The Student Systems Board wants to provide resources to be focussed on continuous improvements to ensure that enhancements and small changes can be made to existing systems and processes to have an impact on the student experience.  This project has been set up for this.  This work will be driven by the users of our systems, feedback from support and project implementations and technical enhancements.  

The over-riding objective will be to deliver solutions to make an impact to the student experience or improve business processes.  This will be achieved by having a partnership with the relevant business area.

This will be delivered in multiple improvements, each Improvement will have its own requirements written by SSP and the business owners.

Where development resource is required, it will be provided by SSP and the wider IS Apps .

I1 - Fee status calculation and Questionaire Amendments - Complete

Amendments to the fee status and fee status questionaire for EU Fee status queries and updates to the standard Fee Status Questionaire.  Required for 2016 Cycle changeover

I2 - WP Amendments - complete

WP functionality was delivered in Oct 14 and some issues have arisen once the solution has been used.  This improvement will address these issues and provide a robust solution for going forward. Required for cycle change over (Sept 15).

I3 - QAS Upgrade - complete

A new version of QAS is required.

I4 - STUTALK Deployment - Complete

This will enable the STUTALK functionality in all environments so that it will be available for when a development needs it.

I5 - Issue Report on Projects Website - Withdrawn

Creation of an Issues report on the projects website so issues for a programme can easily be identified.

I6 - Applicant confirming CAS details - Complete

This development will enable the applicant to confirm the details on the CAS before UoE send it to UKVI.  This will reduce the effort of later amendments that have to be made in UKVI SMS system.

I7 - Import Kx Addresses - Complete

The import of university accommodation addresses from Kx is currently a very manual process.  This is to streamline some of the steps.

I8 - Changes for MVM restructuring - Complete

Final changes relating to pre-existing Schools in MVM and their name change for the Org Hierarchy

I9 - KIS Universe Amendments - complete

Implement the capability to be able to compare KIS results across years

I10 - Rollforward Improvements - complete

Improve the rollforward to automate scenarios which currently result in manual changes following a rollforward. 

I11 - Implement 2nd Challenge in EUCLID - complete

A 2nd Challenge is to be implemented for EUCLID and BIS.  This is to implement 2nd Challenge in EUCLID.

I12 - Change of Authentication from SSO to token - complete

Change of authentication method to enable all SITS functionality to work.

I13 - Default email when querying HEAR (complete)

Improve the student experience so that the email query raised by students about entries for the HEAR are directed to the correct area rather than the student having to work this out themselves.

I14 - Email reminders for online registration - complete

Automate reminder emails to students who have still to complete online registration and combine the outstanding requirements so students only receive one reminder.

I15 - Access to EUCLID for External Supervisors and Clinical Tutor Associates (incorporated into SAC050 - PGR Admin)

There is a requirement in some areas for an additional person to have some responsibility for a student.  This improvement will identify the requirements and the changes required to our existing configuration.

I16 - Enable EVASYS feedback to be available for reporting (now included in SAC044 Use of Student Data:Dashboards) 

This will make EVASYS feedback available to be used in MI

I17 - Automating deployments for PATH - complete

Deployments for PATH are being automated using Bamboo which will provide a consistent approach for the deployment of software and reduce risks and resource required for future deployment.

I18 - Improve experience of online registration - complete

The forms of online registration will be made responsive so they give a better student experience when using a mobile device.  In addition, the forms will be redesigned to make it more intuiative and therefore reduce the number of queries raised and make it clear so the the correct data is entered.   

I19 - update terminology for method/mode of study - complete

There has been a policy decision to change wording from Mode of Study to Method of Study and this will make the changes.

I20 - Mobility 

Mobility is currently a standalone system only authenicated by EASE.  Ideally this improvement will set Mobility up so it is authenticated and authorised through EASE and be able to take data from EUCLID, both of which will greatly enhance the Student experience.

I21 - Cold Fusion Upgrades - complete

The following ColdFusion systems need to be upgraded before the end of June 2016: MiniPortfolio (not required), Personal Tutor (student in MyEd & Staff in EUCLID) in progress, SMART-Done, PPMD : to be done under SAC050

I22 - Student MyEd Channels (now included in SAC034 Assessment & Progression in SITS)

The Student MyEd Chanels are currently in ColdFusion and would need to be upgraded.  Upgrade being done under SAC034

I23 - NSS Universe (now included in SAC044 Use of Student Data:Dashboards) 

The NSS data will be made available through a BIS universe so that it is available for reporting.

I24 - Outstanding External Examiner requirements

This will address the outstanding requirements in relation to the level where an external examiner is associated with a School and some reporting requirements.

I25 - GPA - Withdrawn

This will provide a single GPA value based on weighted average marks for completed students. It will be delivered via an electronic self service document.  In 2015/16 it will be made available to SIP staff only, from 2016/17 it will be made available through EUCLID student view.

I26 - Survey Channel in MyEd

Investigate Survey Channel to understand what is required for support and approach to move forward.

I27 - Emergency taxi capability (withdrawn)

Working with EUSA to facilitate an emergency taxi capability for stranded students.

I28 - Biometric data into EUCLID (Withdrawn)

To record Biometric data in EUCLID and then be able to use within online reg.

I29 - Changes to accommodate ZJU students (complete)

Changes to accommodate the differences of ZJU students, particularly within UKVI in online reg and admissions letters.