Organisation
Work/Task Breakdown
** Planned Project Timelines **
** Budget **
Resources Skills and Cost
For small projects and project teams, state the estimated effort - build and test, project management, other.
For medium and large projects, an estimate can be added to the Estimation Log and revised as project progresses.
Tolerances
For medium and large projects, state any tolerances for cost/timeline/scope beyond which point the Project Manager must request approval of the change from the Sponsor and / or the Board have been agreed with Sponsor.
Quality
The milestones are a key tool in ensuring that the project process itself is followed as set out by ITI, and that the product deliverables are to the required Quality.
| Milestone | Sign-Off means | Who signs-off Quality |
Start of Project | Project can begin, is in line with Programme and Portfolio priority, has resource | Sponsor, Programme Manager |
End of Planning | Project Brief, Plan, Estimated Budget, Risks - all approved. Project has resource approved by section head for the estimated effort. Project has funding for effort for other costs. | Sponsor, PM, Programme Manager, Section Head(s) |
| Communication Plan | If not completed for end of planning | PM |
| End of Analysis | quality of analysis | business analyst |
| End of Design | quality of design | technical lead / senior supplier business lead / senior user |
| End of Build | quality of build | technical lead / senior supplier |
| Acceptance | quality of deliverable | technical lead / senior supplier business lead / senior user business analyst
|
| Security | deliverable satisifies security | Section Head |
| Branding | For new, upgraded services, sign-off that branding for ISG, University, school/college has been followed by the project team | PM is accountable but UoE C&M, college C&M and (pending) ISG Branding Team also should sign-off |
| EqIA | For new services or services undergoing substantial change, there must be an equality impact assement completed, validated by equality office and deposited on eqia website | Project Manager and Service Owner and Equality Officer |
Delivery | Change to Service can proceed | Sponsor, PMservice owner, service operations manager helpline |
| Handover to Support | support can take over running of the Service | service owner, service operations manager helpline |
Closure | Project Can close | Sponsor, PM |
Risks
The project manager will ensure that the project team will review the risk log at every team meeting, and project owners update their risks at least once a month or more as appropriate to the project.
Issues
Communication
For projects with an array of external stakeholders, a Communication Plans can be created and made available on the ITI Sharepoint space if prefered.
Also confirm that : Project Sponsor and manager meeting schedule has been agreed with Sponsor. Project Team meetings scgedule has been arranged (these may be combined wiht Sponsor meetings).
Check the Forward Look on ITI Sharepoint to see the level of engagement our partners expect for your project.
Check the Forward Look to see if your project wil be using the Major Governance Toolkit.