Organisation

Tasks

Who

P

Days

When

O1 D1

• Produce list of requirements from ISG012 to produce measurement for systems

Sue

M

3:5:5.5

End Jan

O1 D1

• Review these requirements and update as required

Sue, Scott, Susan, Fran, Mike, Ianthe, Norman, senior user

M

Sue 1:1:1

L&UC 1 day each = 6d

Lisa 1d

Beg Feb

O1 D2

• Produce framework for identifying systems

Sue

M

1:1:1

Beg Feb

O1 D2

• Identify possible / potential systems to investigate

Scott, Susan, Fran, Mike, Ianthe, Norman

M

L&UC 2 day each = 12d

End Feb

Tasks

Who

P

Days

When

O2 D1

• Recording system + workshops set up

Sue

M

1:1:1

Beg Mar

O2 D1

• Workshops  conducted to analyse systems

Sue, Scott, Susan, Fran, Mike, Ianthe, Norman, senior user

M

Sue 4:5:6

L&UC 5 days each = 30d

Lisa 5d

Mar

O2 D1

• Options appraisal document created

Sue

M

3:4:5

Beg Apr

• Review of options appraisal document

Sue

Scott, Susan, Fran, Mike, Ianthe, Norman, senior user

M

Sue 1:1:1

L&UC 1 day each = 6d

Lisa 1d

End Apr

O2 D1

• High level costing of options

Dev team

M

1:2:3

Beg Apr

O2 D2

• Produce recommendations from the options appraisal

Sue

M

1:2:2.5

End Apr

O2 D2

• Review recommendations

Sue, Scott, Susan, Fran, Mike, Ianthe, Norman, senior user

M

Sue 1:1:1

L&UC 2 days each = 12d

Lisa 2d

Beg May

O2 D2

• Agree recommendations to go forward to programme Board

Scott, Susan, Fran, Mike, Ianthe, Norman, senior user

M

L&UC 2 days each = 12d

Lisa 2d

Beg May

O2 D2

• Programme board to review and approve  recommendations

Programme board

M

ISG senior management 2:2

.5:3

L&UC 2d

Mid May

Task

Effort

• Programme Management

2d

• Project Management

10d

• Options Analysis + recommendations

24d

• Programme board approval

3d

• Planning

2d

• Closing

2d

• Meetings

2d

• Unplanned

2d

Total Project Services

47d

95% confidence level

• Advising on potential inhouse build and costings

3d

95% confidence level

Total Development Services

3d

95% confidence level

Total IS Apps

50d

95% confidence level

• Options appraisal analysis + recommendations (Scott, Susan, Fran, Mike, Ianthe, Norman)

78d

• Business lead activities

5d

Total L&UC Services

83d

Total senior user

11d

Kirsty Lingstadt

L&UC

Head of Digital Library

Project Sponsor

• Sign off milestones
• Sign off changes to major milestones, budget changes

Adam Wadee

Project Services

Portfolio Owner

• Keep informed
• Sign off changes to major milestones, budget changes

Hilary Shand

Project Services

Programme Manager

• Sign off milestones
• Project meetings where possible
• Sign off changes to major milestones, budget changes
• Project team member

Karen Stirling

Project Services

Programme liaison

• Keep informed
• Sign off milestones
• Project update meetings with sponsor and programme manager

Sue Woodger

Project Services

Project Manager & Business Analyst

• Sign off milestones
• Project meetings
• Project update meetings with sponsor and programme manager
• Project Monthly Status Reporting
• Project team member

Scott Renton

LUC LDD

Business Lead

• Sign off milestones
• Project meetings
• Project team member

Ianthe Sutherland

L&UC Development & Systems Manager

Subject Matter Expert

• Sign off milestones
• Project meetings
• Project team member

Norman Rodger

L&UC Digitisation and Projects Manager

Subject Matter Expert

• Sign off milestones
• Project meetings
• Project team member

Susan Pettigrew

L&UC Digital Imaging Unit

Subject Matter Expert

• Sign off milestones
• Project meetings
• Project team member

Fran Baseby

L&UC CRC Services Manager

Subject Matter Expert

• Sign off milestones
• Project meetings
• Project team member

Mike Boyd

TBC

Subject Matter Expert

• Sign off milestones
• Project meetings
• Project team member

TBC - sponsor in discussions with potential senior user

School of Literatures, Languages and Cultures

Senior User

• Sign off milestones
• Project meetings where appropriate

TBC – Paul McNulty in interim to sign off brief

Software Development team

Estimates for option appraisal

• Sign off milestones
• Project meetings where appropriate

N/A

Senior Supplier

tbc

Enterprise Architecture Engagement

Information only

• Level of engagement: Low