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Report for October 2014

Report Date
October 2014

Report compiled by Dawn Nicholls (Programme Manager) for Liz Welch (Programme Owner)

Section 1: Programme Commentary, RAG and Resources Update

Section 2: Projects Not Started

Section 3: Projects In Progress

Section 4: Closed or Withdrawn Projects

 

Section 1: Programme Commentary, RAG and Resources Update   

Commentary

FIN086 - The WPM files have still not been received and the Developer has now been seconded to the RMAS project until March 2015.   We recommend that in order to maximise the remaining budget this project is suspended until the developer becomes available.

FIN098 - Development is nearing completion but rollout & migration plans have not yet been agreed

FIN081 - This project was suspended last month until the return to work of a key Finance stakeholder

FIN097 - Missed its deployment sign-off milestone due to issue with the live deployment and new milestones have not yet been agreed

FIN100 - successfully deployed and ready to close

FIN101 - This project has been divided into two phases - phase 2 will deliver a phased rollout of the Launchpad elements and phase 3 will look at the related eAuthorisations elements. N.B. additional funding will be required for phase 3, this will need to be addressed by looking at the programme budget as a whole.

AP45-020 - Moved back to February as the pre-cursor project in E&B is only just starting

  

 

 

Section 2: Projects Not Started

 

Project InfoProgramme Managers Commentary

AP34-016

Student Fees - Interest charging on invoices

Core funded

Planning - January 2015

Delivery - June 2015

RAG Status : GREEN

Plan

 

Dependencies

AP45-018

Supporting scan & destroy policy using Serengeti

Core funded

Planning - January 2015

Delivery - June 2015

RAG Status : GREEN

Plan

 

Dependencies

AP45-019

Financial reporting changes for FRS102

Core funded

Planning - Feb 2015

Delivery - July 2015

RAG Status : GREEN

Plan

 

Dependencies

AP45-020

Estates & Buildings - Finance interface requirements

Core funded

Planning - February 2015

Delivery - September 2015

RAG Status : GREEN

Plan

 

Dependencies

 

Section 3: Projects in Progress

 

Project InfoProject Managers Commentary

FIN081 (12-024)

Document Management for Finance Applications

Category: Discretionary

Milestones (TBC)

Target dateTitle
28-Nov-2014Review project status
TBCBusiness Analysis
TBCDeploy to Development
TBCDocument Scanning Activity Completed
TBCDeploy to Test
TBCDeploy to Live
TBCClosure

RAG Status : SUSPENDED

Report by Karen Stirling for October 2014

Achievements in last period

  • No activity

Issues

  • Agreement given by Programme Manager and Programme Owner to suspend the project
  • A further review of project will be completed at Finance Programme Monthly Review meeting in November - milestone included for 28th November

Next Steps

N/A

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

Target dateTitle
14-Nov-2014Build Complete
19-Nov-2014Integration Test Signed Off
03-Dec-2014Acceptance Sign Off
09-Dec-2014Deliver
13-Jan-2015DSOR
27-Jan-2015Project Close

 RAG Status:  AMBER

Report by Sally Hayward for October 2014

 

Achievements in this Reporting Period

  • The project has been re-planned and new milestones authorised. This has been necessary due to the WPM file still not being available. 

Issues

  • Still awaiting WPM file from the supplier. A teleconference has been requested but currently a suitable date has not been identified.
  • The developer has been reassigned to other work so is no longer available.

 

 Next Steps

  • Business Lead (Gordon Forbes) to set up a teleconference with the supplier.
  • Once a reliable date is received for the receipt of the file, new development resource will need to be secured to complete the build.

AMBER status: Although the project has currently not missed any milestones, the project manager has marked the project as AMBER as without a definitive date for receipt of the WPM file, the project team does not have confidence in the current delivery dates. The project has also lost its development resource and this cannot be secured until a date for the file is agreed. 

FIN094

SAAS/SLC Reconciliation

Category: Compliance

Milestones

Target dateTitle
28-Nov-2014Integration sign-off
28-Nov-2014Acceptance sign-off
26-Jan-2015Go-live
09-Feb-2015Deployment sign-off
23-Feb-2015Closure

 RAG Status: GREEN

Report by Dawn Nicholls for October 2014

Achievements this period

  • Test scenarios agreed
  • Test preparations completed (e.g. user set-up, data preparation)

Issues

  • Difficulties getting SSP team access to Test EASE

Next steps

  • Integration testing (in IS Apps)
  • User acceptance testing

  

Full details on project activities can be seen in the Project Journal

FIN097

Archiving for eFinancials

Category:  Funded

Milestones

Target dateTitle
13-Oct-2014Deployment Sign off Review
20-Oct-2014Close

 

  RAG Status :  RED

Report by Morna Findlay for October 2014

Achievements this period

 

  • FIS carred out testing in LIVE. 
  • Two issues reported and resolved.

Issues

  • No deployment sign-off or closure milestones.

 

Next Steps

  • FIS to complete  testing of  purging and archiving of one subledger in LIVE

  • Deployment sigoff

  • Close

 

The project  is RED as new milestones have yet to be agreed with the project sponsor.

FIN098

eExpenses Replacement

Category:  Discretionary

Milestones

Target dateTitle
21-Nov-2014End of Development
19-Dec-2014End of Maintenance
16-Jan-2015Closure

 RAG Status: AMBER

Report by Dawn Nicholls for October 2014

Achievements this period

  • Two further development iterations have been completed.  Details of the new functionality delivered can be seen on the iteration 1.9 and iteration 1.10 pages
  • Technical solution found to allow electronic receipts to be stored & viewed in a real-time manner without incuring additional costs
  • eAuthorisations changes completed and passed to Finance for testing
  • Re-prioritisation meeting held with Project Sponsor and Product Owner to reduce the 'must have' User Stories to fit within the remaining budget

Issues

  • Transition and roll-out plans have not been started.  This poses a threat to the project's ability to meet its success criteria, hence the project has been reported as AMBER

 

Next steps

  • 2 further develop iterations to complete the 'must have' functionality
  • Assist Finance to draw up transition and roll-out plans

 

Further details on project activities can be seen in the Project Journal

FIN099

Essential Enhancements for Finance Applications 2014/15

Category: Disctretionary

Milestones

Target dateTitle
12-Dec-2014Work Package 2 Delivered
16-Jan-2015Work Package 3 Specified
27-Feb-2015Work Package 3 Delivered
13-Mar-2015Work Package 4 Specified
24-Apr-2015Work Package 4 Delivered
08-May-2015Work Package 5 Specified
17-Jul-2015Work Package 5 Delivered
31-Jul-2015Project Closure
 RAG Status: GREEN

Report by Stephanie Ruthven for October 2014

Achievements in Last Period

  • 6 eAuth enhancements built and moved to TEST
  • Progress on the International Bank Validation upgrade
  • Supplier Self Service patch
  • Work Package 2 Identified

Issues

  • Finance unable to test the eAuth fixes

Next Steps

  • 6 weeks for WP 2 to be delivered.

FIN100

ABS Systems Security Patching for Java 7

Category: Funded

Milestones

 

Target dateTitle
07-Nov-2014Completion

 RAG Status: GREEN

Report by Ben Armstrong for October 2014
 

Achievements in Last Period

  • Project stakeholders signed off Acceptance
  • Patches deployed to eFinancials Live environment
  • Deployment stage signed off

Issues

  • An issue arose in the live deployment which affected the Bank Wizard application and some FIS reports; this resulted initially in an extended downtime period to investigate the issues, and was subsequently resolved by IS Applications

Next Steps

  • Project to be submitted for closure following production and review of project completion report 

FIN101

SSO/Launchpad Phase 2

Category: Discretionary

Milestones

30-Oct-2014End of Planning
06-Nov-2014Build Review - Phase 1
21-Nov-2014Acceptance Review - Phase 1
25-Nov-2014Delivery - Phase 1
10-Dec-2014Deployment sign-off - Phase 1
16-Jan-2015Build Review - Phase 2
06-Feb-2015Acceptance Review - Phase 2
13-Feb-2015Delivery
27-Feb-2015Deployment Review
06-Mar-2015Close

 

RAG Status : The project status is GREEN
 

Report by Morna Findlay for October 2014 

 

Achievements this period

  • End of planning achieved.
  • Two-phase delivery agreed.

Issues 

  •  

Next Steps

  • Proceed with Phase 1 build and acceptance.

 

Section 4: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

 

 

 

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Programme Info

Programme
Finance (FIN)
Programme Manager
Emma Mcnab
Programme Owner
Craig Henderson
Status
Open
Management Office
ISG PMO

Session 24/25

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