Organisation

Work/Task Breakdown

Preparation for Migrations

1. Review Oracle documentation and produce high level plan and task list for migrations
2. Review printing options

Migration Environment

1. Establish server space for ‘migration’ instance of HR Payroll.
2. Configure the clone for the new URL, open Firewall, Configure LB, set up dns, request user accounts
3. Install pre-requisite clone/migration patches (DEV, TEST & LIVE)
4. Install software and create application.
5. Migrate existing application to new application (export/import) + post steps.
6. Implement new printing solution
7. Testing of migration environment by Production Management
8. Testing of migration environment by business users
9. Test veeam replica and confirm to be implimented for DEV, TEST and LIVE
10. Sign off of migration environment

DEV Migration

1. Repeat steps 1 - 9 for DEV environment
2. Update interfaces as required
3. Update documentation for TEST migration
4. sign off Dev Migration

TEST Migration

1. Repeat steps 1 - 9 for TEST environment
2. Update interfaces as required
3. Undertake DR, failover and switchover testing
4. Update documentation and plan for LIVE
5. Sign Off TEST Migration

 LIVE Migration 

1. Preparatory tasks including establishing new environments, pre-requisite patches and clone
2. Migration of database to new infrastructure
3. Update to interfaces (if required)
4. Implement printing solution
5. Testing of LIVE environment by Production Management
6. Testing of LIVE environment by business users
7. Sign off deployment to LIVE
8. Update Technical documentation (if required from LIVE migration)
9. Update Tech Collaboration WIKI with technical documentation
10. Clone LIVE to DEV to verify the new clone process documentation
11. Sign Off LIVE Migration

Config Environment

1. Agree requirements 
2. Propose plan and document associated ongoing costs
3. Agreement from all stakeholders for ongoing provision of config environment (post migration project) including associated costs, update and support arrangements
4. Produce technical documentation

Resources Skills and Cost

The HR Systems Manager and the Payroll and Pensions Systems Manager will be the main point on contacts with the HR, Payroll and Pensions teams. They will be required to be involved in all sign off stages and will lead on testing to ensure that this is completed and documented satisfactorily to allow sign off. Where required they will delegate testing but they will maintain responsibility for sign off and ensuring that testers understand test requirements. 

The majority of IS Applications technical input will be required from the Development Technology, CSG and  Development and Applications Management teams. Technology Management will also provide input but this is expected to be minimal with input to sign off stages and with increased input at the end of the project for handover tasks. 

IS Applications Project Services will provide the Project Management and, as required, Programme Management input.