Programme Meeting - July 2017

Agenda

Attendees: Lee Hamill, John Bannaghan, Nikki Stuart, Emma McNab

Apologies: Liz Welch, Dawn Holmes, Garry Robertson, Douglas Stewart, Gordon Forbes

Monthly Report – Summary

Budget

• Overall Annual Budget – 845 days
• Spend to date – 719 days (end June) now 754 days
• Spend in June – 71 days / spend to 20^th July 35 days
• Remaining Budget – 91 days
• Allocated Budget – 58.2 days

Summary

• FIN111 & FIN115 closed FIN117 expected to close next week
  • FIN108 Essential enhancements (FIS) – This was unsuspended due to come dates being provided by supplier confirmation outstanding from supplier on availability to support patch move to LIVE. Closure to be confirmed.
  • FIN116 eTime – amber now running into next year (20 days).  Now due to close 1/9 – due to developer availability.
  • FIN118 eFIN Upgrade- Progressing well. There was a good response to those interested in being involved in testing across UoE (47).  John to confirm Testrail licence availability.  Resource for testing is an on-going risk within Finance.  A Lead tester group / forum was highlighted as an action to be progressed by project team.
  • FIN119 eInvoicing for medium suppliers and FIN120 Fraud protection for Accounts Payable have both had budget reduction for 2016/17 however clarity on timescales still being sought. FIN119 has 80 days allocated to next year.  Request to be made to FIS to withdraw or close FIN120 next week.

2017/18 Programme

• FIN108  Essential enhancements (FIS)– Awaiting date when Advance can come back – likely to be October.  The project will be suspended until dates / budget have been reviewed.  It was noted this will need to go through Service Excellence when recommenced.
• FIN116 eTime – Additional 20 days to be confirmed (conflict) UPDATE 31/07/17 - This has now been resolved and booking confirmed.
• FIN118 eFIN Upgrade- On-going as per table below. 
• FIN119 eInvoicing for medium suppliers – On-going.  Project initiation outstanding within 2016/17.

Service Excellence Update

An overview of the approval process for projects was provided.  The focus going forward is on minimising projects and having clear and robust processes in place to address issues.

eSignatures Project -

• eSignature for eTime was identified some time ago as an essential improvement necessary for the system to ensure compliance with EC requirements. It couldn’t be fitted in to the eTime project in 2016/17, so was to be carried forward to 2017/8.  There is currently 120 days for this work in the budget for 2017/18. 
• The Project Sponsor has approved and a case was put to Service Excellence to review.  A final decision is expected w/c 31/07/17.
• Development resource has been provisionally booked for this work commencing in September.

AOB

1. Discussion was held on the importance of raising issues when processes are not adhered to in projects.

2. Emma to circulate a summary of next years programme.