Overview

Background

To enable the Occupational Health Service to enhance the service provided throughout the University, they have identified the requirement to upgrade to the latest version of the  Occupational Health System eOPAS.  This will allow the implementation of  additional functionality that has become available in subsequent releases such as 

• A new secure online portal to manage communications between staff and the Occupational Health Service
• The opportunity to take advantage of new functionality associated with;
  • GDPR related changes
  • Full integration with the Spirometry system, that will enable improved quality of information to be imported into eOPAS
  • New txt messaging facility to assist with appointment reminders

Scope

• Upgrade to eOPAS version 6.1
• Ensure existing system interfaces with Spirometry , HR and CHPS  continue to function as business as usual 
• Provide the technical platform for the user self-service portal and integrate with EASE single sign-on 
• Integrate with the MJog automated appointment reminder system (for txt messaging)
• Incorporate planned calibration upgrades and software update to the spirometers

Out of Scope

• Roll out of user self-service portal across the University 

Objectives

Priority – M = Must Have; S = Should Have; C = Could Have; W = Want 

• M = has to be satisfied for the final solution to be acceptable in terms of delivery dates, compliance, viability etc. 

• S = high-priority requirement that should be included if possible -workarounds may be available 

• C = a nice-to-have requirement 

• W = want but will not be part of this project 

• O = Objective 

• D = Deliverable

Objectives and Deliverables

Benefits

• Enhancing the user experience by delivering
  • A secure web-based e-Portal through which all communications and documentation can be manged that will replace the current email based process
  • Improvement to the health data captured via the Spirometry system related data
  • Implementation of a new sms txt messaging facility to remind their 'customers' of future appointments
• Prove the platform to deliver efficiencies within Occupational Health through
  • Streamlining of the service offered via the new e-Portal and so reducing administration overhead
  • Reduce missed appointments

Success Criteria

• The upgrade to version 6.1 is successfully implemented to enable current Business as Usual 
• The provision of the platform for the new secure web-based e-Portal to be subsequently implemented across the University 
• Improved health related data relating to Spirometry
• Provision of automated appointment reminders
• Published DPIA
• Published EqIA

Project Milestones