Report for December 2016

AP67-024

eInvoicing for medium suppliers

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

AP67-025

Fraud protection for Accounts Payable

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Milestones

tbc - dependent on the Supplier's delivery of a successful fix.  Milestones to be re-planned

RAG Status : SUSPENDED

Report by Nikki Stuart 

Project has been suspended awaiting an FPM patch being applied and signed off in DEV. 

Testing is currently underway in Finance for the latest patch which was released and applied to DEV. Initial testing was positive and if the patch is signed off in DEV then the project will be reopened.

Next Steps

• obtain business sign-off to progress latest patch to Test
• Re-plan the project's remaining milestones

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

 RAG Status : BLUE (suspended)

Report by Nikki Stuart

This project is now suspended until the April

FIN115 (AP67-026)

FInancial systems user de-provisioning

Category: Compliance

Milestones - WP1

RAG Status : GREEN

Report by Nikki Hackett-Reed for December 2016

Achievements this period

WP1

Build/Integrate

• Build complete
• Draft Implementation Plan
• Request EdUni certificates/EASE
• Integration testing

Acceptance

• Deployment checklist
• Swap certificates
• Commence UAT

WP2

System Design

• Draft SDS
• Draft TAD

WP3

De-scoped from the delivery of this project due to development/implementation complexities identified during the TO BE analysis

Risks/Issues

WP1/WP2

NONE

WP3

https://www.projects.ed.ac.uk/unpublished/project/fin115/risks/3

Next Steps

WP1

Deployment

• Complete UAT
• Deploy

WP2

System Design

• Complete/sign off SDS
• Complete/sign off TAD

Build

• Build commence

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Compliance

Milestones

Indicative revised milestones - to be approved by Project Team and Sponsor

 RAG Status : AMBER

Report by Nikki Stuart for December 2017

Achievements in last period

• Business Analysis stage complete
• Revised resource requests submitted

Issues

• The project Designer's start date has been delayed due to the demands of other projects.  
• New Project Manager to be assigned due to an extended period on unplanned absence

Next Steps

• Agree revised milestones
• Start design

RAG Status

AMBER to reflects need to replan the project with a new PM and to accommodate impact from develop conflict.

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Milestones

RAG Status: Green

Reported by Duncan Stewart for December 2016

Achievements this period

• End of Planning milestone approved by WIS
• Service Management provided final report to allow Finance analysis to commence
• Confirmed development schedule for JIRA items, and ASTA bookings agreed with Resource Manager
• Finalised project plan

Risks

• Key project resource may be unavailable at critical times due to higher priority work
• The remaining BI development activity may take longer to complete than initially estimated if not conducted by specialist

Next steps

• Begin BI report analysis
• Hold 'security workshop' once report analysis complete
• Development analysis/solutions for JIRAs

FIN118 (AP56-016)

eFinancials upgrade

Core funded

Milestones

Target Date	Title
No date available	End of Analysis / Design
No date available	Readiness / Approval to Go-Live
20-Jan-2017	Project Brief
20-Nov-2017	Go-Live
31-Jan-2018	Deployment Sign-off
28-Feb-2018	Project Closure

RAG Status: Green

Report by Chris Orrell for December 2016

Achievements in Last Period

• Three virtual machines (applications server, database server etc.) for Dev, Test and Live have been ordered.
• High level project approach proposed and estimated ready for inclusion within Project Brief. In summary the project approach will involve; testing the as-is  v4.1 position in current Test environment, performing basic testing in a new Dev environment before UAT in a new Test environment and then deployment.
• A document proposing in scope Advanced (the supplier) activities (including all JBOS applications and CIBRs) split between those performed by Advanced and UoE or joint has been prepared and submitted to Advanced for comment. Some questions have still to be answered and discussed with Advanced which will further shape this document.
• A document identifying 45 interfaces with eFinancials has been drafted. This will form part of the scope for as-is v4.1 and v5 testing.
• Engagement with all project and programme managers to identify which projects may have interdependencies with FIN118 has started. To identify, quantify and manage these interdependencies will be an ongoing piece of work.
• Finance have started their engagement with their internal teams to begin to prepare a test plan.  

Issues

• We do not have a finalised and agreed scope with Advanced, hence contracted number of days with them and so we have yet to confirm when their resources can be available for initial work in Dev.
• This project will require creating new Dev and new Test environments. Interfaces, of which there are approximately 45, can only point to one test environment at any one time so at some point this project will have to switch off current Dev and Test replacing them with these new eFin v5 Dev and Test environments. This will have an impact on other projects and this will have to be managed carefully.

Next Steps

• Confirm project milestones and review draft Project Brief with key stakeholders scheduled for 16 January.
• Target completion date for Project Brief is 20 January 2017. Complete activities in order to achieve this milestone.
• Request and assign resources in Asta Powerproject.
• Prepare detailed project plan.
• Agree with Advanced the total number of days and associated tasks that will be contracted with them to support the upgrade.

AP67-023

eCash

Core funded

FIN112 (AP56-921)

Finance strategic review

Category : discretionary / funded

Project Manager - Dawn Holmes

Project closed 2nd August 2016

Link to completion report

AP45-020

Estates & Buildings - Finance interface requirements

Category: Discretionary

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Project Manager - Nikki Hackett Reed

Project closed 2nd September 2016

Link to Completion report