Overview

Background

A new Waste Management System supplied by FalconData was delivered in May 2014 to deal with the safe disposal of Healthcare, Animal By-Product and Radioactive waste from various University sites in accordance with legislative requirements. The different types of waste are disposed of via different routes and effectively tracked to the point of treatment/destruction.  In addition, producing departments are recharged appropriately for waste they produce with different charges applying depending on the container type, size and contents/route.

The University must ensure that the application remains within the suppliers support agreement and maintain a continuous improvement programme of how the Waste Management team manage and track waste collection throughout the University.

Scope

The project will be delivered in 2 phases.  The first phase is mandatory.  The second is optional depending on available time, this is due to key project resource (Business Lead/Waste and Environment Manager) leaving the University.  Change requests have been produced for the Phase 2 enhancements.  Once the supplier has provided an estimate a decision will be taken on whether there is sufficient time to complete Phase 2 while the Business Lead is still in position and planning will take place accordingly.  The project has budget to implement Phases 1 and 2.

Phase 1

• Upgrade existing application from version 2.7.3.0 to version 4.0.0.0

Phase 2

Define and develop functional enhancements with regards to:

• Missed collections*
• Label Generation

Investigate the feasibility of improving PDA connectivity.

*Missed Collections is the highest priority enhancements, this will be taken into consideration when discussing and scheduling development with the Supplier.

The scope for phase 2 will be detailed when Phase 1 is delivered providing timescales allow Phase 2 to be progressed.

Objectives

The objectives of this project are to:

Phase 1

Deliver a working upgrade which functions as it does currently.

Phase 2

Improve the operational functionality of the system with regards to:

• Missed collections
• Label Generation
• PDA connectivity

Deliverables

The project will deliver:

Phase 1

Fully functioning upgraded system - Mandatory

Phase 2

Improved operational functionality of system with regards to:

• Missed collections - Optional*
• Label Generation - Optional
• PDA connectivity - Optional

*Missed Collections is the highest priority enhancements, this will be taken into consideration when discussing and scheduling development with the Supplier.

Benefits

Phase 1

The Waste Management System will be aligned to latest version of the suppliers application and remain within the support agreement.

Phase 2

There will be improved business efficiencies with regards to:

• Missed collections - Optional*
• Label Generation - Optional
• PDA connectivity - Optional

*Enhancement to Missed Collections will provide the most benefit to the business, this will be taken into consideration when discussing with the supplier and scheduling development.

Success Criteria

Phase 1

Fully functioning system post upgrade

Phase 2

As this is optional, if the enhancement were included they would deliver improved business processing and efficiencies within the application to the benefit of the Waste Management Team and the Waste Contractors.

The success criteria for phase 2 will be detailed when Phase 1 is delivered providing timescales allow Phase 2 to be progressed.