Organisation
Work/Task Breakdown
| Task Name | Duration | Start | Finish |
| Project Initiation | 5 days | Mon 08/04/19 | Fri 12/04/19 |
| Initiate Project Governance | 5 days | Mon 08/04/19 | Fri 12/04/19 |
| Initiation Meetings | 1 day | Mon 08/04/19 | Mon 08/04/19 |
| Initiation Document Written | 2 days | Tue 09/04/19 | Wed 10/04/19 |
| Initiation Document for WIS Review | 1 day | Thu 11/04/19 | Thu 11/04/19 |
| Initiation Document Approved | 1 day | Fri 12/04/19 | Fri 12/04/19 |
| Project Initiation Complete | 0 days | Fri 12/04/19 | Fri 12/04/19 |
| Project Planning | 20 days | Mon 15/04/19 | Fri 10/05/19 |
| Initial Technology Engagement | 3 days | Mon 15/04/19 | Wed 17/04/19 |
| Requirements Workshop | 2 days | Thu 18/04/19 | Fri 19/04/19 |
| Initiate Use Stories on Jira | 10 days | Mon 22/04/19 | Fri 03/05/19 |
| Create Dashboard of Use Stories | 5 days | Mon 06/05/19 | Fri 10/05/19 |
| Project Brief | 14 days | Mon 22/04/19 | Fri 10/05/19 |
| PB Written | 5 days | Mon 22/04/19 | Fri 26/04/19 |
| PB Reviewed & Revised | 5 days | Mon 29/04/19 | Fri 03/05/19 |
| PB Signed-off | 0 days | Fri 10/05/19 | Fri 10/05/19 |
| Project Planning Complete | 0 days | Fri 10/05/19 | Fri 10/05/19 |
| Project Execution | 73 days | Mon 22/04/19 | Wed 31/07/19 |
| Project Execution Start | 0 days | Mon 22/04/19 | Mon 22/04/19 |
| Sprint 1 | 19 days | Mon 22/04/19 | Thu 16/05/19 |
| Development | 10 days | Mon 22/04/19 | Fri 03/05/19 |
| Reqs Review/Dashboard Update | 10 days | Mon 22/04/19 | Fri 03/05/19 |
| Sprint Review Meeting | 1 day | Thu 02/05/19 | Thu 02/05/19 |
| Test Support/Release Check-point | 5 days | Mon 06/05/19 | Fri 10/05/19 |
| GO CAB Submission/Review | 2 days | Mon 13/05/19 | Tue 14/05/19 |
| Deployment Checklist Complete | 2 days | Wed 15/05/19 | Thu 16/05/19 |
| Deployment Sign-off | 0 days | Thu 16/05/19 | Thu 16/05/19 |
| Sprint 2 | 19 days | Mon 13/05/19 | Thu 06/06/19 |
| Development | 10 days | Mon 13/05/19 | Fri 24/05/19 |
| Reqs Review/Dashboard Update | 10 days | Mon 13/05/19 | Fri 24/05/19 |
| Sprint Review Meeting | 1 day | Thu 23/05/19 | Thu 23/05/19 |
| Test Support/Release Check-point | 5 days | Mon 27/05/19 | Fri 31/05/19 |
| GO CAB Submission/Review | 2 days | Mon 03/06/19 | Tue 04/06/19 |
| Deployment Checklist Complete | 2 days | Wed 05/06/19 | Thu 06/06/19 |
| Deployment Sign-off | 0 days | Thu 06/06/19 | Thu 06/06/19 |
| Sprint 3 | 19 days | Mon 03/06/19 | Thu 27/06/19 |
| Development | 10 days | Mon 03/06/19 | Fri 14/06/19 |
| Reqs Review/Dashboard Update | 10 days | Mon 03/06/19 | Fri 14/06/19 |
| Sprint Review Meeting | 1 day | Thu 13/06/19 | Thu 13/06/19 |
| Test Support/Release Check-point | 5 days | Mon 17/06/19 | Fri 21/06/19 |
| GO CAB Submission/Review | 2 days | Mon 24/06/19 | Tue 25/06/19 |
| Deployment Checklist Complete | 2 days | Wed 26/06/19 | Thu 27/06/19 |
| Deployment Sign-off | 0 days | Thu 27/06/19 | Thu 27/06/19 |
| Sprint 4 | 44 days | Fri 31/05/19 | Wed 31/07/19 |
| Development | 10 days | Mon 24/06/19 | Fri 05/07/19 |
| Reqs Review/Dashboard Update | 10 days | Mon 24/06/19 | Fri 05/07/19 |
| Sprint Review Meeting | 1 day | Thu 04/07/19 | Thu 04/07/19 |
| Test Support/Release Check-point | 5 days | Mon 22/07/19 | Fri 26/07/19 |
| GO CAB Submission/Review | 2 days | Mon 29/07/19 | Tue 30/07/19 |
| Deployment Checklist Complete | 1 day | Wed 31/07/19 | Wed 31/07/19 |
| Deployment Sign-off | 0 days | Wed 31/07/19 | Wed 31/07/19 |
| Deployment Sign-off Review (DSOR) | 0 days | Fri 31/05/19 | Fri 31/05/19 |
| Project Execution complete | 0 days | Wed 31/07/19 | Wed 31/07/19 |
| Project Delivered | 0 days | Wed 31/07/19 | Wed 31/07/19 |
| Project Closure Report | 2 days | Thu 01/08/19 | Fri 02/08/19 |
| Project Closed | 0 days | Fri 02/08/19 | Fri 02/08/19 |
| Project Admin | 80 days | Mon 15/04/19 | Fri 02/08/19 |
| PM Support | 80 days | Mon 15/04/19 | Fri 02/08/19 |
| Applications Management Support | 80 days | Mon 15/04/19 | Fri 02/08/19 |
| Contingency | 80 days | Mon 15/04/19 | Fri 02/08/19 |
Project Governance
The project will follow the standard governance and quality control as used by Project Services and IS Applications. This covers WIS and monthly reporting
The project will be monitored against the work/task breakdown with wider reporting by exception.
The project team will meet on a fortnightly basis to:
- Review progress in relation to the project plan and budget
- Review any emerging issues
- Review the project risk register
- Confirm activities for the following period.
Meetings will be face-to-face with minutes taken.
Project Stakeholders
| Name | Area | Role |
| Candice Schmid (Project Team Member) | H&S | Project Sponsor |
| Angharad Jenkins (Project Team Member) | H&S | Projects Assistant |
| Gavin Pennycook (Project Team Member) | Project Services | Developer |
| Chimeze Umeh (Project Team Member) | Project Services | Business Analyst |
| Kevin Hone (Project Team Member) | Project Services | Project Manager |
| Andrew Stewart (Project Team Member) | Project Services | Programme Manager |
| Mark Lang | Development Services | Development Team Manager |
| Bill Lee |
Development Services |
Software Team Manager |
| Mark Dobbing | Development Services | Development Technology Representative |
| Anne Graham | Production Management | Applications Services Manager |
| Heather Larnach | Production Management | Technology Management Manager |
Resources, Skills and Costs
Resource and skills are as documented under Project Stakeholders and by role.
A project budget of 100 days has been secured to fund the project.
Project Estimations
The work effort for the project will be broken down into days as follows:
| Role | Effort |
| Developer | 48 |
| Business Analyst | 16 |
| Project Manager | 16 |
| System & Database Administrator | 09 |
| Programme Manager | 01 |
| Production Management | 05 |
| Contingency | 05 |
| Total | 100 |