Report for March 2014

 AP34

Student Fees - Interest Charging on Invoices

Compliance

Planning - September 2014

Delivery - tbc

 RAG Status - GREEN

 Plan

Dependencies

Need to get decision from Fee Strategy Group which meets quarterly - FIS following up on status, but agreed that the project will not start until next year now as FIS resources are allocated to other projects.

FIN056 (AP Number)

eProcurement Scotland - eInvoicing

Category: Funded

Milestones

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RAG Status : SUSPENDED

Report by Rhian Davies for Mar 2014.

Project suspended until 13/14 - meeting held with Finance and Procurement to discuss future of project.  Will know by early May if this project is still required. 

FIN080 (12-924)

Customer Interface Improvements

Category: Discretionary

Milestones

RAG Status : GREEN

Report by Dawn Nicholls for March 2014

Achievements this period

• Go-live of new student historic feed and associated Business Objects universe
• Deployment sign-off

Issues

• None this period

Next steps

• Project closure

 Full details on project activities can be seen in the Project Journal

FIN081 (12-024)

Document Management for Finance Applications

Category: Discretionary

Milestones

RAG Status : GREEN

Report by Karen Stirling for March 2014

Achievements in last period

• Project Brief submitted to WIS
• Business Analysis / Process Workshop held on 27^th March with Finance representatives to discuss requirements for document management and future processes/users
• Initial list of future potential documents to be scanned created and issued for business review and feedback
• User personas created and issued out to Finance for review
• Initial high level document list for Directorate area provided by Finance to start analysis

Issues

• PM concern around availability of document requirements, Finance team have been discussing the disposal the files which are more than 7 years and are no use.  They will need to screen the files (>400 lever arch files) and to arrange them into different groups (dispose, scan and archive).    A new list will be produced once these are done, resulting in a lower number of the files. Finance team members have agreed to help screening the files, dates for this activity to take place have been issued out to members and this is expected to be finished by end of April.  
• High level estimate costs have been provided by external company DDSR to complete scanning however discussions have still to take place on actual requirements and timescales this requires to be progressed.

Next Steps

• Review future potential scanning documents with other areas identified within Finance
• Confirm user personas
• Agree external scanning activity
• Availability of Directorate documentation to complete business analysis

FIN085  (AP01-008)

eTime Phase 3

Category:  Compliance

Milestones

RAG Status:  GREEN

FIN086 (AP23-004)

ePay Reconciliation

Category:  Compliance

Milestones

26-Apr-13  Planning

RAG Status:  GREEN

Report by Louise Heathcote for March 2014

Achievements in this Reporting Period

• Analysis meeting held with Michael MacMonagle and Liz Welch to agree project scope

Issues

• Brief has been delayed pending the outcome of the above meeting, now is being drafted for sign off.

Next Steps

• Issue Brief for sign off
• Estimate project
• Complete Business Requirements Document

FIN087 (23-058)

Credit Note/Sales Invoice Interface Changes

Category:  Funded

Milestones

RAG Status:  AMBER

Report by Dawn Nicholls for March 2014

Achievements this period

• Re-work and integration testing

Issues

• Issues detected during integration testing requiring more re-work than anticipated. This has led to an increased estimate and delayed timeline so the project is reported as AMBER.
• Resource unavailability due to higher priority projects, annual leave, and bereavement leave

Next steps

• Further re-work and Integration testing
• UAT

 Full details on project activities can be seen in the Project Journal

FIN088 (AP12-017)

ERA Decommissioning

Category:  Compliance

Milestones

 RAG Status:  GREEN

FIN089 (34-004)

eAuthorisations Migration

Category:  Compliance & Funded

Milestones

RAG Status:  GREEN

Achievements in last period:

Phase 3:

Complete UAT Test Plan and UAT Testing

Confirm UAT sign-off

Deliver to Live

Confirm Live deployment sign-off

Phase 4:

Complete System Design

Issues:

It has been agreed that Phase 4 will deliver iteratively, in a number of small batches.  This will allow the new eTime roles in eAuthorisations to be deployed to Live at the same time as eTime's new Batch Processing functionality.  It will also support the contingency of removing lower priority scope from the project, should the budget require this.  Given the new iterative approach, the Build and Integration milestones for this phase have been removed.  The UAT and Delivery milestones remain unchanged, except that they will now refer to the phase's final batch only.

The project estimate has increased from 362 to 388 days (see change item 21).  The Project Sponsor and Programme Manager have confirmed that the 26 additional days will be transferred from elsewhere in the Finance Programme budget.

Next Steps:

Phase 4:

Batch 1:

Build, peer test, and release for UAT

UAT test and sign off

Batch 2:

Build, peer test, and release for UAT

UAT test and sign off

FIN093

Essential Enhancements for Finance Applications

Compliance

Planning - January 2014

Delivery - July 2014

 RAG Status - GREEN

Report by Steph Ruthven for March 2014

Achievements in Last Period

• Top 4 enhancements identified
• Analysis and work started on 3 out of the top 4

Issues

• none

Next Steps

• Coordinate meeting with ABS and Experian for international account validation
• Discuss results of analysis and proceed with next steps for PDF Module

FIN094

SAAS/SLC Reconciliation

Compliance

Milestones

 RAG Status - AMBER

Report by Dawn Nicholls for March 2014

Achievements this period

• Draft Project Brief produced and distributed for review

Issues

• The project scope and deliverables require further clarification which is causing delays to the timeline - hence the project is reported on AMBER 

Next steps

• Sign-off the Project Brief
• Business/systems analysis

Full details on project activities can be seen in the Project Journal

FIN095

Local Implementation of SSO and Launchpad

Discretionary

Report by Morna Findlay for March 2014

Achievements this period

•  A kick off and estimation meeting has been held.
• Initial investigations into integrating shibboleth have been carried out.
• A meeting with EDINA was held to inform the shibboleth investigations.
• Delivery of the brief was delayed due to the delay in delivery of the  SSO/Launchpad recommendations  to be delivered by FIN091 
• These recommendations have been fed into the draft project brief, plan and estimate.
• Resources for initial phase of project secured.

Next Steps

•  End of planning to be achieved,
• ABS consultant arranged to work with devtech on implementing Launchpad into DEV

FIN096

eInvoicing

Category:  Funded

Milestones

tbc by Project Brief

RAG Status:  GREEN

• Project startup approved.
• Template Project website generated.
• Project kick-off meeting with stakeholders scheduled.

Issues:

n/a

Next Steps:

• Project website to be set up.
• Project Brief to be created, reviewed by Project Sponsor, and signed off.
• ISA effort to be estimated.
• Project milestones to be established.
• Project plan to be created in Asta, and ISA resources requested.
• Resources to be secured in both ISA and Finance.

FIN097

Archiving for eFinancials

Category:  Funded

Milestones

tbc by Project Brief

RAG Status:  GREEN

• Project startup approved.
• Template Project website generated.
• Project kick-off meeting with stakeholders scheduled.

Issues:

n/a

Next Steps:

• Project website to be set up.
• Project Brief to be created, reviewed by Project Sponsor, and signed off.
• ISA effort to be estimated.
• Project milestones to be established.
• Project plan to be created in Asta, and ISA resources requested.
• Resources to be secured in both ISA and Finance.

FIN078

eFin Journal Auto Upload (JAMS)

Category : Discretionary 

Report by Dawn Nicholls

This project was closed on 4th October 2013

Please see the completion report for further information

FIN079

LEAN Review of Financial Systems

Category : Discretionary

Report by Dawn Nicholls

This project was closed on 24th September 2013

Please see the completion report for further information

FIN092

Corporate Planner

Category:  Compliance

Report by Anne Mathison

This project was closed on 20th December 2013

Please see the completion report for further information

FIN076

Student Finance Channel - Further Developments for Staff and Students

Category: Discretionary

Report by Susan McKeown

This project was closed in November 2013.

Please see the completion report for further information

AP34

Migration of BOXI reports

Compliance

AP89-008

FPM for eInvoicing

FIN092

Corporate Planner

Category:  Compliance

FIN091

eFinancials upgrade Phase 2

Category; Compliance