Completion Report
Project Summary:
At the outset of this piece of work, the project was to cover analysis on the processes around web estate management and to support the migration of content from Polopoly to EdWeb and assist the site restructure. However, during the early stages of the project the focus was set on business analysis. The other two areas of migration and site restructuring were de-scoped from the amended brief.
In the amended project, the following Scope, Objectives and Deliverable were agreed:
Scope
The main focus of this project is to map out a management plan for both the CMVM site and wider web presence to enable required changes and new sites in line with changes within the college structure, and wider requirements for activities across college.
The main activity will therefore be business analysis of requirements and potential solutions, mapping out a vision for site management to include type and level of resource required as well as proposed management systems where appropriate. Consideration will be given to the current provision of web services by the Central Web Team to ensure that the CMVM strategy dovetails with existing service provision.
Objectives
The objective of this project is to define an agreed process for future web changes, site and wider web presence management. This will take on-going college/medical school restructuring into consideration.
Deliverables
This project will present a wider view of MVM’s web strategy. It will also detail the process for future management i.e. what is to be done when a new site come on board.
Success Criteria
Future site management options are outlined with the recommended approach detailed and agreed.
The business analysis has provided MVM with a basis to move forward with. It has not been possible to give a definitive answer to the questions around costing as decisions need to be made in terms of the wider Web estate management strategy. However, the analysis outlined the various options and made recommendations how this can be achieved. The analysis also provided details in the roles and skillsets required to deliver the recommendations.
Analysis of Resource Usage:
Staff Usage Estimate: 20 days
Staff Usage Actual: 20 days
Staff Usage Variance: 0%
Other Resource Estimate: 0 days
Other Resource Actual: 0 days
Other Resource Variance: 0%
Explanation for variance:
Feedback stated that the resources were effectively managed and the project was delivered to the estimate.
Key Learning Points:
- As the scope evolved from original defined at the outset of the project it was felt that the project title is now inaccurate this could have been changed at the time the scope was amended.
Outstanding issues:
No outstanding issues. However, MVM will take the business analysis and use for the College moving forward to demonstrate the work involved in this area. In the future, MVM could potentially use this analysis to develop a business case for staffing as per the suggested recommendations.
There is a concern that the analysis was not able to answer the costing considerations that MVM would really like some help in answering. To this end, there is a plan to use the IGMM website project to help inform the route forward for a clean and clear business process. For example, using the suggested hybrid model, if it is a “simple” site, is this something that the CMVM communications team would pick up and absorb and we apply a tangible cost to the build of this, and if a “Complex” site, is this is something IS (either UWP or Apps) could pick up.