Organisation

Work/Task Breakdown

• Configuration of the InPlace system to meet our process requirements
• Integration with our student record system (EUCLID) /IDM, EASE and UoE BI Tools
• Data population of reference data
• Data Migration as required

Resources, Skills and Costs

Assumptions from business case:

• The recruitment of new WSA team is completed in line with the implementation plan so that new staff are available to work with the Business Analysts to articulate the operational processes. The new staff are engaging during their transition phase . As part of the change management approach, a business lead is appointed from the new team to coordinate and communicate changes, and ensure the new processes are embedded. 
• It is likely that the existing Euclid record will not be compatible with the new system; work will be undertaken internally to create the necessary fields in Euclid, and with third party to ensure data sets are consistent 
• Edinburgh Global has Standard Operating Procedures that can be reused, analysis of existing procedures need to be undertaken. 
• Training will be required for all staff on all WSA activities. 
• System implementation can commence with the successful vendor within six weeks of procurement completing 

Resource breakdown from business case:

• Business Analyst resource from student systems will work with the business and vendor on the system implementation activities including facilitating process workshops and documenting requirements for systems integration. 
• IS resource for implementation will include IS technical architect, student system developer and IS production. The work they will undertake will include EASE integration, identity management integration (IDM) and EUCLID integration. 
• Tester resource is required for testing EUCLID integration. 

• Project management to manage the risks, issues and reporting as per governance. 
• Implementation resource from the student systems service improvement team to provide implementation support including  guidance, training material development and training; help to embed best practice and business go-live support.  

Project Governance

Project Stakeholders

(Please copy and paste from Stakeholder List)

Project Estimations

(Please attach/link from Estimation Log)