Report for April 2014

 AP34

Student Fees - Interest Charging on Invoices

Compliance

Planning - September 2014

Delivery - tbc

 RAG Status - GREEN

 Plan

Dependencies

Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status, but agreed that the project will not start until next year now as FIS resources are allocated to other projects.

FIN056 (AP Number)

eProcurement Scotland - eInvoicing

Category: Funded

Milestones

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RAG Status : SUSPENDED

Report by Rhian Davies for Mar 2014.

Project suspended until 13/14 - meeting held with Finance and Procurement to discuss future of project.  Will know by early May if this project is still required. 

FIN081 (12-024)

Document Management for Finance Applications

Category: Discretionary

Milestones (proposed to be agreed)

RAG Status : GREEN

Report by Karen Stirling for April 2014

Achievements in last period

• Received future potential scanning documents with other areas identified within Finance e.g. Cash Office, VAT & Tax, Income, Insurance, Mgmt Accounts (E & B) and Pensions. Follow up with Payroll and Accounts Payable. Research documents are already scanned.
• Finance team have a folder example available to review with DDSR for scanning
• Directorate documentation review completed with list of documents to be scanned, disposed or archived
• Draft business processes produced and reviewed with Finance project team and Project Sponsor for backlog and ongoing business activity
• Draft document structure reviewed at folder level

Issues

• Require sample files to be passed to DDSR for a test scan file to be produced
• Due to the following factors it has been agreed by Project Manager, Programme Manager and Project Sponsor for 35 days to be transferred to 14/15 Financial Year: Constraints within IS Apps 13/14 budget for other programmes/ portfolios / CMW010 Upgrade Serengeti Project milestones have moved out by a couple of weeks / FIN081 reviewing the backlog of documents and also reduced risk around decanting Charles Stewart House moved out to Aug/ Sept
• Revised milestones to be agreed with project team and Project Sponsor

Next Steps

• Agree attributes, folder, file structure
• Sample test file from scanning company
• Agree dates for scanning activities

FIN085  (AP01-008)

eTime Phase 3

Category:  Compliance

Milestones

RAG Status:  GREEN

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

26-Apr-13  Planning

RAG Status:  AMBER

Report by Louise Heathcote for April 2014

Achievements in this Reporting Period

• Project now estimated

Issues

• Brief has been delayed pending a discussion regarding combining two projects, this is not going ahead so brief to be signed off.

Next Steps

• Issue Brief for sign off
• Complete Business Requirements Document
• Complete systems analysis

FIN087 (23-058)

Credit Note/Sales Invoice Interface Changes

Category:  Discretionary

Milestones

RAG Status:  GREEN

Report by Dawn Nicholls for April 2014

Achievements this period

• After several iterations of testing and re-work, integration testing was finally signed off and the interface is now ready for testing by FIS.

Issues

• Issues encountered during integration testing required more re-work than estimated. Estimate has been increased 117 days to 126 days and the milestone dates have been delayed.

Next steps

• Acceptance testing by FIS

Full details on project activities can be seen in the Project Journal

FIN088 (AP12-017)

ERA Decommissioning

Category:  Compliance

Milestones

 RAG Status:  GREEN

FIN089 (34-004)

eAuthorisations Migration

Category:  Compliance & Funded

Milestones

RAG Status:  GREEN

Achievements in last period:

Phase 4:

Batch 1:

• Build, peer test, and release for UAT

Batch 2:

• Build, peer test, and release for UAT

Issues:

Progress on the Build tasks for Phase 4 has been delayed:

• by unplanned effort required to address a number of Live issues
• by a higher than estimated effort required for UAT support

However, it is still planned that the project will deliver Phase 4 batches 1 & 2 on May 14th, along with eTime's new Batch Processing functionality.

Next Steps:

Phase 4:

Batch 1:

• UAT testing sign off
• Deploy to Live

Batch 2:

• UAT testing sign off
• Deploy to Live

Batch 3:

• Build, peer test, and release for UAT
• UAT testing sign off
• Deploy to Live

Batch 4:

• Build, peer test, and release for UAT

FIN093

Essential Enhancements for Finance Applications

Compliance

Milestones

 RAG Status - AMBER

Report by Steph Ruthven for April 2014

Achievements in Last Period

• 2 work packages delivered (eAnalyser and Web Chart of Accounts)
• Continued work on PDF Module

Issues

• Limited number of small enahancements to be able to schedule IS resource in advance.

Next Steps

• Schedule more work packages
• Estimate and start work on Bank Wizard changes

FIN094

SAAS/SLC Reconciliation

Compliance

Milestones

 RAG Status - AMBER

Report by Dawn Nicholls for April 2014

Achievements this period

• DIscussions with the Project Sponsor and key stakeholders from the affected support groups have helped the project to move towards an agreed scope. Several design options are now under investigation and an outline timeplan has been drawn up.

Issues

• The project brief has still not been finalised and so the project remains on AMBER

Next steps

• Finalise the project brief
• Agree the design

Full details on project activities can be seen in the Project Journal

Local Implementation of SSO and Launchpad

Discretionary

RAG STATUS: GREEN

Report by Morna Findlay for April 2014

Achievements this period

Project brief, milestones, estimate and plan agreed and approved.

Launchpad webinar held with ABS.

Launchpad installed in DEV.

Shibboleth investigations progressed.

Next Steps

Investigations by IS Apps and FIS of Launchpad functionality in DEV.

Report on shibboleth integration investigations to be delivered.

Project re-estimate and confirmaton of deliverables.

FIS to provide benchmarking information in order to assess impact of Launchpad on eFinancials performance.

Launchpad to be implemented in TEST.

Decison taken on whether to integrate Launchpad with shibboleth.

The project status is GREEN

FIN096

eInvoicing

Category:  Funded

Milestones

RAG Status:  GREEN

• Project website set up.
• Project Brief created, reviewed by Project Sponsor, and revised accordingly.
• ISA effort estimated for three possible project approaches.
• Project milestones tentatively established, for one of the possible approach options.
• Project plan tentatively created in Asta, for one of the possible approach options.

Issues: 

The Brief has been delayed by a change of scope, to investigate and assess other potential project approaches. 

The project plan cannot be confirmed, and ISA resources cannot be requested, until the selected approach has been confirmed. 

• This project is funded only to the end of July. 
• If the FIN056 approach is selected, then to meet this tight delivery schedule, ISA resources must start work on 12th May. 
• There is a risk that ISA resources will not be available at the remaining very short notice. 
• This, in turn, will impact the project's ability to deliver the solution.

Next Steps:

• Project Brief to be reviewed by Project Sponsor, further revised if necessary, and signed off.
• Project approach to be confirmed by Project Sponsor.
• Project to be re-planned to reflect approach decision.
• Resources to be secured in both ISA and Finance.
• If the FIN056 approach is selected, then progress to date on that project to be assessed, and its status confirmed.

FIN097

Archiving for eFinancials

Category:  Funded

Milestones

tbc by Project Brief

RAG Status:  GREEN

FIN098

eExpenses Replacement

Category:  Discretionary

Milestones

RAG Status:  GREEN

Achievements this period

• Project Brief has been finalised and the planning phase signed-off

Issues

• User Groups have taken some time to arrange which may impact on the start of development as the User Stories may not be completed in time

Next steps

• User Groups
• User Story estimation and prioritisation
• Release planning

Further details on project activities can be seen in the Project Journal

FIN078

eFin Journal Auto Upload (JAMS)

Category : Discretionary 

Report by Dawn Nicholls

This project was closed on 4th October 2013

Please see the completion report for further information

FIN079

LEAN Review of Financial Systems

Category : Discretionary

Report by Dawn Nicholls

This project was closed on 24th September 2013

Please see the completion report for further information

FIN092

Corporate Planner

Category:  Compliance

Report by Anne Mathison

This project was closed on 20th December 2013

Please see the completion report for further information

AP34

Migration of BOXI reports

Compliance

AP89-008

FPM for eInvoicing

FIN092

Corporate Planner

Category:  Compliance

FIN091

eFinancials upgrade Phase 2

Category; Compliance

FIN080

Customer Interface Improvements

Category : Discretionary

Report by Dawn Nicholls

This project was closed on 8th April 2014

Please see the completion report for further information