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Project Managers Commentary |
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FIN108 (AP56-042)
Essential enhancements (FIS)
Category: Discretionary
Milestones
24 /06/17 - Supplier On site
28/07/17 - Project Close
RAG Status : Amber: Issue
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- Report Date
- June 2017
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Report by Emma McNab for June 2017
Achievements this Period
Project is awaiting approval from WIS to un suspend.
All project requirements were previously successfully delivered, except for the migration of Bank Wizard for FPM. This migration had been suspended since November 2016, as the Supplier of FPM had been unable to provide a working patch for the 2 remaining issues in FPM v2.3.
The Programme Manager and Business Lead agreed to suspend the project, until the Supplier has delivered a working patch for the 2 remaining FPM v2.3 issues (JIRA FIN108-66). The supplier has now confirmed that the dates of 22nd and 23rd June are available to have both a developer and consultant on site. It is now proposed FPM v2.3.0.4 is installed on Dev and Test to replace v2.3.0.2. JIRA FIN108-69 and FIN108-68.
Development Technology and Application Services have both agreed to these dates and resource has been scheduled.
The above dates will move the patch through dev and test however we are awaiting confirmation when it will be moved to LIVE. A further PICCL will be produced when confirmation is received and all milestones can be defined.
Next Steps
- Obtain business sign-off for confirmed dates for move to LIVE
- Project Closure
Issues
Amber - Still waiting confirmation when supplier will be available to support patch move to LIVE. This may impede closure this year.
Milestones to be re-planned
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Target date
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Previous date
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Current date |
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Milestone
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Complete
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tbc, on receipt of acceptable FPM solution from supplier
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17-Aug-2016
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24-June-2017 |
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Batch 4 delivery
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Yes
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tbc, on receipt of acceptable FPM solution from supplier
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23-Aug-2016
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TBC |
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Batch 4 deployment sign-off review
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No
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tbc, on receipt of acceptable FPM solution from supplier
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02-Sep-2016
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TBC |
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Batch 4 closure
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No
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FIN111 (AP56-036)
eExpenses enhancements
Category: Discretionary
Milestones
RAG Status : Amber:Issue
Milestones
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- Report Date
- June 2017
Report by Emma McNab for June 2017
Achievements this Period
- Iteration 7 and maintenance were closed
- Closure procedures have been initiated
Issues
- Amber - Due to the size and complexity of work required to resolve concerns relating to financial code selection within eExpenses the risks aligned to this remain as critical going into closure. This issue is aligned to previously proposed (issue 11) remedial work. Unfortunately, due to budgetary and resource restraints the final iteration of the project could not take forward the remedial work. No other feasible technical solution could be identified that addressed the concerns whilst remaining within budget. The Project Sponsor and Programme Manager accepted this issue and associated risks.
Next Steps
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FIN116 (AP67-022)
eTime - guaranteed hours
Category: Compliance
Milestones
RAG Status : AMBER
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Report by Richard Bailey for June 2017
Achievements in last period
- Development completed
- Deployment plan completed
- Deployment checklist initiated
- UAT underway
- eSignature estimate agreed in principal, but with Business / Programme Manager for official agreement / decision to move forwards
Issues / Risks
Next Steps
- Complete SDS document
- Complete UAT
- Developer on annual leave
- Complete integration and acceptance tasks
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FIN117 (AP56-054)
Finance BI Improvement
Category: Discretionary
Milestones
| Target Date |
Title |
Complete |
| 15-Dec-2016 |
Planning Sign-off |
Yes |
| 02-AUG-2017 |
Delivery |
No |
| 31-AUG-2017 |
Closure |
No |
RAG Status: Green
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Report by Richard Bailey for June 2017
Achievements this period
- Finance analysis of BI reports continuing with the target population of reports being analysed
- 'Security Workshop' held on 07/06/2017, Business were educated on creating Persona's to which to map Users requirements and therefore security model to
- It was confirmed with Service Management (Andrew McFarlane) that the hiding of universes could be done under service, rather than project if required
Risks
- Key project resource may be unavailable at critical times due to higher priority work
- The remaining BI development activity may take longer to complete than initially estimated if not conducted by specialist
Next steps
- Business to continue BI report analysis, then begin universe rationalisation analysis (i.e. which universes have no/few reports, and can any remaining reports be either removed or pointed to a newer universe)
- Look to complete the 'Security Review'
- Review JIRA stories
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FIN118 (AP56-016)
eFinancials upgrade
Core funded
RAG Status: Green
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Report by Chris Orrell for June 2017
Achievements in Last Period
- At 5 July as-is eFinancials test progress as follows: TEST 98% complete, DEV 85% complete.
- IS Integration Testing is 80+% (by number of applications). Some applications are undocumented and identifying and accessing these is proving to be time consuming.
- TAD (End of Analysis / Design Stage milestone) signed off as per plan on 14 June.
- Dev Tech have created the container databases for eFinancials and RCU (RCU was an additional requirement identified through the pre-installation discussions with Advanced). Dataguard and backups have been established. An import of LIVE data has also been taken for the new version of FINDEV and Applications Management are currently running through some checks on this database. New servers for the Supplier Self Service (SSS) have been ordered but not yet delivered. These were identified as a new requirement with SSS needing their own separate server through discussions relating to security improvements.
- Weekly progress meetings are continuing with Advanced and this has ensured the following have been completed:-
- Staged purchase orders agreed and it was also agreed that no purchase orders should straddle a financial year. Orders raised for DEV.
- Installation dates and contingency dates for both TEST and LIVE have been agreed, together with decision points for when the actual go-live date should be selected.
- Greater detail is being added to the draft DEV set up plan.
Issues
- All as-is testing requires completion.
- IS Systems unknowingly wasted some time attempting to support test preparation for some finance applications which proved to be unnecessary. This compounded the impact on IS integration testing due to annual leave.
- Java Webstart configuration documentation is still not forthcoming. There appears to be a suggestion that different versions may be required depending upon which browser is used but this requires clarification.
- Advanced to confirm whether or not bespoke changes are now part of standard functionality.
- It was planned to switch off current DEV and TEST as soon as the new environments were created. However, there is an emerging risk that TEST may need to be maintained for the start of term and possible impacts to UAT planning are being evaluated.
- Progress has been made finalising FIN118 security requirements and this needs to be completed.
Next Steps
- Complete as-is application and interface testing in DEV and TEST.
- Ensure lessons learned are captured.
- Review test failures to be confirm whether or not these could be an issue for the project.
- Complete DEV set up ready for 31 July installation by Advanced.
- Define change Control Board terms of reference, discuss these with Head of Development and communicate these to project and programme managers.
- Prepare detailed plan for August and obtain commitment for resources necessary to set up DEV, test it and be prepared to upgrade TEST 4th September.
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FIN119 (AP67-024)
eInvoicing for medium suppliers
RAG Status : Amber: issue
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Report by Emma McNab for June 2017
Achievements this Period
- Initiation discussion with Finance.
Issues
- Amber - Due to clarity on scope and availability of contractors the milestones for this year and next are still to be confirmed.
Next Steps
- Complete initiation and planning and confirm milestones
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FIN 120 (AP67-025)
Fraud protection for Accounts Payable
RAG Status : Amber:issue
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Report by Emma McNab for June 2017
Achievements this Period
- Initiation discussion with Finance.
Issues
- Amber - Due to clarity on scope and availability of contractors the start of this project has been delayed. It is now expected to start in June.
Next Steps
- Complete initiation and planning
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