Report for August 2018

Project Info

Programme Managers Commentary

FIN125 - Media Production for Annual Report and Accounts

Planning - tbc

Delivery - tbc

RAG Status :GREEN

This project is a sponsored project and is due to commence on 1st October 2018. Project Manager has been confirmed as Tim Gray.

FIN126 - Essential Finance System Compliance Updates and Document Revitalisation

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN127 - Finance General Data Protection Regulation (GDPR)

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

Project Info

Project Managers Commentary

FIN118 (AP56-016)

eFinancials upgrade

Funding: TBC

RAG Status : GREEN

Report By Lee-Ann Simpson for August

Achievements in Last Period

• Ongoing fixes from PEN Testing for some off the identified issues. 
• Review meeting for PEN Testing undertaken and actions agreed.
• eExpenses upgrade and issue resolution.
• UAT Testing progressed.

Issues 

• Resource conflict received for development staff which impacted the eExpenses upgrade.
• eExpenses DEV site unavailable and had to be rebuilt which has impacted upon the eExpenses upgrade.

Next Steps 

• Complete 2^nd round of PEN Testing once issues have all been resolved.
• Confirm and then action the DR Test plan.
• Continue with all outstanding tasks to allow for ‘Readiness/Approval to Go-Live’ Milestone to be achieved (Scheduled: 26^th October 2018).

FIN119 (AP67-024)

eInvoicing

Core Funded

RAG Status : GREEN

Report By Richard Bailey for August 2018

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• SDD and ACF documents finalised and provided to the SG
• Senior Analyst / Developer now engaged on the Project
• Workshop held with the Business, 10/08/2018, to discuss requirements and feed into the SDS (Design Document) being created by the Senior Analyst / Developer
• Project governance in place

Issues

• None

Next Steps

• Align Resource with the SG, the SG expect to have a TEST environment up and running for UoE in early September (w/c 10/09/2018)
• Senior Analyst Developer to complete the SDS and a proof of concept, allowing work packages to be planned
• Plan the project work packages / realign the expected deliverables, being mindful of both University and SG enforced change freezes, risk #11 2018 Change Freezes - SG Deployment Freeze and UoE Special CAB Period tracks this
• Once work package planning is complete submit a PICCL to WIS to provide an update on milestones, risks and any proposed remedial actions
• Start work packages / development

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

Core Funded

RAG Status : AMBER: Unable to complete deliverables due to A/L and consultant availability. The change in scope and timeline has resulted in a number of risks and issues to the project and effects stakeholders in Finance. The Project Team is looking to progress a reduction in scope (moving outstanding compliance requirements into this years annual project). This will undertaken to ensure alignment with dependant priority 1 project FIN118.

Report By Lee-Ann Simpson for August

Achievements

• Consultant completed the remaining requirements into Test;
• User Acceptance Testing undertaken in v4.1.

Issues 

• Supplier had been booked to complete requested amendments as part of the annual finance document review (FIN123 - See the BRD for all requested changes).  They were originally on site on the 20th June 2018 and two  subsequent additional bookings.  Not all of the requested work was completed during the time they were onsite with UoE and as a result only part of the changes were able to be promoted to the LIVE production which has resulted in milestones and scope of the project being impacted. It is proposed their is a reduction of scope to remove the following due to the timescales of the project:

  • Reminder def files to be de-scoped into the following annual project;
  • Purchase Orders to be de-scoped into the following annual project;
  • eFin v5 Integration/Testing and Deployment to be de-scoped from this project into the following annual project.

Next Steps 

• Approval from WIS of change to scope;
• Deploy/Deliver v4.1;
• Closure report to be completed;
• Project to be closed.