Meeting Notes - 20-Aug-13

Tuesday, 20 Aug 2013 at 12:30 (1 hour)

Location: FINANCE RoomG15

Corporate Planner Project

I hope I've captured all actions but please let me know if I've missed anything.

There is a hard milestone in mid October for the provision of statutory MI reports. Therefore this project has a target milestone for end September for delivery of new infrastructure and upgraded service with migrated data.

The critical elements of the project to be delivered by end September are;

• new live infrastructure (some questions around whether this can be dual sited, this is being questioned with the supplier)
• we are recommending that a test infrastructure should be delivered (assuming this doesn't impact the timescales). Currently there is no test environment but as there are plans to roll this out to a wider user group and the potential of future upgrades we are recommending this be delivered by this project. This may be single sited.
• upgrade corporate planner. The assumption is that the supplier will assist with this work, they did with the previous upgrade and there is funding to cover this.
• migrate existing data from the current corporate planner database

Initial high level estimate for this work is 20 days. This will be reviewed by Anne and the project team and, if required, a revised estimate along with ongoing server costs is to be provided to David Montgomery by Tuesday next week. This estimate will need to go to the PRAM board for budget approval.

There is also requirement to provide an interface with eFin. This work has not been fully defined and is also not critical for end September. It has been agreed that this work will be out of scope of the initial project but that the requirements will be gathered for this so that an estimate can be provided. If the PRAM board agree to this additional cost and scope then this may be added to the project at a later date.

There is no FIS effort required for critical work but this may be needed if the interface is added to the scope of this.

There is a risk that the existing database cannot be accessed due to the current issues accessing the system. This is to be investigated and any actions required to be undertaken to ensure that, as a minimum, the data can be extracted or accessed for the migration/upgrade.