Overview

Background

The Scientia Enterprise applications are the University's chosen application suite for providing a shared academic Timetabling service. The Scientia applications also provide an ad-hoc Room booking service for Staff and Students via Web Room Booking.

The Scientia applications work on a separate database for each academic year. Each year, there are therefore tasks to create the new database and instances of each application for the next academic year. The roll-forward tasks take place in stages at appropriate times in the calendar and the applications are then re-pointed at the switch-over. For the 2019/20 academic year, this switch-over for LIVE feeds was brought forward to the 3rd week in July 2019.

The start of the new Timetabling year in 2020/21 will be Mon 20-July 2020

This is compliance work that is too large to be delivered within the current support budget and is therefore run as a project each year.

Scope

The scope of this project is restricted to the tasks required to roll forward the timetabling and room booking applications for use for the 2020-21 Academic Year. The roll forward tasks are as documented on the Wiki and include any decommissioning tasks.

This year, there are additional tasks for the first roll-forward for the new Lecture Capture feed from Timetabling to the Lecture Capture system.

The following  are not in the scope of this project:

• Decommissioning of 18/19 database as this is required for historic reporting
• Remedial or enhancement work to resolve existing issues unrelated to the roll-forward project
• Investigation or resolution of existing  LIVE production infrastructure issues 

Objectives 

The key objective for the project is to deliver the roll forward to allow activities (lectures, tutorials, labs, other misc classes) and rooms to be scheduled and allocation carried out for the new academic year.

Deliverables

The following deliverables have been identified for completion of the roll forward

Benefits

This is a compliance project, and  will allow 2020-21 Timetabling planning to occur from March 2020, and allow the Timetabling service to continue into the new academic year, 2020-21.

Success Criteria

The following criteria will confirm the project has been successful in each of its objectives:

• UOE2021 SDB available in Scientia Enterprise by  Jan 2020
• 20/21 Web Applications available by 31st January 2020
• In April 2020, incoming interfaces will start to populate 20-21  with data from IDM and EUGEX
• Course Timetable Browser, Bookable rooms, Calsync process, Learn outgoing interface, Lecture Capture feed and the BI Suite will be switched to point at 20-21 RDB at dates to be agreed with the business.
• From July 2020, all Web Applications will, by default, display/refer to  2020-21 as the current academic year when accessed by any user in the University.

Project Milestones