Report for February 2014
- Report Date
- February 2014
Report compiled by Rhian Davies (IS Apps Programme Manager) for Liz Welch (Programme Owner)
Section One: Programme Commentary, and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, and Resources Update
Section Two: Projects Not Started
| Project Info | Programme Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - September 2014 Delivery - tbc RAG Status - GREEN | Plan
Dependencies Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status, but agreed that the project will not start until next year now as FIS resources are allocated to other projects. |
AP34 eExpenses Replacement Compliance Planning - tbc Delivery - tbc RAG Status | Plan This is the procurement and implementation of a new eExpenses Solution Dependencies The direction of this project depends on the outcome of the proof of concept project. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||
FIN056 (AP Number) eProcurement Scotland - eInvoicing Category: Funded Milestones --- --- --- RAG Status : SUSPENDED | Report by Rhian Davies for Jan 2014. Project suspended until 13/14 - decision to be taken in early 2014 re future of project.
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FIN080 (AP Number) Customer Interface Improvements Category: Discretionary Milestones
RAG Status : GREEN | Report by Dawn Nicholls for February 2014 Achievements this period
Issues
Next Steps
Full details on project activities can be seen in the Project Journal | ||||||||||||||||||
FIN081 (AP Number) Document Management for Finance Applications Category: Discretionary Milestones
RAG Status : AMBER | Report by Karen Stirling for January 2014 Achievements in last period
Issues
Next Steps
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FIN085 (AP01-008) eTime Phase 3
Category: Compliance
Milestones
RAG Status: GREEN | Report by Jill Nicoll for February 2014 Achievements in last period: Release 6: Complete Peer Test Plan (see link to Release 6 test document) Issues: 1. The complexity of the Batch Processing functionality, and hence of the Release 6 Peer Test Plan, has resulted in the estimate to complete the peer testing (including addressing any testing feedback) increasing from 6 to 15 days of ISA effort. 2. During February, the Developer was diverted away from the project to address a high priority Live Finance issue and to support a higher priority Finance project (See Risk 6). These combined to extend the project's Peer Testing stage by four weeks, causing the UAT stage to move out to span the Easter holidays. As a result, the stakeholders requested that the UAT stage be extended by two weeks. This has resulted in revised milestones and estimates for the project. (Approved estimate = 206 days, current estimate = 225 days.) The HSS-funded effort remains with its "holding measure" estimate and milestone dates. When estimates have been confirmed, the plan will be adjusted accordingly. Next Steps: Release 6: Complete Peer testing Deploy to Test Release for UAT Testing | ||||||||||||||||||
FIN086 (AP23-004) ePay Reconciliation
Category: Compliance
Milestones 26-Apr-13 Planning
RAG Status: GREEN
| Report by Louise Heathcote for February 2014
Achievements in this Reporting Period
Issues
Next Steps
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FIN087 Credit Note/Sales Invoice Interface Changes Category: Funded Milestones
RAG Status: GREEN | Report by Dawn Nicholls for February 2014 Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal | ||||||||||||||||||
FIN088 (AP12-017) ERA Decommissioning
Category: Compliance
Milestones
RAG Status: AMBER | Report by Louise Heathcote for February 2014
Achievements in this Reporting Period
Issues
Next Steps
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FIN089 eAuthorisations Migration
Category: Compliance & Funded
Milestones
RAG Status: GREEN | Report by Jill Nicoll for February 2014 Achievements in last period: Phase 2 (IS Apps task): Complete Jira FIN089-138 Issues: The project has sufffered a number of delays during this reporting period: Delay 1, reported 31-Jan: due to illness, and to a higher than expected number of Integration testing issues. Delay 2, reported 17-Feb: due to the unplanned 6.5 days of Developer effort needed to address the Phase 2 post-deployment Jira 138 (linked above), to an increased estimate for Phase 3 UAT support, and to annual leave. Delay 3, reported 26-Feb: due to the stakeholders' request for an additional week for UAT testing (also see Risk 11, re. continuing higher priority demands on the Business Area Manager's time). As a result, the remaining milestones have moved out. The ISA Development Team Resource Manager has warned that further milestone slippage cannot be permitted, as the Developer is required for an upcoming eExpenses project. Any further delays will therefore have to be balanced by reducing Phase 4's scope, as will any estimate increases. Next Steps: Phase 3 (Business stakeholder tasks): Complete UAT Test Plan Complete UAT Testing Confirm UAT sign-off Approve Live deployment Phase 3 (IS Apps task): Deliver to Live Phase 4 (IS Apps task): Complete System Design | ||||||||||||||||||
FIN091 eFinancials Upgrade Phase 2 Category: Compliance Milestones
RAG Status:: RED | Achievements this period Lessons learned for project closure collected from devtech and appman teams. SIngle Sign On?Launchpad document drafted and circulated to IS Architecture group and head of IS Applications. Outstanding Issues Single Sign On/Launchpad deliverables to be approved. Next Steps Single Sign On/Launchpad deliverables to be approved. Project to close.
The project is RED as the final delivery and closure milestones have been missed and no new milestones agred with the programmem manager or project sponsor. . | ||||||||||||||||||
FIN093 Essential Enhancements for Finance Applications Compliance Planning - January 2014 Delivery - July 2014 RAG Status - GREEN | Achievements in Last Period
Issues
Next Steps
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FIN094 SAAS/SLC Reconciliation Compliance Milestones
RAG Status - AMBER | Report by Dawn Nicholls for February 2014Achievements this period
Issues
Next steps
Full details on project activities can be seen in the Project Journal |
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
FIN078 eFin Journal Auto Upload (JAMS) Category : Discretionary | Report by Dawn Nicholls This project was closed on 4th October 2013 Please see the completion report for further information |
FIN079 LEAN Review of Financial Systems Category : Discretionary | Report by Dawn Nicholls This project was closed on 24th September 2013 Please see the completion report for further information |
FIN092 Corporate Planner Category: Compliance | Report by Anne Mathison This project was closed on 20th December 2013 Please see the completion report for further information |
FIN076 Student Finance Channel - Further Developments for Staff and Students Category: Discretionary | Report by Susan McKeown This project was closed in November 2013. Please see the completion report for further information |
AP34 Migration of BOXI reports Compliance | Withdrawn - January 2014 |
AP89-008 FPM for eInvoicing | Withdrawn - January 2014 |
FIN092 Corporate Planner Category: Compliance | Closed - January 2014 |
Section Five: New Approved Projects from 13/14 Annual Plan
Any projects that were approved in previous annual planning rounds and have been postponed to start in 13/14 will be listed under section 2: Projects Not Started. Projects started in 12/13 but which will carry over to 13/14 are listed under section 3: In Progress.
| Project Info | Project Managers Commentary |
AP34 Student Fees - Interest Charging on Invoices Compliance Planning - Delivery - RAG Status | Plan
Dependencies
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AP34 Student Fees - SAAS and SLC Fees Reconciliation Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Migration of BOXI reports Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 Essential Enhancements for Finance Applications Compliance Planning - Delivery - RAG Status | Plan
Dependencies |
AP34 eExpenses replacement Compliance Planning - Delivery - RAG Status | Plan
Dependencies |