Report for September 2018

Project Info

Programme Managers Commentary

FIN126 - Essential Finance System Compliance Updates and Document Revitalisation

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN127 - Finance General Data Protection Regulation (GDPR)

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

Project Info

Project Managers Commentary

FIN118 (AP56-016)

eFinancials upgrade

Funding: TBC

RAG Status : GREEN

Report By Lee-Ann Simpson for September 2018

Achievements

• UAT at 90+% by end of September (including subsidiary systems and eExpenses)
• eExpenses upgrade completed.
• PEN Testing updates received from Supplier to be applied to DEV.

Issues 

• DR Testing still to be scheduled.
• Issues confirming eExpenses resources resulted in a resource conflict having to be raised.

Next Steps 

• Complete 2^nd round of PEN Testing once issues have all been resolved.
• Confirm and then action the DR Test plan.
• Continue with all outstanding tasks to allow for ‘Readiness/Approval to Go-Live’ Milestone to be achieved (Scheduled: 26^th October 2018).

FIN119 (AP67-024)

eInvoicing

Core Funded

Milestones agreed at WIS 21-Sep-2018:

RAG Status : GREEN

Report By Richard Bailey for September 2018

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements

• Resource aligned with the SG, the SG now have a TEST environment up and running that can be utilised by the UoE Development Team
• Senior Analyst Developer has completed the SDS, which was reviewed by the Project Team / Stakeholders at a meeting 18-Sep-2018 
• Project work packages have been planned and User Stories added into JIRA
• PICCL submitted to WIS and approved to reset milestones

Issues

• None

Next Steps

• Start work packages / development
• Connect to / engage with the SG TEST environment
• Identify and utilise Test data
• Develop the API / XML Handler
• Submit a PICCL to WIS to look to increase overall project priority

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

Core Funded

RAG Status : RED

Report By Lee-Ann Simpson for September 2018

Achievements

• 1 x file promoted to live.
• Consultant booked back in to complete the remaining requirements into Test;
• User Acceptance Testing undertaken in v4.1 completed;

Issues 

Unable to complete deliverables due to consultant availability to undertake all required work. This impacted the milestones and has resulted in a number of risks and issues to the project which effects stakeholders in Finance (Risk 7(Change to Project Scope) , 8 (Delay to Documentation being Updated), 9(Unable to complete all required changes within allocated time), and Issue 4 (Delay to Milestones)). The Project Team is looking to progress a reduction in scope (moving outstanding compliance requirements from this 2017/18 project into 2018/19 annual project). This will be undertaken to ensure alignment with dependant project, FIN118.

• Issues identified in LIVE after the file had been promoted to LIVE.  Issues referred back to contractor for review.
• Additional files not promoted to LIVE due to incomplete UAT.

Next Steps 

• Approval from WIS of change to scope;
• User Acceptance Testing to be undertaken in v5 once completed;
• All remaining changes to implement into Live once acceptance has been completed and signed off.
• Once v4.1 has been completed and is working correctly, all changes need to be applied v5 Test environment before repeating the acceptance testing prior to deployment into Live.
• Closure report to be completed;
• Project to be closed.

FIN125

Media Production for Annual Report and Accounts                                              

Sponsor Funded

Milestones

RAG Status: GREEN

Report By Tim Gray for September 2018

Achievements 

• Some work progressed on planning
• Dates for filming agreed

Issues

• None

Next Steps

• Complete planning
• Book filming locations
• Finalise scripts