Report for October

AP56-016

eFinancials upgrade

Core funded

Planning - Oct 2016

Delivery - Jul 2017

 RAG Status : GREEN

AP67-023

eCash

Core funded

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

AP67-024

eInvoicing for medium suppliers

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

AP67-025

Fraud protection for Accounts Payable

Planning - tbc

Delivery - tbc

 RAG Status : GREEN

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Milestones

tbc - dependent on the Supplier's delivery of a successful fix.  Milestones to be re-planned

RAG Status : SUSPENDED

Report by Jill Nicoll for October 2016

Achievements in last period

• Bank Validation migration for eFinancials (Jira FIN108-2), and the supplier fix to suppress exception messages (Jira FIN108-60) have been successfully deployed to  Live.

Issues

• The supplier of FPM are still unable to provide a solution for the two remaining issues, or to confirm a revised delivery date. 
  • As a result, the project remains unable to confirm its remaining milestones. 
  • Revised milestones will be confirmed after the expected solution has been received from the supplier, and successfully tested in the Development environment. 
  • Meanwhile, the project's Time status remain RED.
• As a result of the ongoing delays, the project's planned budget has been exceeded, but remains within the permissible tolerance.

Next Steps

• Suppliers to resolve Bank Validation and Scheduled Task issues in FPM
• Apply supplier's fix to Dev; obtain business sign-off to progress to Test
• Project to be formally suspeneded awaiting delivery of a succseful patch in DEV. 

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

 RAG Status : BLUE (suspended)

Report by Dawn Holmes for July 2016

This project is now suspended until the end of September 2016

FIN115 (AP67-026)

FInancial systems user de-provisioning

Category: Compliance

Milestones - WP1

 RAG Status : AMBER

Report by Nikki Hackett-Reed for October 2016

Achievements this period

Cold Fusion 11 build complete

• some issues creating the list of web services that are on the  Windows CF9 server onto the CF11 server

Code migration & Bamboo deployed

• eAuthorisations is building to DEV and the code replacement and centralisation of Config is working.

Integration test documentation created and undertaken 

• errors noticed on current auto feed out to eAuthorisations system, Dev deployment postponed until cause identified

KPMG Review released

WP2/3 Decision Point undertaken - progress with proposed approach as per Project Brief

WP2/3 'AS IS' Business Analysis progressing

Issues

NONE

Next Steps

The application appears to be consuming so much memory on startup it is overloading the instance and bringing down all the Finance applications with it. From what we can see it tries to dynamically create a hierarchy of Objects + Job Codes and store those Objects in the Applications memory e.g storing over 2000 dynamically created Objects in the Applications memory. The error debug output is over 78,000 lines as a result. 

• further investigation required to establish reason behind failure
• meeting orgainsed to review solution options
• based on chosen approach; revist 3point estimate and re plan

WP2/3 'AS IS' Business Analysis completed

Production Deployment Checklist completed

Undertake WP2/WP3 scoping workshop

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Compliance

Milestones

 RAG Status : GREEN

Report by Jill Nicoll for October 2016

Achievements in last period

• Planning Stage:
  • Initial estimates and milestone dates confirmed
  • Project Brief signed off
  • Phased approach agreed for project delivery

Issues

• The project Designer's start date has been delayed due to the demands of other projects.  The Planning Stage's project plan reflects this later start.  

Next Steps

• Business Analysis Stage:
  • Complete Business Requirements Document (BRD)
  • Issue BRD for project team review
  • Sign off Business Analysis stage

FIN117 (AP56-054)

Finance BI Improvement

Category: Complianec

Milestones

RAG Status: Amber

Reported by Duncan Stewart for October 2016

Achievements this period

Review of progress to date on JIRAs transferred from FIN109 & FIN112

• 3 complete
• 3 ready for test by business
• 4 not started

Review of other proposed scope items and priority/order.  Preliminary analysis undertaken on the following proposed items to determine if these can be delivered as part of the project:

• User access to codes restricted to eAuthorisations coding access - Software Dev believe this will be a fairly complex piece of work, and would likely require a small/medium project of it's own - confirmed as out of scope for FIN117.
• Creation of a BI Dashboard for Finance
• Universe conversion from UNV to UNX

Project brief drafted

• to be reviewed with stakeholders and signed off

Risks

• The two proposed scope items still to be fully assessed could prove to be too large/complex to deliver as part of this project
• Specialist BI developer is no longer available, which increases the demand on the remaining development resource, which may in turn delay the outstanding development tasks if there are conflicting priorities for the development team
• The remaining BI development activity may take longer to complete than initially estimated if not conducted by specialist

Next steps

• Complete initial analysis and assessment of proposed scope items, and finalise the scope of the project
• Sign off project brief
• Confirm development schedule for JIRA items not started and other scope items
• Agree and publish project milestones
• Complete business testing of JIRA development

Achieving the above steps should return the project to Green (currently reporting Amber due to unconfirmed scope items).

FIN112 (AP56-921)

Finance strategic review

Category : discretionary / funded

Project Manager - Dawn Holmes

Project closed 2nd August 2016

Link to completion report

AP45-020

Estates & Buildings - Finance interface requirements

Category: Discretionary

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Project Manager - Nikki Hackett Reed

Project closed 2nd September 2016

Link to Completion report