Report for September 2014

AP34-016

Student Fees - Interest charging on invoices

Core funded

Planning - January 2015

Delivery - June 2015

Plan

Dependencies

AP45-018

Supporting scan & destroy policy using Serengeti

Core funded

Planning - January 2015

Delivery - June 2015

RAG Status : GREEN

Plan

Dependencies

AP45-019

Financial reporting changes for FRS102

Core funded

Planning - Feb 2015

Delivery - July 2015

RAG Status : GREEN

Plan

Dependencies

AP45-020

Estates & Buildings - Finance interface requirements

Core funded

Planning - November 2014

Delivery - May 2015

RAG Status : GREEN

Plan

Dependencies

FIN081 (12-024)

Document Management for Finance Applications

Category: Discretionary

Milestones

RAG Status : AMBER

Report by Karen Stirling forSeptember 2014

Achievements in last period

• Meeting held with DDSR and FINANCE at end of August to review demonstrators for the Finance Directorate document folders on Serengeti, this being based on the previously scanned documentation by DDSR and attributes provided by FInance
• It was confirmed by Finance that they would prefer the folder structure to be created in same format for both backlog and future scanned documentation - action to be completed by Finance to identify folder type and breakdown each folder into tabs
• Finance attendees advised that they will require additional resource from FTP to assist with this exercise, however they committed to complete this exercise in 2 weeks but expected additional resource would be required due to other committments on this basis it was agreed for them to confirm progress by end of the 2 week period - 15th September
• DDSR to be provided with sample files once tab exercise completed
• Further attribute details provided by Finance for a further 3 folders which have now been added to sample files

Issues

• PM on special leave until 15th September
• Due to other workload committments / annual leave in Finance project team no progress has been made on completing the folder exercise this has been raised to the Business PM to establish when work can commence / complete. Update provided from Business PM, one of resource is now on long term leave.
• Project milestones cannot be reviewed and agreed until confirmation of Finance activity has been advised, this is to be discussed with Programme Manager and Project Sponsor should project be 'suspended' for a short period to allow resource to return and undertake tab exercise before recommencing project

Next Steps

• Commence / complete folder type exercise
• Review and agree new milestones
• Replan activity for document scanning with DDSR

The project status is currently AMBER/ RED due to no progress having been completed by Finance to identify folder types and no current / agreed milestones

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

 RAG Status:  AMBER

Report by Sally Hayward for September 2014

Achievements in this Reporting Period

• The original business contact, Joyce Smart has retired and the contact from within the business is now Gordon Forbes.
• New timescales have been produced to reflect the ongoing issues with getting the WPM file. 

Issues

• The project cannot continue any further until IS have the WPM file. 

Next Steps

• Project Manager to continue to work with the business to try to get the WPM file so that the development can continue.
• Complete development of the build once this is recieved.

Project is currently AMBER as we remain unable to continue the work without the WPM file.

FIN094

SAAS/SLC Reconciliation

Category: Compliance

Milestones

 RAG Status: GREEN

Report by Dawn Nicholls for September 2014  

Achievements this period

• None (due to resource conflicts from higher priority work and annual leave in both Finance and Project Services) 

Issues

• Resource conflicts from higher priority work and annual leave in both Finance and Project Services have hindered progress.  Overall project delivery dates are not affected so the project is still being reported on green despite this delay
• Integration testing has not taken place due to lack of test data. It has been agreed to replace this step with additional testing alongside UAT once further test data is available

Next steps

• Organise UAT by FIS, Income Section, SFS and Financial Accounts 

Full details on project activities can be seen in the Project Journal

FIN097

Archiving for eFinancials

Category:  Funded

FIN098

eExpenses Replacement

Category:  Discretionary

Milestones

 RAG Status:  RED

Report by Dawn Nicholls for September 2014

Achievements this period

• Two more development iterations have been completed.  Details of functionality delivered can be seen on the project website at iteration 1.7 and iteration 1.8
• eAuthorisation changes deployed to Test environment

Issues

• Although the project has made good progress through the mandatory User Stories, requirements have been much more complex than originally anticipated and additional requirements are continuously being added to the backlog.  The result is that there are far more requirements that the project can cover within the allocated budget.  This has been highlighted to the Product Owner who is reviewing and re-prioritising the backlog.
• The remaining 3 development iterations will be required to develop basic Serengti functionality (which has been been prioritised as mandatory by the Project Sponsor) so further core eExpenses functionality development will not be possible within the current budget.

Next steps

• Agree additional funding (or reduction of scope)
• UAT of eAuthorisations changes
• 3 further development/testing iterations
• User Group meeting to demonstrate development to-date for feedback 

Further details on project activities can be seen in the Project Journal

FIN099

Essential Enhancements for Finance Applications 2014/15

Category: Disctretionary

Milestones

Report by Stephanie Ruthven for September 2014

Achievements in Last Period

• Batch 1 of must-have enhancements started, along with others
• Continuation of carried over tasks from FIN093

Issues

• To take advantage of the available resource in the Development teams, more tasks are currently on the go than originally scheduled.

Next Steps

• Complete Batch 1 and FIN093 carry-over tasks

FIN100

ABS Systems Security Patching for Java 7

Category: Funded

Milestones

 RAG Status: GREEN

FIN101

SSO/Launchpad Phase 2

Category: Discretionary

Milestones

RAG Status : RED