Overview

Background

The University is required to provide staffing information to HESA on an annual basis. 

Each year, HESA provides requirements for the current submission.  This usually involves some modifications to the existing process.  For the 2013/14 submission, the HESA requirements have some items carried over from last year's return that are likely to be required for this year.

Scope

• The University is required to provide HR staffing information to HESA on an annual basis. 
• Each year, HR HESA provides requirements for the current submission.
  • This usually involves some modifications to the existing data set 
• Post-deployment support from June to mid-November 2014, for the Business Area's validation and submission process
• This year's return requires a review of some items carried over from last year (12/13)

Out of Scope

• eRecruitment
• HR PPIPMI changes

Objectives

•  To undertake all development changes required to meet the requirement changes specified by HESA.

• To support the submission of the 2013/14 HESA return.

• To tidy up and decide on outstanding work from 12/13

Deliverables

• To review the necessary carried over work from the 12/13 return to determine if the code requires updated for 13/14 return
• Provide supporting changes to HR database, application, and extracts, if required
• Provide supporting changes to HESA and HESA Archive database, application, extracts, and BOXI universes, if required
• Update REF Staff
  • there is a standard process. We must make sure we return last year's data in the new fields that are available for this year only
• APEX - There was a change required on the APEX system created in 12/13 for HESA. When the issue was encountered it resulted in a person being both typical and atypical in the same year - thus resulting in the same assignment qualifying for inclusion in the hesa return under two different categories in the same year. This should be reviewed to confirm if this situation needs to be coded or can be manually handled. (Deliverable)

Benefits

•  To meet the legislative HR HESA Staff Return requirements

Success Criteria 

• We deliver and  have accepted the HR HESA Staff Return for 2013/14 
• To undertake all development changes required to meet the requirement changes specified by HESA
  • To support the submission of the 2013/14 HESA return

  • Any specific work carried over from 12/13 return that is still deemed necessary for the 13/14 submission that requires completion before the 13/14 return.