Report for September 2016

Report Date: September 2016

Report compiled by Nikki Stuart (Programme Manager) for Liz Welch & Lee Hamill (Programme Owners)

Section 1: Programme Commentary, RAG and Resources Update

Programme Manager's Commentary

Project AP56-054 FInance BI Improvement hasn't yet formally started, but advantage has been taken of specialist BI resource availability in the Software Development team to make a head start on some of the required improvements identified during FIN112 FInance Strategic Review. This work is being temporarily coded against the programme code until the project formally opens, resulting in s short-term defecit on the FINP01 code.

FIN116 eTime Guaranteed Hours is showing a large defecit as currently the project has brought forward 150 days from 16/17. Agreement on how best to progress this work is still to be formally agreed.

Resource Position

Forward Look

Section 2: Projects Not Started

Project Info	Programme Managers Commentary
AP56-016 eFinancials upgrade Core funded Planning - Oct 2016 Delivery - Jul 2017 RAG Status : GREEN
AP56-054 Finance BI improvement Core funded Planning - tbc Delivery - tbc RAG Status : GREEN
AP67-023 eCash Core funded Planning - tbc Delivery - tbc RAG Status : GREEN
AP67-024 eInvoicing for medium suppliers Planning - tbc Delivery - tbc RAG Status : GREEN
AP67-025 Fraud protection for Accounts Payable Planning - tbc Delivery - tbc RAG Status : GREEN

Section 3: Projects in Progress

Project Info

Project Managers Commentary

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Milestones

tbc - dependent on the Supplier's delivery of a successful fix. Milestones to be re-planned

RAG Status : RED

Report by Jill Nicoll for September 2016

Achievements in last period

A date has been agreed for the Live deployment of the Bank Validation migration for eFinancials (Jira FIN108-2), and the supplier fix to suppress exception messages (Jira FIN108-60)

Issues

The supplier of FPM has not yet been able to provide a solution for the two remaining issues, and no revised delivery date has been offered.
- As a result, the project remains unable to confirm its remaining milestones.
- Revised milestones will be confirmed after the expected solution has been received from the supplier. Meanwhile, the project's Time status remain RED.
As a result of the ongoing delays, the project's planned budget has been exceeded, but remains within the permissible tolerance.

Next Steps

Deploy eFinancials Bank Validation migration to Live (06-Oct)
Suppliers to resolve Bank Validation and Scheduled Task issues in FPM
Apply supplier's fix to Dev; obtain business sign-off to progress to Test
Re-plan the project's remaining milestones

FIN111 (AP56-036)

eExpenses enhancements

Category: Discretionary

Milestones

RAG Status : BLUE (suspended)

Report by Dawn Holmes for July 2016

This project is now suspended until the end of September 2016

FIN115 (AP67-026)

FInancial systems user de-provisioning

Category: Compliance

Milestones - WP1

Target date	Title	Complete
07/09/16	WP1 Planning	YES
14/11/16	WP1 Delivery	NO
30/11/16	WP1 Closure	NO

RAG Status : GREEN

Report by Nikki Hackett-Reed for September 2016

Achievements this period - WP1

WP1 3Point Estimate

Planning completed

Business Requirements Document signed off

Technical Architecture Document completed

CF11 build commenced

Business Analyst assigned

Issues - WP1

NONE

Next Steps - WP1

WP2 'AS IS' Business Analysis to commence

CF11 build completed

Code migration & Bamboo deployed

Production Depolyment Checklist completed

Peer Testing completed

AS IS Analysis completed

KPMG Review

WP2 decission point

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Compliance

Milestones

tbc - pending confirmation of estimates

RAG Status : AMBER

Report by Jill Nicoll for September 2016

Achievements in last period

Programme Manager and Project Sponsor resolved the differing viewpoints:
- confirmed that the project will be split into 2 separate projects, one each for 2016-17 and 2017-18
- confirmed that the 2016-17 project will deliver only the urgent compliance requirements
- confirmed that the 2016-17 project budget will be determined by the estimates to deliver the urgent compliance requirements
Completed the review of the Project Proposal with key Finance stakeholders, and confirmed the scope of the 2016-17 project

Issues

Planning milestone target date of 30-Sept-2016 not achieved
- The project will be planned, and milestone dates confirmed, when the Planning stage estimates become available
- RAG statuses are Amber, pending confirmation of budget and milestone dates, and completion of the Planning Stage

Next Steps

Planning Stage:
- Confirm initial estimates and milestone dates
- Complete Project Brief
- Sign off Project Brief
- Secure project resources
Business Analysis Stage:
- Complete Business Requirements Document (BRD)
- Issue BRD for project team review

Section 4: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

FIN112 (AP56-921)

Finance strategic review

Category : discretionary / funded

Project Manager - Dawn Holmes

Project closed 2nd August 2016

Link to completion report

AP45-020

Estates & Buildings - Finance interface requirements

Category:

Project withdrawn

FIN114 (AP56-039)

Financial documents revitalisation (Version One)

Category: Discretionary

Project Manager - Nikki Hackett Reed

Project closed 2nd September 2016

Link to Completion report

This article was published on Oct 18, 2016

Section 1: Programme Commentary, RAG and Resources Update

Programme Manager's Commentary

Resource Position

Forward Look

Section 2: Projects Not Started

Section 3: Projects in Progress

Achievements this period - WP1

Issues - WP1

Next Steps - WP1

Section 4: Closed or Withdrawn Projects

Programme Info

Documentation