Report for November 2016

AP67-024

eInvoicing for medium suppliers

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

AP67-025

Fraud protection for Accounts Payable

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Milestones

tbc - dependent on the Supplier's delivery of a successful fix.  Milestones to be re-planned

RAG Status : SUSPENDED

Report by Nikki Stuart for November 2016

Project has been suspended awaiting an FPM patch being applied and signed off in DEV. 

Testing is currently underway in Finance for the latest patch which was released and applied to DEV. Initial testing was positive and if the patch is signed off in DEV then the project will be reopened.

Next Steps

• obtain business sign-off to progress latest patch to Test
• Re-plan the project's remaining milestones

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

 RAG Status : BLUE (suspended)

Report by Dawn Holmes for July 2016

This project is now suspended until the end of September 2016

FIN115 (AP67-026)

FInancial systems user de-provisioning

Category: Compliance

Milestones - WP1

 RAG Status : GREEN

Report by Nikki Hackett-Reed for November 2016

Achievements this period

WP1

Build; eAuthorisations is building to DEV and the code replacement and centralisation of Config is working.

WP2/3

'AS IS' Business Analysis completed

Scoping workshop

BRD drafted and signed off

System solution workshop

3Point Estimate

Issues

WP1

The application consumes so much memory on startup it is overloading the instance and bringing down all the Finance applications with it; it tries to dynamically create a hierarchy of Objects (Units >> CostCentres (914) + Job Codes (1223)) and store those Objects in the Applications memory.

WP2/3

WIS submission: change of major milestones now including WP2/3 (awaiting approval)

Next Steps

WP1

Build complete

Draft Implementation Plan

Request EdUni certificates/EASE

Integration testing

UAT

Deploy

WP2/3

Draft SDS

Draft TAD

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Compliance

Milestones

 RAG Status : AMBER

Report by Nikki Stuart for November 2016

Achievements in last period

• Planning stage signed off
• BRD drafted 
• BRD approved by business stakeholders

Issues

• The project Designer's start date has been delayed due to the demands of other projects.  
• New Project Manager to be assigned due to an extended period on unplanned absence

Next Steps

• Sign off Business Analysis stage
• Replan Development stages
• Start design

RAG Status

AMBER to reflects need to replan the project with a new PM and to accommodate impact from develop conflict.

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Milestones

RAG Status: Amber

Reported by Duncan Stewart for November 2016

Achievements this period

• Scope items and priority agreed with stakeholders
• Project Brief reviewed and signed off
• Request for Change submitted
• Project plan drafted, and analysis tasks and durations agreed with Finance
• Service Management provided BI report to support analysis of universes

Risks

• Key project resource may be unavailable at critical times due to higher priority work
• Specialist BI developer is no longer available, which increases the demand on the remaining development resource, which may in turn delay the outstanding development tasks if there are conflicting priorities for the development team
• The remaining BI development activity may take longer to complete than initially estimated if not conducted by specialist

Next steps

• Service Management to provide final report to allow Finance analysis to commence ('BI reports unused for 12 months')
• Confirm development schedule for JIRA items not started and for other agreed scope items
• Finalise plan (incorporating confirmed dev activity from above item)
• Agree and publish project milestones
• Submit End of Planning milestone to WIS
• Begin BI report analysis

Estimates being provided for development items, which will in turn inform the finalised project plan, will allow the end of planning milestone to be achieved and return the project to Green.

FIN118 (AP56-016)

eFinancials upgrade

Core funded

Milestones

RAG Status: Green

Report by Chris Orrell for November 2016

Achievements in Last Period

• New project manager appointed 28 November.
• Initial meeting to discuss eFinancials upgrade held with Advanced.
• eFinancials approved for initiation at 2 December WIS.  

Issues

• The number of contracted days proposed by Advanced for their services to support the upgrade is excessive. Actions are ongoing to feedback comments to Advanced so that the required number of contracted days and services they will provide during the upgrade can be agreed.
• At present we do not have a clear statement of; scope, list of Advanced sub-systems that will form part of the upgrade, full list of systems connecting to eFinancials and the Interfaces that will also require testing etc.. This is to be expected at this stage as the project brief is being prepared and actions are ongoing to address this.
• There is a known issue that at present that the browser used by eFinancials requires Java. Java will not be supported after May 2017 and so an alternative browser will be required. 

Next Steps

• Target completion date for Project Brief is 20 January 2017. Complete high level scope, estimation and planning in order to achieve this milestone.
• Agree with Advanced the total number of days, associated tasks that will be contracted with them to support the upgrade.

AP67-023

eCash

Core funded

FIN112 (AP56-921)

Finance strategic review

Category : discretionary / funded

Project Manager - Dawn Holmes

Project closed 2nd August 2016

Link to completion report

AP45-020

Estates & Buildings - Finance interface requirements

Category: Discretionary

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Project Manager - Nikki Hackett Reed

Project closed 2nd September 2016

Link to Completion report