Overview
Background
The Scientia Enterprise applications (Enterprise) are the University's chosen application suite for providing a centralised Timetabling service.
Technical Background
These applications interface with an application database known as the Scientia Database (SDB). Each SDB relates to a single academic year. In order for Timetabling planning to be undertaken for next year, an existing copy of the SDB must be "rolled-forward" to the next academic year (16/17 in this case). .
Following the roll-forward of the SDB, the associated Timetabling web applications must be configured for this new SDB. This year, this part of the process has been carried out under TTU010
In March the last week of teaching occurs, after which Timetabling focuses on the upcoming year, hence the switchover of the incoming interfaces.
The project will agree with the timetabling unit the dates at which date from 15/16 is no longer required in CTB, Reporting, Bookable Rooms and Learn, triggering their rollforward.
The project will also develop the BI universe allowing all timetabling reporting requirements to be delivered via BI
In August 2016, what was the next academic year becomes the current academic year, so the Timetabling web applications and outgoing interfaces must by default, relate to the 2016/17 SDB.
A new deliverable this year will be the addition of the Calsync process (see COM022)
Scope
The following objectives and deliverables are in the scope of this project. The aim of the project is to repoint the items listed in the table below.
| O1 | Deliver incoming interfaces |
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| O2 | Deliver Course Timetable Browser |
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| O3 | Bookable Rooms Website |
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| O4 | Learn Feed |
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| O5 | Reporting |
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| O6 | Switchover academic year in August and service wrap |
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| O7 | Calsync |
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| O8 | Decommissioning |
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The following objectives and deliverables are not in the scope of this project:
| Ref | Description |
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| Core timetabling applications - delivered by TTU010 | |
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| Deliver web applications - delivered by TTU010 | |
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| Decomission 14/15 database - delivered by TTU010 | |
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| MyEd Portal | |
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| Remedial or Enhancement work to resolve existing issues unrelated to the roll-forward project | |
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| Investigation or resolution of existing infrastructure issues | |
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Benefits
This is a compliance project, and will allow 2016/17 Timetabling planning to occur from March 2016, and allow the Timetabling service to continue into the new academic year, 2016/17.
Replacing the SSRS reports with BI reports will ensure better support, a greater level of user access and enable the business to create reports as required.
Success Criteria
The following criteria will confirm the project has been successful in each of its objectives:
- All 2016/17 Web Applications must be available by 8th August 2016.
- In March 2016, incoming interfaces will start to populate 16/17 with data from IDM and EUGEX
- Course Timetable Browser, Bookable rooms, Calsync process, Learn outgoing interface and the BI Suite will be switched to point at 16/17 RDB at dates to be agreed with the business.
- In August 2016, all Web Applications will, by default, display/refer to the 2016/17 academic year when accessed by any user in the University.