Project Info
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Project Managers Commentary
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FIN118 (AP56-016)
eFinancials upgrade
Funding: TBC
RAG Status : GREEN
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Report By Lee-Ann Simpson for October 2018
Achievements in Last Period
- Repeat PEN Testing completed with final report sent around the project team and CISO for review;
- DR Testing completed;
- All ‘showstopper’ JIRAs reviewed and actioned accordingly;
- eExpenses and FPM signed off by Finance;
- Change Freeze in place for eFinancials LIVE version.
Issues
- eExpenses will be in a shared instance rather than an isolated instance due to the timescales remaining before deployment.
- ‘Readiness/Approval to Go-Live’ to be signed off by the project team.
- Resource conflict received/required across October which impacted upon the overall budget.
Next Steps
- UAT to be signed off formally;
- Go/No Go Meeting;
- Deployment of the eFinancials upgrade
Revised milestones across the closure of FIN118:
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FIN119 (AP67-024)
eInvoicing
Core Funded
Milestones agreed at WIS 21-Sep-2018, as stated in this report these will need to be reviewed again in the very near future:
RAG Status : AMBER
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- Report By Richard Bailey for October 2018
Report for October 2018
- Report Date
- October 2018
For reference: SG = Scottish Government, SGS = Scottish Government Solution
Achievements this Period
- Work had started on the work packages / development, however software development resource has been lost, please see Issues blow
- Successfully connected to / engaged with the SG TEST environment
- Test data was identified
- Work started to develop the API / XML Handler
- Project priority was agreed at WIS to be increased to highest
Issues
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All of the following risks have been impacted (all AMBER) because Software Development Resource has been lost in the near future to two other highest priority Projects, to ensure their smooth delivery - FIN118 eFinancials Upgrade and Migration and MLE004 Lecture Room Recordings. FIN118 is due to go LIVE over the weekend of 09-12th November 2018. The Project Manager has worked closely with the Resourcing Manager to see that Resource bookings are kepts as close to the original bookings. Once FIN118 has gone live a meeting will be held with the Business Project Team to ensure timings are still managable and a PICCL will be raised to reset the milestones. At this stage and providing FIN118 is deployed with no further issues it is believed that milestones will move out by approximately 2 to 3 weeks, based on provisional resource bookings secured. This does still need ratification with the Finance Team that will be conducting testing:
Next Steps
- Review the Resourcing situation closely, paying close attention to FIN118 and its deployment
- Submit a PICCL to WIS to realign the Project milestones once Resource is re-secured / firmed up again
- Continue work packages / development of the API / XML Handler
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FIN123 (AP56-016)
Annual Finance Document Revitalisation 17/18
Core Funded
RAG Status : Amber
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Report By Lee-Ann Simpson for October 2018
Achievements
- 2 x overall file’s promoted to live.
- Consultant provided updated file to address issues identified in LIVE with repeat UAT completed (v4.1);
- UAT underway for v5 (copy of LIVE file)
Issues
- Unable to progress to v5 earlier that the end of October due to the updated file not being received until 26th October at which point repeat UAT on the current version was required to be completed
Next Steps
- Approval from WIS of change to scope/milestones due to delay received from contractor;
- User Acceptance Testing to be undertaken in v5 once completed;
- All remaining changes to implement into Live once acceptance has been completed and signed off.
- Once v4.1 has been completed and is working correctly, all changes need to be applied v5 Test environment before repeating the acceptance testing prior to deployment into Live.
- Closure report to be completed;
- Project to be closed.
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FIN125
Media Production for Annual Report and Accounts
Sponsor Funded
Milestones
RAG Status: GREEN
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Report By Tim Gray for October 2018
Achievements in Last Period
- Planning completed
- Scripts finalised
- Film locations secured
- Student assistant appointed
Issues
Next Steps
- Filming on 5th November
- B-roll (additional footage) to be filmed on 6th November
- Post-production
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FIN127
Finance General Data Protection Regulation (GDPR)
Core Funded
Milestones
RAG Status : AMBER
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Report by Ben Armstrong for October 2018
Achievements
- Held kick-off meeting to discuss project scoping, including Data Protection Officer
- Further meeting with Finance to confirm project planning actions
Issues
- No Finance action plan in place to address GDPR implementation; to address this the team will complete Data Protection Impact Assessments (DPIAs) to establish the requirements and from there, draw up an action plan. As this is different to the expected scope from the Annual Planning document, the project has been marked as Amber for now.
Next Steps
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Undertake DPIAs
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View demo of suppliers' GDPR patch for eFinancials
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Discussion with supplier about data purging functionality in eFinancials
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Agree scope for project to confirm and sign off end of planning stage
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