Report for August 2019

Project Info

Programme Managers Commentary

N/A

Project Info

Project Managers Commentary

FIN119 (AP67-024)

eInvoicing

Core Funded

Milestones:

Agreed at WIS - 30-Jul-2019, these need to be confirmed with Finance against the latest Project Proposal:

RAG Status : AMBER

Report By Richard Bailey for August 2019

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• A draft proposal to complete the project, though still to be formally agreed with Finance, has seen the Project milestones reset and the Project status will reduced back to Amber
• Look to achieve sign off  from Finance against the latest Project Proposal
• The eInvoicing application code has been successfully deployed to LIVE
• A LIVE pilot has been initiated with the first Supplier (XMA Ltd) - 28-Aug-2019 and invoices are being received and progressing through the eInvoicing dashboard as expected

Issues

• Risk #7:  Project Slippage Sees its Deadline Move Closer Towards the Regulatory Deadline - AMBER

  • The current proposal, once agreed,  will see the Project complete before the regulatory deadline, assuming no further 'show stopping' issues.

• Risk #10:  Availability of Finance Staff Resource - AMBER

  • Though Finance Staff Resource has been maintained throughout, this risk remains AMBER until the Project is closed as Finance staff potentially have increased commitments to the CORE Programme.

• Risk #14:  Additional Requirements / Issues After User Acceptance Testing, That If Not Put In Place Could Have Implications on Application Support - AMBER

  • Until the pilot is completed / signed off this risk remains Amber

Next Steps

• Look to achieve sign off  from Finance against the latest Project Proposal
• PICCL the change / agree revised budget sign off of the proposal once agreed 
• Continue the eInvoicing Pilot and look to add the Suppliers Fisher Scientific UK Ltd and Blackwell UK Ltd  during September 

FIN126

Core Funded

Essential Finance System Compliance Updates and Document Revitalisation

Milestones:

Proposed milestones are:

RAG Status: GREEN

Report By Ken Miller for July 2019

Achievements in Last Period

Work Stream (A)

• Configuration issues between For:sight and Finance required inputs resolved. 
• Initial testing shows that all required inputs can now be processed by Arkk For:sight and the VAT return generated.

Work Stream (B)

• UAT undertaken via TestRail.  A number of issues raised regarding the work undertaken by Advanced consultant.
• In response to outstanding issues Advanced consultant on site with Finance on 14th to walk through and resolve outstanding issues.
• Although it was thought all issues had been resolved UAT by the business find a nuber of issues.
• Summary of outstanding issues being raised with Advanced for resolution.

Issues

• (A) It has been reported that we may require a new legal contact.  This needs confirmed so that impact on the project can be minimised.
• (A) There remains a small manual element to the MTD process.  Confirmation required from HMRC that this level of manual intervention is acceptable.
• (B) If any of the updates require to be rolled out prior to matriculation this will have to be via the emergency process as the ISG change freeze is now in place.

Next Steps

Work Stream (A)

• Dual run of VAT return via For:sight for last quarters VAT return to be carried out.  
• Review meeting scheduled following comparison VAT return run to review the VAT process via For:sight and the range of discrepancy between old and new VAT responses.
• DPIA to be addressed once UAT has been signed off.

Work Stream (B)

• Completion review of post development issues.
• Liaise with Advanced regarding resolution of outstanding issues.

FIN127

Finance General Data Protection Regulation (GDPR)

Core Funded

Milestones

RAG Status : AMBER

Report By Ken Miller for July 2019

Achievements in Last Period

• Following project review Data Protection Officer provided steer on the type of projects that should be the responsibility of Finance with regards GDPR compliance.

• Analysis carried out to confirm system owners and Finance responsibility with regards GDPR data compliance.

• Review meeting held to identify revised scope of project.

Issues

• The revised number of systems that fall within the scope of the project means that once confirmed the project timescales will have to be re-estimated.

Next Steps

• Confirm projects that should be in scope of project.

• For systems not in scope but containing Finance data, contact system owners to confirm responsibility for GDPR compliance.

• Re-planning meeting  required to review confirmed scope and to confirm revised schedule and tasks to be carried out under this project.

FIN128

FPM Upgrade

Core Funded

Milestones

 RAG Status : GREEN

Report By Kevin Hone for August 2019

Achievements in Last Period:

• Change in delivery date was agreed with Finance and WIS. This has led to a move from the 13th August to 9th October.

Issues:

• Finance resource constraints and focus on higher prioritised project work means that UAT has yet to be concluded.

Next Steps:

• Preparations for implementation

FIN129

PCI DSS Audit

Core Funded

 RAG Status : AMBER

Report By Kevin Hone for August 2019

Achievements in Last Period:

• Project closure report was issued.
• Finance and WIS approved a change request to move the project completion date to the end of August.

Issues:

• A recommendations paper has been drafted by Finance and issued for comment but as yet, not approved. This is the only action preventing project closure.

Next Steps:

• To allow time for review, revision and sign-off of the recommendations paper a target date of the 13th September has been agreed with the project sponsor.

FIN118 (AP56-016)

eFinancials upgrade

Closure Report

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

FIN125

Media Production for Annual Report and Accounts