Organisation DRAFT

Work/Task Breakdown (see attached draft )

Work Package

WP1 - Notifications Service Roll-Out

WP2 - Notifications from Alma and Card Services

WP3 - Notification of Timetable Changes

WP4 - New Notification Subscribers

WP5 - Notifications from Corporate Systems

WP0 - Aperero Source Code

WEB007 Outstanding JIRAs

WEB010 Outstanding JIRAs

Resources, Skills and Costs

Key Resources by Work Package

Work Package	LTW Business Lead	LTW Service Operational Manager	LTW Service Manager	Project Manager (shared)	Business Analyst (shared)	Apps Development	Apps Production	Business Specialists (Subject Matter Experts)	Specialist Tech Consultant
WP1 - Notifications Service Roll-Out	Y	Y	Y	IS Apps	IS Apps	ISG & Colleges Team;	ISG Service Group	CAM Internal Communications Learn service	Learn, as required
WP2 - Notifications from Alma and Card Services	Y	Y	Y	IS Apps	IS Apps	ISG & Colleges Team;	ISG Service Group	IS L&UC IS Help Services	Ex-Libris Alma, as required
WP3 - Notification of Timetable Changes	Y	Y	Y	IS Apps	IS Apps	USG	USG & ISG Service Groups	Timetabling Unit IS Service Management	TBC
WP4 - New Notification Subscribers	Y	Y	Y	IS Apps	IS Apps	ISG & Colleges; Team	ISG Service Group	IS Applications Service Management	Office365 / SMS, as required
WP5 - Notifications from Corporate Systems	Y	Y	Y	IS Apps	IS Apps	Corporate & Academic Team	CSG Service Group	Finance Accommodation	TBC
WP0 - Aperero Source Code	TBC	TBC	TBC	IS Apps	TBC	ISG			Aperero
For Information only WP6 - Notifications from USG Systems	Y	Y	Y	SSP	SSP	SSP	USG Service Group	Student Systems	SITS StuTalk?

Project Governance

Draft Project Structure
Weekly Core Project Team meetings
Regular meetings with IS and Corporate stakeholders - Notifications User Group
Regular meetings with Pilot Users
Regular update meeting with key DTI Programme Managers particularly DTI Enterprise APIs
User Centred Portal & Notifications Steering Group - this group meets every 4 / 6 weeks with the following representation from:
- Service Excellence (Barry Neilson, Lisa Dawson, Franck Bergeret)
- DTI (Mark Ritchie, Alison Armstrong, Karen Stirling, Richard Scott)
- IS Applications (Iain Fiddes)
- IS Learning, Teaching & Web (Martin Morrey, Melissa Highton)

Project Stakeholders

Name	Business Area	Role	Communication Plan
Ana Heyn / Adam Wheavil	IS Applications - Application Management	Application Support
Bill Lee	IS Applications	Software Development Team Manager
Brendan Owers	IS Learning , Teaching & Web	Service Manager / Business Lead - Notifications (w.e.f July 2017)
Chris Copner	IS Applications Projects Services	Project Manager (DTI - Enterprise APIs)
George Reid	Procurement	Procurement Manager
Heather Larnach	IS Applications - Technology Management	Infrastructure Support
Karen Stirling	IS Applications - Project Services	Project Manager
Karen Stirling	IS Applications - Project Services	DTI - UCP Programme Manager
Marissa Warner-Wu	IS Learning, Teaching & Web	Service Operations Manager - Notifications
Martin Morrey	IS Learning Teaching and Web	Project Sponsor / Business Lead
Michael Sun	IS Applications	Developement Team
Richard Scott	IS Applications Projects Services	Project Manager (DTI011 - User Centred Portal Pilot & SAS002 Student Centred Portal Pilot )
Riky Harris / Ewan Scott	IS Applications Development Technology	Technical Architect / Database Administrator
Stefan Kaempf	IS Applications Production Management	Senior Supplier
Sue Woodger	IS Applications Projects Services	Project Manager (DTI010 - Digital Experience Standards )
Sue Woodger	IS Applications Project Services	Business Analyst
Work Package 0 - Aperero Source Code	IS Learning Teachiung and Web / IS Applications	Business Partners for Work Packge 0	Key conntacts for this work package are: Martin Morrey Iain Fiddes Bill Lee Development Team - TBC Aperero Contact TBC
Work Package 1 - Rollout of Notifications Service	IS Applications	Business Partners for Work Package 1	Key contacts for this work package for PILOT Anne Marie Scott (Learn) Karen Osterburg / Defeng Ma (EUCLID) Paul Clark / Alan Gilchrist (Pilot Rollout - School of Medicine)
Work Package 2 - Notifications for Library System Alma & Card Services	Library & University Collections & Card Services	Business Partners for Work Package 2	Key contacts for this work package for Alma and Card Services Kirsty Lingstadt (L&UC) Alex Forrest / Gordon Andrew Laura Shanahan (L&UC) Hannah MacTeer / Carl Jones (Library Annexe Services, items that have been made available digitally or physically through our Inter-Library Loans system ILLiad) Angela Laurins (Resource Lists) Elize Rowan/Anne Bell /Alistair Millar (Student book purchase requests) Barry Croucher (USD) Paul Gorman - Alma Subject Matter Expert supported by Marjorie Laurenson (USD - Help Services) Alistair Mayze, Card Services, Service Operations Manager supported by Mark Skinner from USD Operational Services on the technical front
Work Package 3 - Notifications of Timetabling changes	Timetabling	Business Partners for Work Package 3	Key contacts for this work package for Scott Rosie Sabrina Fijalkowski Jamie Thin Neil MacGillvray (Service Excellence) Alex Carter / Stephen Smith, Service Management - Timetable on my Phone
Work Package 4 - New Notification Subscribers	TBC	Business Partners for Work Package 4	Key contacts for this work package are (TBC) George Reid (Procurement)
Work Package 5 - Notifications for Corporate Systems	Accommodation Services / Finance	Business Partners for Work Package 5	Key contacts for this work package for Finance - Garry Robertson, Lee Hamill, Dawn Holmes (Service Excellence) Core Systems - Joe O'Hara, Mike McMonagle Accommodation Services - TBC

Project Estimations

https://www.projects.ed.ac.uk/unpublished/project/dti020/estimations/planning-estimate-v02

Attachment	Size
dti020_project_roles_draft_v0.2.pdf	214.82 KB

This article was published on Aug 25, 2017

Work/Task Breakdown (see attached draft )

Resources, Skills and Costs

Project Governance

Project Stakeholders

Project Estimations

Project Info

Documentation