Organisation
Work/Task Breakdown
DEV
Build new DEV env
Upgrade DEV to EF v3.14 with upgraded components (including Puppet) as required
Functional tests of lock fix and 3.14 functionality
Decision on progression with 3.14
TEST
Build new TEST env
Upgrade TEST to EF 3.14
Functional tests
MOD
Build new MOD env
Upgrade MOD to EF 3.14
Functional tests
LIVE
Build new LIVE env
Upgrade LIVE to EF 3.14
UAT / Full regression testing / Load Testing
Switchover
Migrate data and switchover LIVE to new v3.14 LIVE
Backfill data from LIVE and switchover TEST/DEV/MOD
Decommissioning
Decommission v3.12 environment
Resources, Skills and Costs
A core Project Team will work through the duration of this project and will be supplemented by additional resources with specific skills where required. Resources will be needed from Development Technology, Applications Management, Technology Management, Development and Service Management. The majority of the work will be carried out by Development Technology. A Project Manager will also be required.
This project is estimated at 183 days.
There is expected to be no change to the Production resources required to support the Timetabling and Room Booking systems and infrastructure following the upgrade.
Project Governance
Governance will be provided via the Project Sponsor ( Scott Rosie) and Senior Supplier (Stefan Kaempf), along with IS Applications Management Team (WIS).
The core project team will meet once a week throughout the project. At key stages, additional stand-ups will be held to improve comms and co-ordination of activities across the project team.
Project Stakeholders
| Name | Business Area | Role |
|---|---|---|
| Alex Carter | Service Management | Service Owner of Calsync |
| Andrew McFarlane | IS Service Management | Business Owner (BI) |
| Anne Marie Scott | IS LTW | Business Owner (LEARN) |
| Arthur Wilson | IS Learning, Teaching and Web - Web, Graphics and Interaction | Bookable Rooms Support |
| Brian Denholm | IS Applications Applications Management | Support Analyst (Project Team Member) |
| Development (project lead tbc) | IS Applications Development | Development (Project Team Member) |
| Heather Larnach | IS Applications Technology Management | Resourcing and sign offs as required |
| James Thin | IS Applications Project Services | Programme Manager |
| Luke Manley | Student Systems Partnership | EUCLID (SSP) |
| Mark Dobbing | IS Applications Development Technology | Technical Architect (Project Team Member) |
| Mark Lang | IS Applications Development Technology | Resourcing and sign offs as required |
| Mark McGowan | IS Applications Technology Management | Support Analyst (Project Team member) |
| Neal Beaton | Timetabling Unit | Timetabling Support (Project Team Member) |
| Nik Pardoe | IS Applications Development Technology | Technical Architect (Project Team Member) |
| Paul McNulty | IS Applications Development Services | Resourcing |
| Sabrina Fijalkowski | Timetabling Unit | Analyst (Project Team Member) |
| Scott Rosie | Timetabling Unit | Project Sponsor |
| Stefan Kaempf | IS Applications Production Services | Senior Supplier |
| Stephen Smith | IS Applications - Service Management | CalSync Lead |
| Students | All | Timetable users |
| Suran Perera | IS Applications Applications Management | Resourcing and sign offs as required |
| Susan Duff | IS Applications Project Services | Project Manager (Project Team Member) |
| Timetablers | All | Business users |
Project Estimations
Estimations for this project have been based on the actuals for delivery of the EF v3.12 upgrade in TTU010 and the lessons learned during that project. These estimates have been further refined with the Project Team during initial planning for this project.