebuilder fix with Adaptivist

Martin noted that the scrollbar functionality could be replaced vy using additional simple macros.

Keith will detail how themebuilder is used to control spaces etc and pass to Martin.

Martin to test alternative scrollbar functionality: https://www.jira.is.ed.ac.uk/jira/browse/WEB004-91

UAT Plan

JIRA issues

Arthur will make sure all  tests which failed or were doubtful have corresponding JIRA issues.

Martin will re-prioritise JIRA issues.

Mobile view

The issues with the mobile view ( and desktop view on mobile devices) was discussed. The desktop view isn't very good but the mobile view is not really usable.

DECISION

We will disable the mobile view as it does not work well enough and adds to user confusion.

ACTION:

Arthur to disable mobile view on TEST

Arthur to add step to upgrade implementation plan to disable mobile view on LIVE after upgrade.

Arthur and Christina to refine FAQs to reflect use of desktop view on mobile devices.

Deployment checklist

Ana reported no concerns from production re proceeding to acceptance. Chris agreed.

Morna asked if production wished the benchmarking checks which were  carried out on current LIVE to be repeated on TEST but Ana stated that these should be repeated after the upgrad, on new LIVE.

https://www.jira.is.ed.ac.uk/jira/browse/WEB004-92

Ana noted that the service documentation will have to be updated after the upgrade.

https://www.jira.is.ed.ac.uk/jira/browse/WEB004-93

User Group Meeting

At the next meeting we will report on progress of the upgrade and on any outstanding issues.

Upgrade Date

Arthur noted that there had not been any objections to the upgrade  date of 3/2/13 which can't be worked around..

Court papers are released on the first of the month but a workaround has been agreed and is in hand.

Actions from this and previous meetings:

1. Arthur will pursue themebuilder fix with Adaptivist
2. Arthur will make sure all  tests which failed or were doubtful have corresponding JIRA issues.
3. Arthur to disable mobile view on TEST
4. Arthur to add step to upgrade implementation plan to disable mobile view on LIVE after upgrade.
5. Keith will detail how themebuilder is used to control spaces etc and pass to Martin.
6. Martin to test alternative scrollbar functionality: https://www.jira.is.ed.ac.uk/jira/browse/WEB004-91
7. Martin will re-prioritise JIRA issues.

Actions from 9/12/13

1. Arthur to send details to Riky of assistance required to link to FAQs from dashboard. [ongoing?]
2. Arthur to close JIRA issues dealt with by documentation and report back  on progress on Wednesday.
3. Martin to ensure upgrade plan is updated and signed off by WIT
4. Martin to check if Genomics need read-only API access to read-only wiki during upgrade.
5. Riky to add step to upgrade plan to disable APIs from updating read-only wiki

Actions carried over from 2/12/13

1. Alain to put documentation link on dashboard and close associated JIRA issues.
2. Arthur to confirm with Adaptivist  that our themebuilder version will be an officially supported marketplace version
3. Arthur to oversee completion of upgrade task list.
4. Arthur to investigate why Stephen has requested old wiki remains available..
5. Riky to add read-only wiki steps  and rollback steps to upgrade plan
6. Martin to discuss transferring primary  licensing contact  to service management with David Smyth