Report for January 2018

FIN121

eTime 17/18 (eSignature)

Planning - tbc

Delivery - tbc

 RAG Status : Amber

 Update requested on project withdrawal from Finance.

FIN123

Annual Finance Document Revitalisation 17/18

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN118 (AP56-016)

eFinancials upgrade

Core funded

RAG Status: Amber

Report by Chris Orrell

Achievements in Last Period

• Work required by ITI for pre-live build completed. Pre-live build is on schedule for Advanced upgrade 19 February.
• Integration testing in TEST made very good progress building on the lessons learned from DEV. However, defects have been identified and we are now attempting to fix those. A working system has been implemented whereby as soon as an integration test has been completed Finance are advised which application can now be tested.
• Good progress has been made with UAT for those tests that are not blocked by integrations testing. Finance are contacting those team directly who have outstanding tests.
• A list of prioritised defects is being maintained.
• Security Pen Testing document prepared for quotation completed. Sending this out was delayed a week as discussions requesting more involvement from the Security Team were progressed.  

Issues

• Excessive and complicated issues are impacting project progress:-
  • Defects encountered in integrations (two issues remain from DEV)
  • eIT, the TEST users for this system were overwritten by a refresh from LIVE application. However, this system was required by Finance for training but this fact was not communicated to the project team. This has caused a significant impact to planned resources to correct and is compounded by a problem with eAuthorisation.
  • A window to create a test space for Serengeti (which is required for multiple training courses) had to be identified and created. This has to be repeated.
  • Testing of FPM (a FIS led upgrade) is highlighting a number of defects that are requiring resource to review and action.
  • Interface testing has been impacted by a need to re-point EBIS interfaces for EST098 project.
• eExpenses upgrade to ColdFusion 11
• UAT requires continued focus from all teams with Finance. UAT will not complete by 2nd February target.
• Further investigations into Java Webstart continue by Apps Man.
• Timely resourcing for Cold Fusion upgrade of expenses has proved to be problematic.
• Sequencing test in DEV has been delayed due to availability to complete testing.

Next Steps

• Complete defect resolution to allow interface testing to be completed.
• Complete UAT.
• Resolve outstanding defects. 
• Conclude investigation of system performance issues.
• Controlling change to LIVE remains a risk.
• Complete pre-live upgrade w/c 19 February.

ISSUE: AMBER because defect resolution and addressing unexpected issues is compounding the problem to secure resources for these tasks. Securing resources for defect resolution is proving difficult. No SMT action required.

FIN119 (AP67-024)

eInvoicing for Medium Suppliers

RAG Status : GREEN

Report by Richard Bailey

Report Date

January 2018

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• A second presentation by the SG Team to the Project Stakeholders was held Wednesday 10th January. 
• Draft Design Document completed and ready to be included in a Project Proposal for February.

Issues

• N/A

Next Steps

• Draft and circulate a Project Proposal Document to the Project Stakeholders to determine:
  • If the SG Solution meets UoE requirements.
  • If the SGS is the only eInvoicing solution required at the University.
• Re-address the milestones once the decision is made.
• Plan subsequent work packages (based on the decisions made / the Project Proposal Document).

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Discretionary

Project Manager - Richard Bailey

Project closed 15th September 2017

Completion Report

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Project Manager - Richard Bailey

Project closed 4th August 2017

Completion Report

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Project Manager - Emma McNab

Project Closed 6th October 2017

Completion Report

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

Category: Discretionary

Project Manager - Emma McNab

Project Closed 12th January 2018 

Completion Report

FIN122

Decommissioning ABS Expense System 

Project Manager - Emma McNab

Project Withdrawn 2nd February 2018