December 2016

INF116 ASTA Upgrade 15/16

C

Milestones

RAG Status / RAG change during last month

GREEN

Report by Nikki Stuart for December 2016

Achievements in Last Period

• TEST and LIVE software updated to resolve issue with intermittent unplanned outages. 

Issues and Risks

• None

Next Steps

• Decommission any old versions of the software
• Handover to Tech Man
• Deployment sign off 
• Closure

RAG Commentary

Project status has been set to GREEN as there are no current issues and the project is reviewing the current service ahead of the deployment sign off on the 20th January 

INF119 (AP56-047)

Service Resilience Capability

Category: Discretionary

Milestones

RAG Status / RAG change during last month

RED

Report by Karen Stirling for December 2016

Achievements in Last Period

• Dev Tech Resource Manager has confirmed key resource to be allocated to SRM activity
• High level planning progressing with Tech Man providing estimates and tasks
• Resilience information gathered as part of INF120 project and passed to Project Sponsor and Business Lead

Issues and Risks

• Update from ITI on SRM work due to be completed by Consultants mid November,  is that consultancy is complete, however ITI still have a technical hurdle which means they are not in a state ready to go live. The current analysis implies the core issue is in a downstream system from the arena they had consultancy engaged in. The issue currently resides with the vendor of said downstream system. ITI advised that we can likely complete proof of concepts, but they would prefer to resolve the underlying issue. PM has requested if there is a target date for resolution which would help in planning INF119 project tasks.
• As limited progress has been made during December  due to availability of resource in advance of festive break, a meeting arranged with Dev Tech on 11th January to review tasks and estimates. This has now taken place and a plan being progressed to agreed dates
• With technical hurdle with SRM and activity still being planned the project manager is to discuss with Project Sponsor and Programme Manager the value of project continuing or if this should be placed on hold.
• Project milestones to be reviewed and agreed

Next Steps

• Plan Wiki failover activity for Dev and agree Dev Tech resource

• Request resource and VM Build

RAG Commentary

The project status is RED due to limited activity and progress on the project, milestones need to be reviewed and agreed.

INF120

Disaster Recovery for Priority Services

Category: Discretionary

Milestones

RAG Status / RAG change during last month

GREEN

Report by Karen Stirling for December 2016

Achievements in Last Period

• Confirmation from Project Sponsor  from Operational Guidance Group that TADs can be uploaded onto SharePoint Site
• Agreed final activity to be completed on project before closure
• Project Completion report drafted and issued out for initial review

Issues and Risks

• Draft Disaster Recovery Plan issued out for review and agreement by project team, currently being reviewed by Project Sponsor and Business Lead
• Project milestones have been reviewed / agreed with the project team with unspent resource effort of 25 days returned to the INF Programme as per agreement with Programme Manager and Project Sponsor, overall budget now set at 75 days.

Next Steps

• Application Management Teams to comment on SharePoint structure for TAD storage by 16 Jan
• Update latest TAD versions to SharePoint
• Draft DR plan review and update, then pass to IS Change Service Based theme
• Update Deployment Checklist template to include changes to storage of TAD on projects website
• Agree completion report and close project

RAG Commentary

The project status is GREEN  

INF121

Migrate Core Databases to Oracle 12c

Category: Compliance

Milestones

RAG Status / RAG change during last month

AMBER

Report by Chris Konczak for December 2016  

Achievements in Last Period

• Issues on DEV now fixed.
• Migration to TEST complete
• Applications Management have tested and have passed all NewsTEST applications.
• Results have been updated in the wiki page - https://www.wiki.ed.ac.uk/pages/viewpage.action?pageId=325461127

Issues and Risks

• NewsLIVE deployment and sign off milestone will need to be re-planned in accordance with Dev Tech and Applications Management timescales

Next Steps

• Build LIVE environment for NewsLIVE
• Schedule in a go live date
• Re-estimate the time needed for GenDEV to GenLIVE migration
• Begin GenDEV environment set up

RAG Commentary

• Project Status is AMBER for time as we still need to build the LIVE environment for the deployment.

INF122

16 - 17 Infrastructure Rationalisation

Category: Compliance

Milestones

RAG Status / RAG change during last month

GREEN

Report by David Watters for December 2016

Achievements in Last Period

• Analysis of listings of to-be redundant network elements
• Checks made of priority migrations/projects arranged
• More mopping up of 'orphaned' packages/software

Issues and Risks

• None reported

​Next Steps

• Update wiki pages
• Conduct forward look for next round of decommissions

RAG Commentary

• The project status is GREEN

INF123

16-17 Provisioning of Python environment

Compliance

Milestones

RAG Status

AMBER

Report by Chris Orrell for December 2016

Achievements in Last Period

• Project Brief submitted to and approved by 16 December WIS. This was after the Brief and project risks were reviewed at a Key Stakeholder Meeting 13 December.
• User stories within JIRA have been reviewed, updated and new ones created against objectives and deliverables approved within the Project Brief.
• The estimation of the user stories within JIRA have been reviewed and revised.
• It has been agreed with the Edgel Innovation project API26 to use 15 days of their budget to progress Edgel related Python user stories. The Python related tasks will be transferred to API126 within Asta Powerproject so no budget transfer is required.

Issues and Risks

• A Developer seconded from the API026 was scheduled to start the first iteration 16 January. A resource conflict has been raised by ISG003 in addition to a request also raised by project STU251 for 3 days of this person's time. This process needs to be completed so that the start date for the first Python iteration can be scheduled.
• Discussions are ongoing regarding the issue of key infrastructure tasks relating to containerisation not having been performed by ITI. A contingency approach has been defined but a confirmed project approach is still required.
• Resourcing for the full project duration has still to be confirmed though the position has improved.

​Next Steps

• User story prioritisation meeting scheduled 11 January.
• Python project planning meeting scheduled with the Product Owner 13 January.
• The first sprint planning meeting was scheduled for 18 January but this will have to be reschedule once the resource conflict has been resolved.
• Complete Planning phase and address resource issues so that resources may be booked.  

RAG Commentary

• Amber due to project approach regarding containerisation tasks yet to be fully addressed.

INF113 (AP45-067)

System Monitoring Pilot

INF111 (AP56-006)

New SQL Server Database Tier Replacement

INF118

JIRA upagrade 2016