Overview
Background
The scope of this project is to deliver on the REF 2021 data requirements analysis completed under RIS008. In summary, this project will define and deliver a data capture process for HR data prior to the implementation of the new HR systems under "People and Money".
This scope is focussed on data needs that relate directly to academic staff; research grants; and other aspects of the submission that are dependent on data derived from staff or meta-data about academic staff or grants in order to identify the data for submission.
Scope
The scope of this project is to define, document and implement the process for capturing the required data from HR and securely storing this data ensuring that it is only accessible by a defined set of users.
Out of scope
Other aspects of data required for REF2021 are not in scope, for example, data relating to impact case studies which are not directly related to staff members.
The role out of the business process after delivery will be under the responsibility of the business area and data owner HR.
Objectives and Deliverables
| Nr | Description | Priority | Responsible |
|---|---|---|---|
| O1 | To meet the requirements for auditing HR data for the REF2021 submission | Must | |
| D1.1 | Confirmation of the required data to be captured as defined under RIS008 | Must | Project Services/REF Team |
| D1.2 | Automated screen capture fo the screens from Oracle HR | Must | DevTech |
| D1.3 | Secure import and storage of captured data in SharePoint | Must | Service Management |
| D1.4 | Access control as defined by HR/REF Team to the SharePoint site | Must | Service Management/REF Team/HR |
| D1.5 | Agree retention period for captured data | Should | Service Management/REF Team/HR |
| O2 | To capture the TO-BE process for REF submission | ||
| D2.1 | Document TO-BE architectures | Must | Enterprise Architecture |
| D2.2 | Document TO-BE process based on the architectures. | Must | Project Services/Enterprise |
Benefits
- A solution for storing the data for the REF2021 submission will be delivered
- The data can be extracted to facilitate audit requests.
- The future business processes will be documented
Success Criteria
- A system architecture solution that ensures the uninterrupted supply from the current HR data required for the REF2021 process is delivered
- Current processes will be documented
Project Milestones
(Please copy and paste from Milestones log)