Report for April 2017

AP67-024

eInvoicing for medium suppliers

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

AP67-025

Fraud protection for Accounts Payable

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Milestones

tbc - dependent on the Supplier's delivery of a successful fix.  Milestones to be re-planned

RAG Status : SUSPENDED

Report by Nikki Stuart for April 2017

Project has been suspended awaiting an FPM patch being applied and signed off in DEV. 

Testing is currently underway in Finance for the latest patch which was released and applied to DEV. Initial testing was positive and if the patch is signed off in DEV then the project will be reopened.

Next Steps

• obtain business sign-off to progress latest patch to Test
• Re-plan the project's remaining milestones

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

RAG Status : AMBER

Milestones (aligned to Revised Milestones PICCL report 7th and 21st April)

Report by Emma McNab for April 2017

Achievements this Period

• Revised milestones and budget being approved.
• Iteration 5 was closed on 20th April.
• User stories for iteration 6 were agreed and initiated (20 story points).
• The project backlog has been fully reviewed and aligned to iteration 6 and 7. 

Issues

• There are 5 user stories (25 story points) in backlog aligned and dependant to the e-Authorisation project (FIN115).  These can not be initiated until FIN115 has completed. This dependency may impact the time available in iteration 7 to complete this work (which is due to begin on 11th May). Due to resourcing constraints delaying iteration 7 start is not possible. 

Next Steps

• On-going communications with FIN115 on dependencies
• Complete iteration 6
• Initiate final iteration

AMBER - ISSUE: There is dependencies with Financial System User De-Provisioning (FIN115).  Any over run of the project impacts the planned milestones aligned to the final iteration of the eExpenses project.  Reprioritisation of work is being undertaken to manage this.

FIN115 (AP67-026)

Financial systems user de-provisioning

Category: Compliance

Milestones - WP1

RAG Status : AMBER

Report by Richard Bailey for April 2017

Achievements this period

WP2

• PICCL #10 approved at WIS to achieve project closure, with Milestones reset and an additional 40 days budget added
• After a meeting with the eExpenses Team, the only outstanding bug: error saving updated eExpenses access was agreed to be moved outside of the project to be completed and not impact project closure
• All other minor bug fixes completed and in testing
• The eAuthorisations service (code 300) on IDM Live and have populated all existing accounts
• CR & Service Alert created for deployment of code, expected 15/01/2017

Risks/Issues

WP2

• Development Resource conflict
• Unexpected / high number of bugs encountered

Next Steps

WP2

• Complete UAT
• Deploy code to live - currently expected 15/05/2017 due to gaining agreement on bug: error saving updated eExpenses access (as described above) and requiring 2 weeks notice of system unavailability to Finance User base 

AMBER: ISSUE - 40 days budget was approved by WIS and milestones revised to allow the project to be completed. Closure now on track.

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Compliance

Milestones

 RAG Status : AMBER

Report by Richard Bailey for April 2017

Achievements in last period

• Development started / underway and progressing to plan
• Warning Message for GH VISA Users ready for testing
• Requirements agreed and estimate produced for eSignature 

Issues / Risks

• Risk:  Key Finance project team members may not be available

Next Steps

• Sign off eSignature estimate 
• Continue / complete build tasks

Milestones

Approved by Project Team and Sponsor and ratified at WIS 30/03/2017

AMBER - RISK - Key Finance project team members may not be available, this is still a risk as we are in the annual leave window, especially as we approach testing, however this far any impact has been managed.

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Milestones

RAG Status: Green

Report by Richard Bailey for April 2017

Achievements this period

• Finance analysis of BI reports is underway with the target population of reports being analysed

Risks

• Key project resource may be unavailable at critical times due to higher priority work
• The remaining BI development activity may take longer to complete than initially estimated if not conducted by specialist

Next steps

• Continue BI report analysis, then begin universe rationalisation analysis (i.e. which universes have no/few reports, and can any remaining reports be either removed or pointed to a newer universe)
• Hold 'security workshop' once report analysis complete

FIN118 (AP56-016)

eFinancials upgrade

Core funded

RAG Status: Red

Report by Chris Orrell for April 2017

Achievements in Last Period

• Dates from supplier for upgrading DEV and TEST have been confirmed and these are 31st July and 4th September respectively. Contingency dates have also been reserved. All project milestones have been revised and new milestones approved by WIS. Resource requests have been revised moving most project budget into the year 17/18.
• As-is testing of the SAS applications (approximately 17 from a total of 50) within DEV and TEST has started.
• As-is IS integration testing of the applications within DEV and TEST has also started.

Issues

• Although some information has been received from FIS, their as-is testing has yet to start. Target completion end of May.
• An agreed number of contracted days has yet to be agreed with contractor.
• Some technical information has been received from contractor but it is proving difficult to get the supplier to move more quickly than their standard process allows.
• Security testing requirements have been discussed but are not clearly defined for this upgrade and a meeting has been scheduled 8 May to progress this.

Next Steps

• Complete SAS & FIS as-is DEV and TEST application testing.
• Complete interface definition and then testing in as-is DEV and TEST.
• Communicate to other projects planned changes for DEV and TEST and establish change control board.
• Prepare detailed plan for August and obtain commitment for resources necessary to set up DEV, test it and be prepared to upgrade TEST 4th September.

RED - CHANGE - Item 3: All remaining major milestones have been changed to reflect the availability now confirmed by the vendor. Revised milestones were reviewed and approved at Key Stakeholder Meeting 18 April and was approved by WIS on 21 April.

AP67-023

eCash

Core funded

FIN112 (AP56-921)

Finance strategic review

Category : discretionary / funded

Project Manager - Dawn Holmes

Project closed 2nd August 2016

Link to completion report

AP45-020

Estates & Buildings - Finance interface requirements

Category: Discretionary

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Project Manager - Nikki Hackett Reed

Project closed 2nd September 2016

Link to Completion report