Overview
Background
This project is to support the consolidation of the IS estate into Argyle House in 2016 a digital space is required to serve 3 main functions:
• To allow staff to interact with and submit ideas to the project working group • To allow the project working group members to respond to staff interactions • To provide relevant information on the project in one place
A simple well designed website is required to provide access to this functionality with minimal barrier to adoption. The website will also serve to promote the identity of the IS community in one virtual space in preparation for the physical move to one space.
Scope
This project will focus on providing a site with sufficient functionality to facilitate interaction between the Argyle House Project Team, User representatives, and IS Staff. The site should provide a forum for sharing information for all ongoing IS Staff accommodation moves, including Argyle House, with focus on “IS Consolidation”, however the short term aim to have a functional site for IS Staff to use in the short term (next 12-15 months) as soon as feasibly possible should not be compromised by longer term ambitions (12-24 months time).
Objectives, Deliverables, Benefits, Success Criteria
Objective | Deliverables | Success Criteria | Priority |
1. Provide website for IS Consolidation. | 1.1 SharePoint Online site for management of documentation and communications. 1.2 Admin training including documentation. 1.3 Power user training including documentation. | 1.1 SharePoint site available to all IS Staff and specific additional University staff. 1.2 Staff capable of administering site within IS. 1.3 “champions” for site use within each IS division. | 1.1 Must have.
1.2 Must have.
1.3 Must have. |
2. Provide flexibility and customisation for delivery of content. | 2.1 At least two templates for content editors. 2.2 Additional templates for content editors. 2.3 Identification of longer term requirements for IS Consolidation site. | 2.1 Availability of at least two templates. 2.2 Availability of additional templates for different content types, with capability within IS to add more. 2.3 Engagement of IS Staff in long term development of site. | 2.1 Must have.
2.2 Should have.
2.3 Should have. |
3. Use of the IS Consolidation website for management of formal project documentation. | 3.1 Customised document libraries and views. | 3.1 Engagement of project staff including University Estates. | 3.1 Could have.
|
Benefits
- Improved and efficient communications across IS.
- Sharing ideas and best practice across IS and the wider University community.
- Reduced costs of IS communications and support.
- Engagement of IS Staff in long term development of site.
- More efficient communication across accommodation projects.
- Transparency, and promotion of openess and honesty across divisions.