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Weekly update w/c 27/07/2015 |
- Outstanding issue with student fees payments for previous academic years now revolved & signed-off in Test
- Outstanding ssue with transposed payment dates now resolved & signed-off in Test
- Latest version of software deployed to Live
- Project submitted for closure
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Dawn Holmes |
31-Jul-2015 |
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Weekly update w/c 06/07/2015 |
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Dawn Holmes |
10-Jul-2015 |
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Weekly update w/c 29/06/2015 |
- Closure meeting held to review completion report and identify any remaining actions.
- Potential issue raised with payments for previous academic years. Agreed to keep project open until clarified during loading of June payment.
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Dawn Holmes |
30-Jun-2015 |
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Weekly update w/c 22/06/2015 |
- Project Sponsor confirmed that the project should close despite the issue with processing large files. Project Sponsor will speak to her team to see what assistance can be offered to FSS to ease the additional manual effort of chopping up the large files. A project proposal for a longer term solution will be added to the next planning round.
- Draft completion report distributed for review
- Meeting planned for early next week to review the completion report & sign-off project closure
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Dawn Holmes |
26-Jun-2015 |
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Weekly update w/c 01/06/2015 |
- Deployment sign-off from most parties - some still to respond
- Decision required on how to approach the issue with processing large files. 3 options suggested to Finance & meeting booked for after the PM's return from annual leave to discuss further
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Dawn Holmes |
05-Jun-2015 |
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Weekly update w/c 18/05/2015 |
- new application deployed to Live on Tuesday
- first small file uploaded & posted into eFinancials for checking by Accounts Payable - 'all clear' given to load remaining payment files
- timeout issues are reported to be much worse than in Test and files are having to be manually cut down to less than 1000 records. This is a time consuming manual process so a resolution is needed before the next large file is due in June
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Dawn Holmes |
22-May-2015 |
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Weekly update w/c 11/05/2015 |
- The software developer has been working on a resolution to improve the sped of the interface to prevent it timing out but so far has not been able to improve it enough to resolve the issue.
- Business partners have been contacted to decide whether to delay next week's go-live or to proceed with small files only. The unanimous response was to proceed with the go-live and to pursue a resolution prior to project closure.
- Resources have been requested for the go-live and a change control raised in preparation
- The software developer has noticed that the allocation set
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Dawn Holmes |
15-May-2015 |
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Weekly update w/c 04/05/2015 |
- During final UAT an issue with large file was discovered whereby the interface is timing out & failing
- Software developer has been booked for next week (w/c 11/05/2015) to investigate
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Dawn Holmes |
15-May-2015 |
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Weekly update w/c 27/04/15 |
- Meeting held with representatives from Accounts Payable, FSS and Financial Accounts to clarify the processes for credit notes and clawbacks.
- Revised milestone dates agreed for live deployment. Project records updated accordingly.
- Process diagram updated & distrubuted for review
- Developer booked for Monday next week to make final(?) change to the application for student numbers with leading zeros.
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Dawn Holmes |
01-May-2015 |
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Weekly update w/c 20/04/2015 |
- Further UAT undertaken this week which identified an issues with student numbers with leading zeros (these are failing to load)
- Key business lead is not in the office this week so decisions on how to proceed will have to wait until next week
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Dawn Holmes |
24-Apr-2015 |
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Weekly update w/c 17/04/15 |
- Further UAT undertaken this week. All known issues are now resolved.
- Accounts payable have requested a further meeting to discuss the process for handling credit notes & overpayments/clawback. This meeting has been arranged for w/c 27th April
- Planned go-live for this week has been cancelled until the above meeting has taken place
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Dawn Holmes |
17-Apr-2015 |
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Weekly update w/c 30/03/2015 |
- change completed to split large files into smaller batches of 500 rather than 1000. This is now undergoing UAT
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Dawn Holmes |
03-Apr-2015 |
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Weekly update w/c 23/03/2015 |
- Resources secured to resolve deployment issue with 'our ref' change reported last week
- Further issues found when trying to re-load test file so additiional resources had to be secured to resolve and re-deploy to Test
- Further issues then found when trying to re-load the test file with file sizes over 700 records where the 'allocation ref' became corrupt. Also test files are not loading as it reports the data doesn't match Test eFin, even though Finance have checked and confirmed that it does.
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Dawn Holmes |
27-Mar-2015 |
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Weekly update w/c 16/03/15 |
- Change to 'our ref' to remove 'BS' prefix deployed to Test
- UAT by Finance conducted but failed as the prefix was still present. Investigations suggest that there has been an issue with the deployment as this is working correctly in Dev.
- Further resource secured for next Monday to investigate further & resolve
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Dawn Holmes |
19-Mar-2015 |
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Weekly update w/c 09/03/15 |
- Change to 'our ref' field content requested by Accounts Payable has been actioned and is ready to deploy to Test
- Dev Tech resource requested to deploy change to Test for UAT but no resource currently available. Hoping for availability on Monday so that UAT can be completed before the business rep goes on leave
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Dawn Holmes |
13-Mar-2015 |
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Weekly update w/c 02/03/2015 |
- Further UAT in Accounts Payable has uncovered another change required relating to the content of the 'our ref' field. This is currently with Finance for clarification of what is required.
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Dawn Holmes |
06-Mar-2015 |
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Weekly update w/c 23/02/2015 |
- Large test file successfully loaded into eFinancials
- 2 of the 3 fixes have been signed off, the third required further re-work
- Further re-work completed and re-deployed to Test for final UAT next week
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Dawn Holmes |
27-Feb-2015 |
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Weekly update w/c 24/02/2015 |
- Changes requested by Accounts Payable deployed to Test
- Additional test files loaded to check new funtionality and initial indications are good though not yet formally signed-off by Accounts Payable
- Large data file for final test has been requested from FSS and is planned in for next week
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Dawn Holmes |
20-Feb-2015 |
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Weekly update w/c 09/02/2015 |
- Developer time secured to look at feedback from Accounts Payable
- Requested changes now made to the application and Dev Tech secured for w/c 16/02/2015 to implement into Test for further UAT
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Dawn Holmes |
13-Feb-2015 |
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Weekly update w/c 02/02/2015 |
- Income Section did an initial test of the de-allocation of a single invoice line and confirmed that it worked ok.
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Dawn Holmes |
05-Feb-2015 |
