Impact

Priority and Funding

This is a compliance project which is funded from the core TTU Programme. The project has multiple hard milestones throughout the year.  As such, the expectation is that while the project priority is set to Normal now, it will be raised to Highest during the planning. This is predominantly because there are demands on the secured resources which are likely to come from other projects.  Any resource conflict could impact on the readiness of the Timetabling service for the start of the Academic Year.

Impact and Dependencies

As part of the project work , there will be multiple small outages to the Timetabling service  and the incoming and outgoing interfaces as project changes are deployed to LIVE.

These planned changes will be agreed with the service owner and will be scheduled to reduce impact on students and staff.

As these are routine changes and outages that occur each year - there is agreement with the ISG GoCAB change release governance group - that all the TTU020 changes can be pre-approved at the start of the project , as part of project planning , and then the project team don't need to submit the future small changes to GoCAB. 

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Co-ordination with Student Systems project work and annual roll-forward steps

The Timetabling system is downstream from the EUCLID Student record system , and takes a feed of data from EUGEX and IDM. The Timetabling system is dependent on these incoming data feeds, and is sensitive to changes in the structure of this data and to the availability of the EUGEX data integration layer.

The TTU020 project will be dependant on resources in other business teams across ISG and Student Systems as each connector to the incoming and outgoing interfaces has to be tested.

For Student systems , there will be a dependency on the SITS upgrade to the EUCLID Student record systems - which will be upgrading DEV, TEST and LIVE systems and refreshing student data in DEV and TEST environments - these refreshes will impact TTU020 testing , and the TTU020 project team will need to schedule the required testing around availability of Student data at the required roll-forward status in DEV and TEST environments.

Co-ordination with INF Calsync upgrade project

It is also expected that there will be a separate  upgrade to Calsync as part of an INF project , ahead of the July 2020 switch-over for the Calsync feeds for the new academic year.

The INF project and TTU020 will need to co-ordinate effort so that the ISG and Timetabling business teams can do shared integration and regression testing on the Calsync feed to Office365 between April and July 2020

Co-ordination with INF Coldfusion upgrade projects

During 18-19 , the HSS025 Digital signage project delivered new templates for Schools and Support groups to use when displaying event data on Digital Signage - using outgoing data feeds from Timetabling for  OneLan & PADS. As PADS XML data feed has dependency on a legacy Coldfusion application - it is expected that either the PADS Coldfusion app will be decommissioned or upgraded to new Coldfusion version 2018.

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Project Managers will need to be aware of plans and consider any dependencies between the projects. They will also need to work with the appropriate resourcing managers to resolve any resourcing conflicts. Any which cannot be resolved at project level will be escalated to Programme  and Portfolio level as per the standard processes in place.

Project Risks