Report for October 2017

AP67-022

eTime 17/18 (eSignature)

Planning - tbc

Delivery - tbc

 RAG Status : Amber

AP78-012

Decommissioning ABS Expense System 

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN118 (AP56-016)

eFinancials upgrade

Core funded

RAG Status: Amber

Report by Chris Orrell for October 2017

Achievements in Last Period

• Issues with Bank Wizard and Document Imaging in TEST have been fixed.
• Issues in TEST relating to sequencing have been fixed.
• Interface testing is continuing and additional resource has been secure to help with fixing JIRAs. Currently 46% passed, 15% blocked (5 from 6 which can't be tested in DEV), 5 require retest, 6 failed, 4 untested.

Issues

• UAT was stopped due to issues with sequencing however a fix was supplied which works.
• Issues with in-house applications set up for DEV , many relating to the migration to Oracle 12c database. This is delaying completing DEV and then setting up these applications in TEST.
• Impact on overall timing from later TEST installation date, issues stopping UAT.
• System performance is slower than v4.1 and this remains an issue yet to be investigated.
• Project budget forecasts an increase from 575 to 686 days. PICCL to be raised.
• Cold fusion application expenses may not be supported by Oracle 12c. Mitigation may be moved to Coldfusion 11, decision regarding approach required.

Next Steps

• Confirm additional resource to support DEV work. Complete interface testing of in-house applications.
• Set up in-house applications on TEST, complete interface testing and pass to Finance for UAT.
• Prepare budget report and PICCL.
• Prepare revised project plan.
• Complete change control procedure.
• Schedule security pen testing.
• Defining and communicating change Control Board terms of reference.

RAG Commentary

ISSUE: Using later TEST upgrade installation dates of 25th September (back from 4th), issues encountered in TEST and delay to in-house application set up in DEV will impact project timing. Budget report and PICCL required. No SMT action required.

FIN119 (AP67-024)

eInvoicing for Medium Suppliers

Target Date	Title
10-Nov-2017	End of Planning
17-Nov-2017	Phase 1 – Engage with the Scottish Government Team
15-Dec-2017	Phase 1 - Analysis completed – in house / CIBR solutions
15-Dec-2017	Phase 1 - Analysis completed – Scottish Government solution
22-Dec-2017	Phase 1 – Decision made on solution(s) to implement
22-Dec-2017	Phase 1 – Suppliers identified / agreed
19-Jan-2018	Phase 2 – Create work packages / discrete backlog items
09-Feb-2018	Phase 2 – Deploy any technology required to implement the Scottish Solution
28-Feb-2018	Phase 2 – Time and budget allowing add the Suppliers to the solution(s)
16-Mar-2018	Phase 2 – Deployment sign off
30-Mar-2018	Project closure

RAG Status : GREEN

Report by Richard Bailey for October 2017

Achievements this Period

• High level scope and milestones agreed and a Project Brief was passed by WIS 27/10/2017
• Project Team agreed
• Initial contact made with Scottish Government (SG) Team
• BA investigating  the current in house solutions / gaps in knowledge in order to land a Supplier on the current UoE eInvoicing solutions

Next Steps

• Understand exactly what is required from a technical / skill set point of view to understand if we are able to implement the SG Solution, an initial meeting is scheduled Friday 10/11/2017 with the SG Team
• Hold a follow up meeting, assuming the SG Solution is achievable, with the SG and Project Teams, notably including the Business representatives, to ensure the SG Solution meets Finance / Procurement's requirements
• Produce an estimate of effort / duration to add a Supplier to the CIBER / inhouse eInvoicing solutions
• The Serengeti system will need careful analysis / consideration to make sure it has the scalability / capacity to store the electronic invoices
• Plan subsequent work packages

Issues

None

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

 RAG Status : GREEN

Report by Emma McNab for October 2017

Achievements this Period

• Brief approved
• Jira FIN120-02 - Run various SQL scripts in eFin Test - complete
• Jira FIN120-03 - Run various SQL scripts in eFin Live - initiated
• Jira FIN120-04  - eExpenses Primary Affiliation Sub-Ledger Allocation Change - initiated

Next Steps

• Complete Jira FIN120-03 and Jira FIN120-04 
• Go Live
• Completion report

Issues

RISK: remains in relation to alignment with FIN118 however there is currently no open issues.

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Discretionary

Project Manager - Richard Bailey

Project closed 15th September 2017

Completion Report

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Project Manager - Richard Bailey

Project closed 4th August 2017

Completion Report

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Project Manager - Emma McNab

Project Closed 6th October 2017

Completion Report