Report for November 2019

Project Info

Programme Managers Commentary

FIN131 Pension Scheme Changes 

This project is to be initiated in November.  Clarity is required from Payroll on scope for the project.  If the project is sizeable there will be risks in relation to Finance / Payroll staff availability due to Core deployment commitments.  

FIN 130 Essential Updates to Finance Systems for Security

Project Info

Project Managers Commentary

FIN119 (AP67-024)

eInvoicing

Core Funded

Milestones:

RAG Status : RED

Report By Emma McNab for November 2019

Achievements this Period

• Work to progress closure 
• Review of remaining JIRA 

Issues

• Though Finance Staff Resource has been maintained throughout, this risk remains AMBER until the Project is closed as Finance staff potentially have increased commitments to the CORE Programme.

• The availability of the Project Manager and the  wider project team has resulted in an estimated 8 week slippage to closure. 

Next Steps

• Finalise Draft Closure Report
• Agree Project Sign Off / Closure

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FIN126

Core Funded

Essential Finance System Compliance Updates and Document Revitalisation

Milestones:

Proposed milestones are:

RAG Status: RED

Report By Ken Miller for November 2019

Achievements in Last Period:

Work Stream (A)

• A number conference calls held between Finance and Arkk to identify issues and work towards resolution.
• Dual run of VAT return via For:sight for last quarters VAT return completed and figures reconciled.  Run did require attention at several points.  

Work Stream (B)

• Confirmation received that project updates now completed and signed off in Live.

Issues:

• (A) New legal contact Esther Duncan has been contacted regarding completion of PoC and the probable procurement to follow.  
• (A) There remains a small manual element to the MTD process which may make it non MTD compliant.  In particular the figures for boxes 2 and 9 of the VAT return will need to be manually submitted with the assistance of the For:sight tool.  This risk has raised with the UoE Tax Office and they have agreed that they are the owner of this risk.
• (R)The current Project Manager is overallocated and current contract ends before the project is likely to end

Next Steps:

Work Stream (A)

• End-to-end Dual run of VAT return via For:sight for last quarters VAT return to be carried out.  
• Progress of PoC phase of project through to sign off.
• DPIA to be addressed once UAT has been signed off.
• Clarify issues F Eardley has raised regarding the Arkk SLA.

Work Stream (B)

• Carry out review of post go live issues and lesson's learned.

Work Stream (A & B)

• Project Closure

FIN127

Finance General Data Protection Regulation (GDPR)

Core Funded

Milestones

RAG Status : RED

Report By Emma McNab for November 2019

Achievements in Last Period:

• Analysis ongoing to confirm system owners and Finance responsibility with regards GDPR data compliance.

Issues

• The revised number of systems that fall within the scope of the project means that once confirmed the project timescales will have to be re-estimated.
• As a result of increased number of projects in scope it is proposed that projects identified to be replaced by the Core system will not be analysed with regards their GDPR requirements.
• The Business Analyst has resigned and there is no available resource at this time to replace.  Resource issues have been escalated to Deputy CIO. 
• The Project Manager is overallocated and unable to provide the required level of resource to the project.  
• The wider Project Teams availability is poor given wider priorities in Finance.

Next Steps

• Finalise projects that should be in scope of project.

• Revised project scope for sign off by the Project Sponsor.

• For systems not in scope but containing Finance data, contact system owners to confirm responsibility for GDPR compliance.

• Re-planning meeting  required to review confirmed scope and to confirm revised schedule and tasks to be carried out under this project.

FIN128

FPM Upgrade

Core Funded

Milestones

 RAG Status : GREEN

Report By Kevin Hone for November 2019

Achievements in Last Period:

• User Acceptance Testing is complete.
• Preparations have been made for project implementation.
• Agreement reached across the project team on a go-live date of the 10th December.

Issues:

• Go-CAB had approved of a go-live on the 12th December but due to non-availability of internal and 3rd party staff, the date has provisionally been revised.
• Lack of resource due to strike action means that a final confirmation date for implementation will not be until the first week of December.

Next Steps:

• Confirm deployment and then move to DSOR and project closure.

FIN132

HR and Payroll Annual Maintenance 19/20

Core Funded

Milestones

RAG Status : GREEN

Monthly Project Report

Report Date

November 2019

Achievements

• Complete HRDEV Clone
• Investigate and estimate  Rapid Clone Patch
• Complete HRTEST Clone
• Complete HRCONF Clone

• Start Clones completed 

• Signoff Start Clones milestone

Issues

• None

Next Steps

• Start Security Patches work
• Complete in HRDEV Security patches - IS Apps
• Complete in HRDEV Rapid Clone patch - IS Apps
• Complete HRDEV Phase 1 RUP12 patches - IS Apps
• Progress HRDEV Security patches testing - HR, Payroll
• Progress HRDEV Phase 1 RUP12 patches testing - HR, Payroll

Project RAG status of GREEN

FIN118 (AP56-016)

eFinancials upgrade

Closure Report

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

FIN125

Media Production for Annual Report and Accounts    

FIN133

Corporate Planner Upgrade