DRS Outreach Programme Completion Report

Project Summary:

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The scope of this project is to establish a base of research ambassadors and facilitators,  build up from this to  form a network of research champions to promote Digital Research Services delivery. The project will be broken down into the following strands to deliver ;

• A web based Digital Repository - A central point of reference for Digital Research Services and researchers, representing services and information from  ISG, EDINA, EPCC, DCC, SSI.
• The recruitment of 3 Research Ambassadors.
• The development of a survey to measure satisfaction of the current services offered.
• The recruitment of 3 research facilitators - To give assistance with grant applications, consultancy, training and DMP related tasks. Plan events, identification of key staff, outreach and relationship building. 
  • Ongoing stakeholder analysis and formation of a forum for knowledge sharing. Raising awareness of DRS in conjunction with increased presence at research, postgraduate and annual events - these will also need to be identified. 
• A review of the current service catalogue. 

Benefits

• Recruitment of 3 Research facilitators with HR for recruitment. 
• Recruitment of a Research Ambassador from EDINA with HR
• The delivery of an initial web portal ready for population with external data links.
• An agreed brand for the web portal - with this to be the theme for any ongoing branding purposes will form part of the next project.
• A survey to measure satisfaction of current services offered defined
• A review of the current service catalogue

Benefits management and realisation will be available on the ITI Sharepoint space.

Analysis of Resource Usage:

Staff Usage Estimate: 60 days

Staff Usage Actual: 12 days

Staff Usage Variance: +500%

Other Resource Estimate: 2 days HR

Other Resource Actual: 0 days

Other Resource Variance: 0%

Explanation for variance:

.Main Stakeholders Tony Weir, David Fergusson, Kenton D’Mellow, Lisa Ottey  were not available to pick up tasks for the project therefore scope was diluted.

Key Learning Points:

.Time - as a result of delays, staff availability, recruitment processes and other factors the July deadline was not met.

The recruitment of the Research Ambassadors will not complete due toe HR workload and SLA's outside HR's control. e.g. could not get feedback from the technical team promtply enough 

Lessons Learned - Issues and Risks  

Could not get a definitive project brief due to competing projects. 

Project Audit

Could not get a definitive project audit due to competing projects. Move onto delivery stage.

Outstanding issues:

.Complete Research Ambassador Recruitment process