Report for June 2018

FIN121

eTime 17/18 (eSignature)

Planning - tbc

Delivery - tbc

 RAG Status : Amber

 Currently suspended - to be closed.

FIN124

eFin Upgrade

Planning - tbc

Delivery - tbc

 RAG Status : Green

Project FIN124 has been opened to replace FIN118 to:

• Ensure clarity on remaining work not specifically related to the database version issues
• Avoid having a project with two sets of milestones, two briefs etc
• Enable a full review of current project risk and issue logs to ensure we carry over only those risk and issues relevant to the remaining work  
• Provide greater clarity to stakeholders on the costs, risks and issues going forward
• Enable a closure report and gateway review on the original project for lessons learned etc

The closure report for FIN118 and development and sign off for FIN124 brief will be completed in June 2018.

FIN118 (AP56-016)

eFinancials upgrade

Core funded

RAG Status: Green

Report By Chris Orrell for June 

Achievements in Last Period

• The project is now rated green again.
• End of DEV has been signed off by the Project Team though there are a couple of actions still required.
• TEST integration testing is nearing completion.
• A go-live implementation plan has been prepared and this has been reviewed through a full team walk through. This proposes the system be taken down noon Friday and returned to operation the following Monday though this has yet to be formally agreed with the business.

Issues

• Handover to a new project manager.
• The decision to close FIN118 was reversed. Some actions are required to undo the preparatory work that had already taken place that was to transfer the actions necessary to complete FIN118 to FIN124.  
• Development Services resource availability is an issue. Some JIRAs require Java development skills and these will not be available until August.

Next Steps

• Hand project over to new project manager.
• Confirm if the two security issues have now been fixed.
• Schedule review meeting with security team to review progress against fixing security issues.
• Complete DR testing planning.
• Assess the impact of Java developer resources not being available until August.

RAG Commentary

The cost RAG has been labelled green on the assumption that the additional 300 days deemed necessary as a result of the issue caused by Advanced have been approved.

FIN119 (AP67-024)

eInvoicing

RAG Status : AMBER

Report By 

 

Richard Bailey

  Report Date June 2018

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• The request from Finance to confirm the continuation of the project budget in 2018/19 has been escalated by the Programme Manager.
• It was confirmed that the risks are at an acceptable level for stakeholder to enable the service.
• Tasks / subsequent work packages have started to be identified by the Senior Analyst Developer / placeholder resource bookings are in place.
• A meeting was held with the Project Stakeholders and the SG 13/06/2018 in order to agree a way forwards.

Issues

• None

Next Steps

• Submit a PICCL to WIS as soon as is possible to provide an update on risks and proposed remedial actions (this is dependant on Senior Analyst / Developer being available again (post 19/07/2018).
• Get the SR document agreed and signed off.
• Engage with the SG.

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

Target Date	Previous Date	Title	Stage	Complete
01-Jun-2018	No date available	Planning (Major)	Plan	Yes	view
08-Jun-2018	No date available	Business Analysis Completed	Analyse	Yes	view
15-Jun-2018	No date available	Advanced System Design Completed	Design	No	view
22-Jun-2018	No date available	Advanced Build Complete	Build	No	view
29-Jun-2018	No date available	IS Integration Complete	Integrate	No	view
06-Jul-2018	No date available	Acceptance Testing Complete	Accept	No	view
13-Jul-2018	No date available	Deliver to Operation (Major)	Deliver	No	view
27-Jul-2018	No date available	Project Closure (Major)	Close	No	view

Core funded

RAG Status : AMBER

Issue: Due to challenges faced by the Advanced consultant when he was onsite making the changes requested in the BRD, not all changes were completed. As a result, the consultant has been booked to come back and complete the changes on 13th July. This has caused some of the milestones to be slipped; however, the delivery and closure should still be on track.

Achievements

• End of Planning stage approved via WIS on 1^st June with a budget of 49 days;

• ‘As Is’ testing completed on v4.1 of eFin for most ledgers (some ledger owners confirmed no testing would be required);
• Some changes were made by the consultant as per the BRD with ‘To Be’ acceptance testing completed on those changes.

Issues 

• Unable to complete ‘As Is’ testing on v5 of eFin due to challenges with the Test site;
• Not all required changes (as per the BRD) were completed due to challenges faced during the definition file amendments which meant the project had to be delayed by 3 weeks to allow for the Advanced consultant to be re-booked to complete the remaining changes.

Next Steps 

• Consultant booked back in to complete the remaining requirements into Test;
• User Acceptance Testing to be undertaken in v4.1 once completed;
• All changes to implemented into Live once acceptance has been completed and signed off.
• Once v4.1 has been completed and is working correctly, all changes need to be applied v5 Test environment before repeating the acceptance testing prior to deployment into Live.
• Closure report to be completed;
• Project to be closed.

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Discretionary

Project Manager - Richard Bailey

Project closed 15th September 2017

Completion Report

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Project Manager - Richard Bailey

Project closed 4th August 2017

Completion Report

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Project Manager - Emma McNab

Project Closed 6th October 2017

Completion Report

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

Category: Discretionary

Project Manager - Emma McNab

Project Closed 12th January 2018 

Completion Report

FIN122

Decommissioning ABS Expense System 

Project Manager - Emma McNab

Project Withdrawn 2nd February 2018