Report for May 2018

FIN121

eTime 17/18 (eSignature)

Planning - tbc

Delivery - tbc

 RAG Status : Amber

 Currently suspended - to be closed.

FIN124

eFin Upgrade

Planning - tbc

Delivery - tbc

 RAG Status : Green

Project FIN124 has been opened to replace FIN118 to:

• Ensure clarity on remaining work not specifically related to the database version issues
• Avoid having a project with two sets of milestones, two briefs etc
• Enable a full review of current project risk and issue logs to ensure we carry over only those risk and issues relevant to the remaining work  
• Provide greater clarity to stakeholders on the costs, risks and issues going forward
• Enable a closure report and gateway review on the original project for lessons learned etc

The closure report for FIN118 and development and sign off for FIN124 brief will be completed in June 2018.

FIN118 (AP56-016)

eFinancials upgrade

Core funded

Expected milestones across the closure of FIN118 and opening of FIN124:

RAG Status: Amber

Report by Chris Orrell

Report Date - May 2018

Achievements in Last Period

• It has been agreed with the Project Sponsor, IS Senior Management and supplier that the project should target a go-live of November 2018.
  • Against this decision a revised project plan has been prepared and reviewed by the project team.
  • Three point estimate has been prepared and signed off by the project team.
  • Against the new estimate to complete the project, resource requests for the full project have been requested.
• Security Pen Testing for Supplier Self Service has been completed and a full report issued. The report has been shared with key stakeholders / supplier.
• TEST and Pre-LIVE have been upgraded to eFinv5 Oracle 12.1.
• Repeat DEVv5 interface testing has started and is currently at 43% passed with 1 failed test from 25 tests completed so far.

Issues

• Impact to Budget and Timeline due to TEST & Pre-LIVE being rebuilt to Oracle 12.1, interface testing being repeated for DEV & TEST and Finance repeating all of UAT.
• Revised budget has yet to be agreed but agreement is expected immanently.
• Outstanding actions to be resolved with Supplier (see issues / meeting log). Next meeting planned for June 5th.
• Outstanding JIRAs.

Next Steps

• A decision to close FIN118 and open a new project to take the upgrade forward (FIN124) was agreed at WIS.  An update is to be provided to Senior Stakeholders outlining the benefits of this including provision of greater clarity on the costs, risks and issues going forward.
• Closure report for FIN118
• Development and sign off for FIN124 brief

RAG Commentary

Amber: Issue: Reduced from red to amber as timeline and methodology agreed. Agreement and approval of revised budget and actions with supplier remain outstanding.

FIN119 (AP67-024)

eInvoicing

RAG Status : AMBER

Report by Richard Bailey

Report Date

May 2018

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• New Project Proposal drawn up to be confirmed / agreed with the Project Sponsor / Stakeholders, formulated after negotiation with the SG

Issues

• Risk: Engagement with / Resource Alignment with the Scottish Government Team - RED

• RISK: Availability of Finance Staff Resource - RED

Next Steps

• Ongoing review and update of  risks and proposed remedial actions.
• SR document agreed and sign off / Formal engagement with the SG.
• Plan the subsequent WPs
• Complete the Applications and Data Architecture (ADA) Document and achieve sign off.

RAG Commentary

Change: The change to the project timescales and moving a proportion of the development to the 2018-19 Financial Year creates a risk around securing budget to complete the tasks required in that year as budgets for 2018-19 are not yet agreed / set.

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

Target Date	Previous Date	Title	Stage	Complete
01-Jun-2018	No date available	Planning (Major)	Plan	Yes	view
08-Jun-2018	No date available	Business Analysis Completed	Analyse	No	view
15-Jun-2018	No date available	Advanced System Design Completed	Design	No	view
22-Jun-2018	No date available	Advanced Build Complete	Build	No	view
29-Jun-2018	No date available	IS Integration Complete	Integrate	No	view
06-Jul-2018	No date available	Acceptance Testing Complete	Accept	No	view
13-Jul-2018	No date available	Deliver to Operation (Major)	Deliver	No	view
27-Jul-2018	No date available	Project Closure (Major)	Close	No	view

Core funded

RAG Status : GREEN

Report by Lee-Ann Simpson

Report Date

May  2018

Achievements

• Completed planning for the project which was signed off by WIS on Friday 1st June.
• Project brief signed off by all stakeholders to allow this to be passed via WIS for end of planning.
• System Design commenced and BRD created.
• Initial 'As Is' training commenced.

Issues 

• 'As Is' and 'To Be' testing impacted by end of month reporting.

Next Steps 

• Changes scheduled to be undertaken on the 12th June by Supplier with a follow up session scheduled for 20th June.

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Discretionary

Project Manager - Richard Bailey

Project closed 15th September 2017

Completion Report

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Project Manager - Richard Bailey

Project closed 4th August 2017

Completion Report

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Project Manager - Emma McNab

Project Closed 6th October 2017

Completion Report

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

Category: Discretionary

Project Manager - Emma McNab

Project Closed 12th January 2018 

Completion Report

FIN122

Decommissioning ABS Expense System 

Project Manager - Emma McNab

Project Withdrawn 2nd February 2018